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Best ERP solution in Education Industry - Vienna Advantage

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Explore the best open source ERP solution in the Education Industry! Contains inbuilt (CRM) Customer relationship Management as well as (DMS) Document Management System., and lots of other modules such as: Purchasing, Material Management, Financial Management, Institutional Marketing, Biometric Attendance, RFID Library Management, Hostel Management, Fees management, Students and Parents
Management and Services, Human Resources Management, Workflow Management, and many more.
There are numerous benefits of using this system such as:
- Reduce the involvement of administration without affecting education
- Hand over responsibilities without losing control
- Improve efficiency with existing number of non-teaching staff
- Remain competitive by identifying areas for cost reduction
- Strike a balance between stakeholder interests and educational responsibilities
- Set a path towards a model organization using VIENNA Advantage Campus Management

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Best ERP solution in Education Industry - Vienna Advantage

  1. 1. EDUCATION INDUSTRY THE BEST OPEN SOURCE ERP SOLUTION IN Made in Germany OPEN SOURCE ERP
  2. 2.  Reduce the involvement of administration without affecting education  Hand over responsibilities without losing control  Improve efficiency with existing number of non-teaching staff  Remain competitive by identifying areas for cost reduction  Strike a balance between stakeholder interests and educational responsibilities  Set a path towards a model organization using VIENNA Advantage Campus Management OVERVIEWVIENNA Advantage Education Industry ERP Solution http://www.viennaadvantage.com/ Education Industry ERP Solution
  3. 3.  Readymade, out-of-the-box solution  Quick implementation  Support Level Agreement  Documented & recorded training  Manage multiple institutions  Reduce the time spent by teaching staff on administrative tasks and help them increase the time spend on core-competencies  One-time master data entry  Cost-center concept  Manage Student & Parent related information  Integration with self-help kiosks BENEFITS VIENNA Advantage open source ERP & CRM EDUCATION Industry Solution http://www.viennaadvantage.com/
  4. 4.  INSTITUTIONAL MARKETING  HOSTEL MANAGEMENT  STUDENTS & PARENTS MANAGEMENT & SERVICES  ACADEMICS MODULE & BIOMETRIC ATTENDANCE  PURCHASING  COLLABORATION FEATURES  FEES MANAGEMENT  ALERTS  SYSTEM ADMINISTRATION  REPORTING  FINANCIAL ACCOUNTING  STAFF MANAGEMENT & PAYROLL / HUMAN CAPITAL MANAGEMENT  STUDENT PORTAL  MATERIAL MANAGEMENT  WORKFLOW  OTHER FEATURES FEATURESVIENNA Advantage Education Industry ERP Solution http://www.viennaadvantage.com/ Education Industry ERP Solution
  5. 5. ERP FEATURES INSTITUTIONAL MARKETING  Enquiry Capturing  Enquiry mailing campaigns  Enquiry SMS campaigns  Campaign management and planning  Campaign budget planning  Record Admissions on campaigns  Reports on success rate of campaigns  Cost recording against campaign HOSTEL MANAGEMENT  Hostel master  Hostel Layout and Rooms Structure  Room Allotment  Hostel Rooms Billing integrated with accounts  Room Shift  Room Release  Various reports on hostel and occupancy  Student Records Management  Parents Records Management  Students’ History  Student Smart Card  Generation & Printing  Student Admission  Batches / Classes  Shift students to the next class / batch  Fail / Detail Students  Student Correspondences  Digital Student file with digital records such as certificates  Certificate & notice generator  Student SMS functionality  Student email functions  Students Login to Student Portal  Parental helpdesk  Internal Forwarding of requests to respective departments  Audit and reports on resolution of requests  Routing of requests to all departments possible STUDENTS & PARENTS MANAGEMENT & SERVICES VIENNA Advantage open source ERP & CRM EDUCATION Industry Solution http://www.viennaadvantage.com/
  6. 6. ACADEMICS MODULE & BIOMETRIC ATTENDANCE  Academic Timetable  Faculty management  Course Structure  Program Structure  Marking Schema  Timetable  Subject Allocation  Session program  Integrated timetable with student portal  Examination Planning Results  Assignments and results (also integrated with Student login)  Purchase Requisitions  Request for quotation  Quotation Comparison  Purchase order  Receipt on Purchase Order  Matching PO and Receipt  Matching PO – MR – Invoice  Vendor Management  Vendor Payment terms  Digital vendor files with quotes, contracts, etc.  Vendor Rating  Inbuilt email system for all users  Automatic assignment of mails to respective records of customers / parents / employees  Digital files attachable to each record  No paper files required  Mass correspondences (internal & external)  Internal (manual & automatic) notices to all users  Inbuilt Calendar  Meeting request scheduling  Shared Calendars of users  Fee Master  Batch-wise Fee generation  Individual Discounts possible (if required)  Price lists for courses  Special Price Lists for particular quotas  Student open items (Ledgers)  Fee Collection  Fee Collection Reports  Payment Reminders to students / parents  Alerts to teachers on nonpayment of dues by students  Open items viewable in student portal  Daybook and cashbook reports PURCHASING COLLABORATION FEATURES FEES MANAGEMENT VIENNA Advantage open source ERP & CRM EDUCATION Industry Solution ERP FEATURES http://www.viennaadvantage.com/
