NAFSA 2011 - International Ambassadors Session - SCU

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NAFSA 2011 - International Ambassadors Session - SCU

  1. 1. Study Abroad 101: Planning a Successful Study Abroad Experience Expanding Your Study Abroad Staff (with Limited Resources) through Peer Advising Programs NAFSA Conference
  2. 2. Study Abroad 101: Planning a Successful Study Abroad Experience PRESENTERS NAFSA Conference Tasha Dev, M.A. International Exchange and Study Abroad Coordinator California State University, Chico www.csuchico.edu/giis/sa/abroad.html [email_address] Vidalino Raatior, M.A. Assistant Director, Study Abroad Santa Clara University www.scu.edu/studyabroad [email_address]
  3. 3. Study Abroad 101: Planning a Successful Study Abroad Experience <ul><li>PARTICIPANTS? </li></ul><ul><ul><li>Type: Public? Private? International? </li></ul></ul><ul><ul><li>How many professional staff at your office? </li></ul></ul><ul><ul><ul><li>1? 2-5?, 5+? </li></ul></ul></ul><ul><ul><li>How many paid student staff at your office? </li></ul></ul><ul><ul><ul><li>10 +, 7+, 2+, 1? </li></ul></ul></ul><ul><ul><li>Who has organized volunteer advising programs? </li></ul></ul><ul><ul><li>How many students study abroad at your institution in a given academic year? </li></ul></ul><ul><ul><ul><li>less than 100? 100-500? 500+? </li></ul></ul></ul>NAFSA Conference
  4. 4. Study Abroad 101: Planning a Successful Study Abroad Experience <ul><li>AGENDA </li></ul><ul><ul><li>Introductions </li></ul></ul><ul><ul><li>Program Strategies </li></ul></ul><ul><ul><ul><li>Overview </li></ul></ul></ul><ul><ul><ul><li>Recruitment </li></ul></ul></ul><ul><ul><ul><li>Compensation </li></ul></ul></ul><ul><ul><ul><li>Training </li></ul></ul></ul><ul><ul><ul><li>Responsibilities </li></ul></ul></ul><ul><ul><ul><li>Programming </li></ul></ul></ul><ul><ul><li>Comparison: Lessons Learned </li></ul></ul><ul><ul><li>Q & A </li></ul></ul>NAFSA Conference International Service Learning International Ambassadors
  5. 5. Study Abroad 101: Planning a Successful Study Abroad Experience INTERNATIONAL SERVICE LEARNING PROGRAM California State University, Chico NAFSA Conference
  6. 6. Study Abroad 101: Planning a Successful Study Abroad Experience Santa Clara University <ul><li>OVERVIEW: Institution </li></ul><ul><ul><li>A Catholic, Jesuit institution </li></ul></ul><ul><ul><li>4,000 undergrads (40-60% Juniors study abroad) </li></ul></ul><ul><ul><li>Reports to Provost Office </li></ul></ul><ul><ul><li>106 approved program locations in 50 countries </li></ul></ul><ul><ul><li>100 % financial aid applies </li></ul></ul><ul><ul><li>Ranked #1 Masters Institutions with mid-length programs; #9 among Top 40 Masters Institutions (Open Doors 2007-08) </li></ul></ul>The Jesuit University in Silicon Valley
  7. 7. Study Abroad 101: Planning a Successful Study Abroad Experience International Programs Office <ul><li>OVERVIEW: Population Served </li></ul><ul><ul><li>106 Program Locations, 50 countries </li></ul></ul><ul><ul><li>Currently 400 + students abroad Fall 2010 </li></ul></ul><ul><ul><li>90 % students study abroad Fall quarter </li></ul></ul><ul><ul><li>27 International Exchange Students </li></ul></ul><ul><ul><li>700 students petition to study abroad </li></ul></ul>Santa Clara University
