Guide to Successful Presentations


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Guide to Successful Presentations

  1. 1. AVIT Video Conferencing Training Module Presentations
  2. 2. Video Conferencing <ul><li>Video Conferencing is mainly used for meetings, lectures and tutorials </li></ul><ul><li>It is cost effective and time efficient </li></ul><ul><li>To achieve a successful video conference, users need to be familiar and confident using the medium, and encourage an interactive environment </li></ul>
  3. 3. VC Presentations <ul><li>Useful meeting or lecture tools </li></ul><ul><li>Remember why you are video conferencing </li></ul><ul><li>Minimise use of presentation material </li></ul>
  4. 4. Successful Presentations <ul><li>The essential ingredients: </li></ul><ul><li>Booking of Sites and Bridge </li></ul><ul><ul><li> </li></ul></ul><ul><li>Contact with the Video Conferencing Unit </li></ul><ul><li>Modes of Presentation </li></ul><ul><li>Preparing Presentation Material </li></ul><ul><li>Handouts </li></ul>
  5. 5. Presentations <ul><li>Modes of presentation available: </li></ul><ul><ul><li>PowerPoint </li></ul></ul><ul><ul><li>Document Camera </li></ul></ul><ul><ul><li>Overhead Projector </li></ul></ul><ul><ul><li>Whiteboard </li></ul></ul><ul><ul><li>VCR </li></ul></ul><ul><ul><li>DVD </li></ul></ul>
  6. 6. Presentations <ul><li>Consult the Video Conferencing Unit </li></ul><ul><li>All sites should have a hardcopy </li></ul><ul><li>Use camera presets to view both the presenter and the presentation material </li></ul><ul><li>Picture Quality </li></ul><ul><li>Site specificity of presentation equipment </li></ul>
  7. 7. PowerPoint Presentations <ul><li>PowerPoint is the preferred mode of presentation </li></ul><ul><li>Use the mouse as a pointer, rather than a laser pointer </li></ul><ul><li>Provide extra verbal description of what is shown </li></ul><ul><li>Emphasis on clarity rather than beauty! </li></ul>
  8. 8. PowerPoint Presentations <ul><li>Text at least size 25 </li></ul><ul><li>Use font of uniform thickness </li></ul><ul><li>Less than 10 lines per slide </li></ul><ul><li>Dark uniform background </li></ul><ul><li>Optimal colours – jet blue background with yellow font </li></ul><ul><li>Make images as large as possible </li></ul>
  9. 9. Example PowerPoint Presentation
  10. 10. Document Camera <ul><li>Can show paper, books, transparencies and small models </li></ul><ul><li>TV quality vs computer (XGA) quality </li></ul><ul><li>If viewing smaller objects/text use the ‘zoom’ function </li></ul><ul><li>Book the document camera to ensure that it is available for use during your lecture </li></ul>
  11. 11. Document Camera
  12. 12. Overhead Projectors & Whiteboards <ul><li>Should be avoided </li></ul><ul><li>Poor quality transmission via video </li></ul><ul><li>Handouts should be used instead </li></ul>
  13. 13. DVD & VCR <ul><li>Can show clips of VCR or DVD footage over video conference </li></ul><ul><li>Check availability of equipment at your site </li></ul>
  14. 14. Presentation Handouts <ul><li>It is best practice to provide all students with a paper handout of presentation material </li></ul><ul><li>Handouts help to overcome the difficulties for participants of seeing the material clearly, and the camera can be focused on the lecturer </li></ul>
  15. 15. Process for Handout Distribution <ul><li>Lecturer sends a copy of the presentation to the local education officer </li></ul><ul><li>Education Officer sends the material to the receiving sites </li></ul><ul><li>The presentation is then printed out (ppt handout with 6 slides per page) </li></ul><ul><li>A copy is made available for all participants </li></ul>
  16. 16. Presentations & the Camera <ul><li>During a presentation, the camera will switch between lecturer and presentation – controlled by technical assistant on-site </li></ul><ul><li>Camera will view the presentation briefly; maximising the time the lecturer spends on camera </li></ul><ul><li>Increased satisfaction and attention from the receiving sites </li></ul>
  17. 17. Summary <ul><li>Consultation and Preparation </li></ul><ul><li>Various modes of presentation </li></ul><ul><li>Site specificity and availability of equipment </li></ul><ul><li>Handout material </li></ul><ul><li>Consultation with the VC Unit </li></ul>