  7. 7. ALERTS  Alerts can be set on any event  Alerts deliverable by mail or SMS  Workflow Alerts  Request Alerts  Document-based Alerts  Calendar-based Alerts  Notices-based Alerts SYSTEM ADMINISTRATION  User and Role Management  System Errors Tracking  Internal Audits  Database Backup and Restore  Import & Export Data  Dashboard, Email, SMS Configuration REPORTING  Inbuilt report writing capabilities  Dashboard reporting; flexible dashboards for any role  Easy to create and use report capabilities  Dynamic and real-time reporting  Alerts possible on report values FINANCIAL ACCOUNTING  Day Book  Cashbook  Payment and Receipt  Reports on receivables and payables  Tax settings  Tax Deduction at Source VIENNA Advantage open source ERP & CRM EDUCATION Industry Solution ERP FEATURES http://www.viennaadvantage.com/
  8. 8.  Staff records  Staff History  Employee Groups / Grades  Salary Structure  Employee Attendance (also through fingerprint and RFID cards)  Automatic salary generation as per rules set during implementation  Manual amendment, if required (auditable and with permission only)  Employee digital file with scanned documents  SMS function for announcements and alerts  All Employee formats such as:  Appointment Letters  Notices  Relieving Letters  Experience Certificates  Offer Letters  Extendable to institution- specific formats STUDENTS PORTAL  View personal data  News and announcements from principal’s desk  Online request  View open Fee balance  View all invoices and payments  Upload and download les for each batch  See assignments for each batch  Submit results for each batch  See results for your batch  Online book search in library MATERIAL MANAGEMENT  Inventory Item master  Multiple-stores Management  Gate Entry  Material receipt panel for easy receipt entry  Quality checking  Material Issue  Inventory use  Physical Count  Inventory Valuation Reports  Reports on various transactions  ABC Analysis  Minimum & maximum stock level management  Graphical reports and lists STAFF MANAGEMENT & PAYROLL / HUMAN CAPITAL MANAGEMENT VIENNA Advantage open source ERP & CRM EDUCATION Industry Solution ERP FEATURES http://www.viennaadvantage.com/
  9. 9. WORKFLOW MANAGEMENT  Inbuilt workflow system for approvals of document  Workflow Inbox for all users  Easy workflow settings on events OTHER FEATURES  Salary Statements  Leave management  Recruitment (online application) integrated with website  Employee reimbursement for charges  University –External & Internal Communication  Document Management System VIENNA Advantage open source ERP & CRM EDUCATION Industry Solution ERP FEATURES http://www.viennaadvantage.com/
  10. 10. INTEGRATED LIBRARY MANAGEMENT SYSTEM (ILMS) Part of VIENNA Advantage Campus Management System
  11. 11.  Cataloguing and Authority Control  Circulation  Online Public Access Catalog (OPAC)  Serial Control  Reference Tracking  E-Resources Management  Generation of Reports  Access to users via user-friendly web-based interface  Can conform to United Nations Bibliographic Information System & other standards  Library Fines and fine data transferred to accounts BENEFITS VIENNA Advantage open source ERP & CRM EDUCATION Industry Solution http://www.viennaadvantage.com/
  12. 12.  Cataloging (classifying & indexing materials)  Acquisitions (ordering, receiving and invoicing materials)  Circulation (lending materials to users and receiving them back)  Serials (tracking journals, magazines and newspaper holdings  OPAC (Online Public Access Catalog – the public interface for users)  Number of subject streams and sub-streams  User defined sub-categories of books, periodicals and electronic media entities  User defined Accession Number Series for books / periodicals / electronic media & sub-categories, which enable & support any international standard  User-defined issue groups and other attributes  Provision for specimen / reference / general / text book categorization of books, periodicals and electronic media entities  Provision for defining the physical position of items (across shelves and racks)  User friendly issue / return / reissue process  Issue / Return of books, periodicals and electronic media to various issue groups  Detailed Library account of issue groups  Subscription Renewal / Extension for Periodicals  Item reservation by issue groups  Stock verification system (Criteria based)  Stock Transfer System  Catalogue Generation System  Use of Bar Code / RFID technology (purposes of automatic identification and tracking) MODULES CONFIGURABLE ENTITIES ISSUE AND RETURN OTHER FEATURES VIENNA Advantage open source ERP & CRM EDUCATION Industry Solution
  13. 13. VIENNA Advantage open source ERP & CRM EDUCATION Industry Solution CONTACT one of our offices and find out more about our products Germany VIENNA Advantage Bohlenskamp 21, 26340 Zetel Phone: +49-621-307-80370 United States VIENNA Advantage 2372 Morse Avenue Suite #418 Irvine, CA 92614 Phone: 1-949-325-0615 India VIENNA Solutions #493 Phase-9, Industrial Area Mohali, PB 160062 Phone: +91-172-5090-860 INTERNATIONAL www.viennaadvantage.com info@viennaadvantage.com Let’s get socialPartners’ Directory / Find partner http://viennaadvantage.com/find-partner-americas.php Blog http://viennaadvantage.com/blog/ www.linkedin.com/company/vienna-advantage www.facebook.com/viennaadvantageerp www.twitter.com/viennaadvantage www.youtube.com/user/softwareonthecloud

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