  8. 8. Study Abroad 101: Planning a Successful Study Abroad Experience International Programs <ul><li>OVERVIEW: Staffing </li></ul><ul><ul><li>2 full-time, 2 part-time </li></ul></ul><ul><ul><li>No Administrative Assistant </li></ul></ul><ul><ul><li>1 advisor for 400-600 students </li></ul></ul>www.scu.edu/studyabroad TERRY SHOUP Executive Director (Institutional relations, minors) VIDALINO RAATIOR Assistant Director, Study Abroad (student advising) BARBARA COLYAR Director of Study Abroad ( faculty, exchanges, assessment) LORI JOHNSON Business Manager ( budget, billing) International Education Month, Advising, Application, Pre-departure Orientation Day, Diversity, Workshop Series, Study Abroad Week
  9. 9. Study Abroad 101: Planning a Successful Study Abroad Experience International Programs <ul><li>OVERVIEW: Peer Advisors </li></ul><ul><ul><li>4 paid Peer Advisors; up to 20 hrs/wk </li></ul></ul><ul><ul><li>Hired from International Ambassadors ONLY </li></ul></ul><ul><ul><li>Trained on student advising procedures </li></ul></ul><ul><ul><li>Coordinate specific responsibilities </li></ul></ul>www.scu.edu/studyabroad CLAIRE SMITH Exchange Student Coordinator SARAH ALLBRITTEN SCU Programs Coordinator LAURA FLANAGAN Workshop Series Coordinator LAURA O’BRIEN Special Projects Coordinator POSITION SUSPENDED Marketing Coordinator NEW 2011-2012 Solidarity Programs Coordinator
  10. 10. International Programs www.scu.edu/studyabroad <ul><li>OVERVIEW: International Ambassadors </li></ul><ul><ul><li>60 – 70 unpaid volunteers </li></ul></ul><ul><ul><li>Directly supervised by Peer Advisors </li></ul></ul><ul><ul><li>To offer student perspectives on specific programs. </li></ul></ul>
  11. 11. Study Abroad 101: Planning a Successful Study Abroad Experience WHICH TYPE OF STUDENTS JOIN THE INTERNATIONAL AMBASSADOR PROGRAM? I need a job! This looks good on my resume! Pick me! Pick me! I wish I was abroad again! Dang, I look good in this shirt!
  12. 12. Study Abroad 101: Planning a Successful Study Abroad Experience International Ambassadors <ul><li>RECRUITMENT </li></ul><ul><ul><li>Public acknowledgment at Pre-Departure Orientation </li></ul></ul><ul><ul><li>“ Personal email invitations” before they return </li></ul></ul><ul><ul><li>Put profiles, photos, perspectives on website </li></ul></ul><ul><ul><li>Identify & recruit paid Peer Advisors only from I-Ambassadors </li></ul></ul><ul><ul><li>Global Research Fellows are bloggers from abroad </li></ul></ul><ul><ul><li>Complete online application form before returning </li></ul></ul>Santa Clara University
  13. 13. Study Abroad 101: Planning a Successful Study Abroad Experience International Ambassadors <ul><li>RECRUITMENT Online Application Questions (use for online profiles) </li></ul><ul><ul><ul><li>Why do you want to serve as an International Ambassador? </li></ul></ul></ul><ul><ul><ul><li>What were the deciding factors for choosing your program? </li></ul></ul></ul><ul><ul><ul><li>Describe a defining moment abroad in your abroad experience? </li></ul></ul></ul><ul><ul><ul><li>What advise & recommendations do you have for prospective study abroad students? </li></ul></ul></ul>Santa Clara University
  14. 14. Study Abroad 101: Planning a Successful Study Abroad Experience International Ambassadors Santa Clara University
  15. 15. Study Abroad 101: Planning a Successful Study Abroad Experience International Ambassadors Santa Clara University
  16. 16. Study Abroad 101: Planning a Successful Study Abroad Experience International Ambassadors Santa Clara University
  17. 17. Study Abroad 101: Planning a Successful Study Abroad Experience International Ambassadors <ul><li>COMPENSATION </li></ul><ul><ul><li>What do students get out of it? </li></ul></ul><ul><ul><ul><li>Share experience </li></ul></ul></ul><ul><ul><ul><li>Professional development </li></ul></ul></ul><ul><ul><ul><li>Enter Photo Contest </li></ul></ul></ul><ul><ul><ul><li>Ability to apply for paid Peer Advisor positions </li></ul></ul></ul><ul><ul><ul><li>Social activities (BBQ, pizza) </li></ul></ul></ul><ul><ul><ul><li>Graduation sash </li></ul></ul></ul>Santa Clara University
  18. 18. Study Abroad 101: Planning a Successful Study Abroad Experience International Ambassadors <ul><li>TRAINING </li></ul><ul><ul><ul><li>Re-Entry Day: Reconnect! Reflect! Relax! </li></ul></ul></ul><ul><ul><ul><ul><li>Partnership with Counseling Center staff </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Small groups facilitated by Peer Advisors & Graduate Interns </li></ul></ul></ul></ul><ul><ul><ul><li>Five hour-long training sessions </li></ul></ul></ul>Santa Clara University
  19. 19. Study Abroad 101: Planning a Successful Study Abroad Experience Peer Advisors <ul><li>TRAINING </li></ul><ul><ul><li>Peer Advisor Training Day – all day </li></ul></ul><ul><ul><li>Weekly Team Meetings – mandatory </li></ul></ul><ul><ul><li>Use a Training Manual </li></ul></ul>Santa Clara University
  20. 20. Study Abroad 101: Planning a Successful Study Abroad Experience International Ambassadors <ul><li>RESPONSIBILITIES </li></ul><ul><ul><li>Study Abroad Bloggers </li></ul></ul><ul><ul><li>Community Outreach Efforts </li></ul></ul><ul><ul><li>International Club Leadership Team </li></ul></ul><ul><ul><li>Program Outreach Team </li></ul></ul><ul><ul><li>Pre-Departure Orientation Team </li></ul></ul><ul><ul><li>Workshop Series Team </li></ul></ul><ul><ul><li>International Student Mentor Program </li></ul></ul><ul><ul><li>Marketing Team </li></ul></ul>Santa Clara University
  21. 21. Study Abroad 101: Planning a Successful Study Abroad Experience International Ambassadors <ul><li>PROGRAMMING </li></ul><ul><ul><li>Lead group meetings at Pre-Departure Orientation </li></ul></ul><ul><ul><li>Create location-specific Tips Sheets </li></ul></ul><ul><ul><li>Interact with parents & prospective students during Preview Days, Open House, Parents Weekend </li></ul></ul><ul><ul><li>Information Sessions during International Education Month </li></ul></ul><ul><ul><li>Student Forums during Study Abroad Week </li></ul></ul>Santa Clara University
  22. 22. Study Abroad 101: Planning a Successful Study Abroad Experience Peer Advisors <ul><li>PROGRAMMING </li></ul><ul><ul><li>Coordinate International Ambassadors </li></ul></ul><ul><ul><li>Lead social, orientations, registrations, shopping trips, cultural trips for Exchange Students. </li></ul></ul><ul><ul><li>Co-chairs for International Club </li></ul></ul><ul><ul><li>Panelists for Preview Days, Open House, Parents Weekend </li></ul></ul><ul><ul><li>Receptionists </li></ul></ul><ul><ul><li>Set student appointments with advisors </li></ul></ul>Santa Clara University
  23. 23. Study Abroad 101: Planning a Successful Study Abroad Experience LESSONS LEARNED A Comparison of Challenges & Strategies (Handout is also available to download from nafsa.org)
  24. 24. Study Abroad 101: Planning a Successful Study Abroad Experience LESSONS LEARNED: Recruitment Start at Pre-Departure Orientation Study abroad experience required Personalized email invitation to apply Marketable position titles Profiles & Photos on website Students apply before returning to campus CSU Chico X X X X X X Santa Clara X X X X X X
  25. 25. Study Abroad 101: Planning a Successful Study Abroad Experience LESSONS LEARNED: Compensation Offer academic credit to interns Professional development opportunities Give free T-shirts to volunteers Option to apply for paid positions Hourly paid Peer Advisors Subsidize graduation sash CSU Chico X X X X X Santa Clara X X X X X
  26. 26. Study Abroad 101: Planning a Successful Study Abroad Experience LESSONS LEARNED: Training Required full day training session Intensive training for interns Re-Entry Day for volunteers Weekly training sessions / meetings Use of a training manual for Peer Advisors CSU Chico X X X Santa Clara X X X X X
  27. 27. Study Abroad 101: Planning a Successful Study Abroad Experience LESSONS LEARNED: Roles Marketing Coordinator Special Events / Projects Coordinator International Internship Coordinator Exchange Students Coordinator Solidarity Programs Coordinator Workshop Series / Outreach Coordinator CSU Chico X X X X Santa Clara X X X X X
  28. 28. Study Abroad 101: Planning a Successful Study Abroad Experience LESSONS LEARNED: Programming Panelists for Parent Weekend Serve on campus int’l committees Lead pre-departure orientation meetings Mentors for int’l exchange students International Club leadership Marketing campaigns for Study Abroad Week CSU Chico X X X X X Santa Clara X X X X X
  29. 29. Study Abroad 101: Planning a Successful Study Abroad Experience LESSONS LEARNED: Miscellaneous Professional development is primary objective Collaborate with Counseling Center for Re-Entry Day Hire Work Study Students CSU Chico X Santa Clara X X X
  30. 30. Study Abroad 101: Planning a Successful Study Abroad Experience CONTACT US Any Questions? Tasha Dev, M.A. International Exchange and Study Abroad Coordinator www.csuchico.edu/giis/sa/abroad.html [email_address] Vid Raatior, M.A. Assistant Director, Study Abroad www.scu.edu/studyabroad [email_address]
  31. 31. STUDY ABROAD WEEK Meet with Program Representatives at Benson Lobby, information sessions, one-on-one meetings, brochures, etc. October 18 - 22, 2010 MARK YOUR CALENDAR
  32. 32. INFORMATION SESSION SCU SYDNEY INTERNSHIP Find about the newest program in Sydney, Australia starting Spring Quarter 2011? October 20, 2010 4:00 – 5:00 PM Benson, Williman Room
  33. 33. INFORMATION SESSION October 18, 2010 4:00 – 5:00 PM Benson, Conf. Room 21 SCU ROME You can read ancient history in a textbook or experience it yourself in Rome.
  34. 34. INFORMATION SESSION October 18, 2010 4:00 – 5:00 PM Benson, Parlor B SCU BURKINA FASO Reading West Africa Program
  35. 35. INFORMATION SESSION SCU BARCELONA Find out information about the most popular program in Spain. October 18, 2010 5:00 – 6:00 PM Benson, Conf. Room 15
  36. 36. INFORMATION SESSION SCU LONDON PROGRAM Find out how to get an internship in London and boost your marketability. October 18, 2010 4:00 – 5:00 PM Benson, Parlor C
  37. 37. INFORMATION SESSION SCIENCE MAJORS Find out where you can study abroad and fulfill science requirements. October 18, 2010 5:30 – 6:30 PM O’Connor 204
  38. 38. INFORMATION SESSION POLI SCI MAJORS Find out where you can study abroad and fulfill political science requirements. October 19, 2010 4:00 – 5:00 PM O’Connor 106
  39. 39. INFORMATION SESSION ENGINEERING MAJORS Find out where you can study abroad and fulfill engineering requirements. October 20, 2010 4:00 – 5:00 PM Bannan 106
  40. 40. INFORMATION SESSION CASA NETWORK October 18, 2010 6:00 – 7:00 PM TBD
  41. 41. STUDY ABROAD WEEK Meet with Program Representatives at Benson Lobby, information sessions, one-on-one meetings, brochures, etc. October 18 - 22, 2010 MARK YOUR CALENDAR

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