The Use Of Moodle For Planning In The Public Sector

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Use of Collaborative On-line Tools in the Public Sector: The Case of the Ministry of Planning of Jalisco, México

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  • The Use Of Moodle For Planning In The Public Sector

    1. 1. “ THE USE OF MOODLE FOR PLANNING IN THE PUBLIC SECTOR”. Víctor Manuel González Romero Brenda Jazmín Palomera Ministry of Planning Government of Jalisco
    2. 2. CONTEXT Indicator México Canada Can/Mex Terrirorial surface: 2,100,380 km 2 9, 984, 670 km 2 4.8 Population: 109,955,400 33,311,389 .30 GDP (USD millions $): 1,022,816 1,406,430 1.4 GDP per Capita (USD $) : 9,717 42,738 4.4 Moodle Sites: 1586 1292 .81 Home PCs (2005): 18.4 % 72% 3.9
    3. 3. CONTEXT *2006 Indicator Jalisco Alberta Alb/Jal Terrirorial surface: 78 599 km 2 661,848 km 2 8.4 Population: 6, 752, 113 3, 473,984 .51 GDP (Billons USD): 49.63 196 3.5
    4. 4. MINISTER OF PLANNING OF JALISCO (Secretaría de Planeación) <ul><li>Coordination of State Planning </li></ul><ul><li>Evaluation of State Development </li></ul><ul><li>Promotion of Regional Development </li></ul><ul><li>Follow up of State Programs and Projects </li></ul><ul><li>Training and consulting in planning and evaluation </li></ul><ul><li>Coordination of Cabinet </li></ul>JALISCO’s MINISTRY OF PLANNING CONTEXT
    5. 5. The Ministry of Planning Organigram Workers = 135 CONTEXT JALISCO’s MINISTRY OF PLANNING
    6. 6. CONTEXT Gabinete de Estrategia * Secretaría General de Gobierno * Secretaría de Planeación * Coordinación Gral. de Políticas Públicas * Coordinación Gral. de Innovación y Desarrollo Gabinete de Respeto y Justicia * Secretaría de Seguridad Pública * Secretaría de Vialidad y Transporte * Procuraduría Social * Procuraduría General de Justicia Gabinete de Desarrollo Social * Secretaría de Medio Ambiente para el Desarrollo Sustentable * Secretaría de Educación * Secretaría de Salud * Secretaría de Desarrollo Humano * Secretaría de Cultura Gabinete de Empleo y Crecimiento * Secretaría de Promoción Económica * Secretaría de Turismo * Secretaría del Trabajo y Previsión Social * Secretaría de Desarrollo Urbano * Secretaría de Desarrollo Rural Gabinete de Buen Gobierno * Secretaría de Administración * Secretaría de Finanzas * Contraloría del Estado
    7. 7. CHALLENGES JALISCO’s MINISTRY OF PLANNING
    8. 8. <ul><li>Blended Collaboration </li></ul><ul><li>Promote the use of Internet </li></ul><ul><li>Create collaboration communities </li></ul><ul><li>Share information and analysis </li></ul>PROPOSED STRATEGIES JALISCO’s MINISTRY OF PLANNING
    9. 9. JALISCO’s MINISTRY OF PLANNING STRENGTHS
    10. 10. *General Public License STRENGTHS JALISCO’s MINISTRY OF PLANNING
    11. 11. TECNNOLOGY CONTEXT PORTAL SEPLAN TABLE, TABLIN, SIPROIPE,SIGUE OFIPA SEPLAN LAN SUN LAN Regiones TELMEX Link Regiones LAN MOODLE NETWORK DIAGRAM OF SEPLAN JALISCO’s MINISTRY OF PLANNING INTRANET SEPLAN SUN´s Server
    12. 12. Previous Wikimedia Groupware Lotus Note Not succesful Not flexible Not Web / Expensive Complicated New Multi-Keyboards (Focus group) Audience Response Systems (Live surveys) Moodle (Online collaboration) Drupal (Web Development) Gmail (Email, calendar, docs,chat) Skype (Video Chat) TECNNOLOGY CONTEXT JALISCO’s MINISTRY OF PLANNING
    13. 13. JALISCO’s MINISTRY OF PLANNING COMMUNITY APPROACH
    14. 14. 1. Installing Moodle <ul><li>Roles: </li></ul><ul><li>Managers </li></ul><ul><li>Creators of collaboration spaces </li></ul><ul><li>Advisors </li></ul><ul><li>Advisors without edition permits </li></ul><ul><li>Participants </li></ul><ul><li>Guests </li></ul>IMPLEMENTATION OF MOODLE JALISCO’s MINISTRY OF PLANNING IMPLEMENTATION OF MOODLE
    15. 15. IMPLEMENTATION OF MOODLE JALISCO’s MINISTRY OF PLANNING MOODLE TRAINING TRAINING IN THE USE OF MOODLE Group Participants Participating Ministries 01 6 <ul><li>SDH ,SEPROE, STPS, SVT, SSP. </li></ul>02 9 <ul><li>SEMADES, SEPLAN,PGJ, SSPPRS, SSJ </li></ul>03 15 <ul><li>SP, Procuraduría Social, SETUR, PGJ </li></ul>04 14 <ul><li>SEPLAN </li></ul>
    16. 16. Strongly agree Agree Neither agree nor disagree Disagree Strongly disagree Strongly agree Agree Neither agree nor disagree Disagree Strongly disagree Neither agree nor disagree Disagree Strongly disagree Collaborative Learning Individual Learning JALISCO’s MINISTRY OF PLANNING IMPLEMENTATION OF MOODLE LEARNING APPROACH
    17. 17. IMPLEMENTACIÓN DE MOODLE Surveys Chat Tasks Wikis Forums Favorite activity Not favorite activity IMPLEMENTATION OF MOODLE JALISCO’s MINISTRY OF PLANNING
    18. 18. IMPLEMENTATION OF MOODLE COLLABORATION (MOODLE) SPACES CategorY No. FORMULATION OF PLANS AND PROJECTS 15 TRAINING AND CONSULTING (PLANNING AND EVALUATION) 4 &quot;INFORMATION INSTITUTE&quot; 1 MUNICIPAL REPORTS 2007 - 2008 2 INTERNAL COLLABORATION 15 CONTINUOUS IMPROVEMENT SEPLAN 3 FORTEC (TECHNOLOGY TRAINING) 6 TOTAL: 46
    19. 19. Apertura de espacios de colaboración 2007 y 2008 Total enrollment = 1357 Unique Visits = 5976 (Desde el 01/09/2008) REPORT OF IMPLEMENTATION IMPLEMENTATION OF MOODLE Spaces 2007 Spaces 2008 Spaces 2009 Active Finished Active Finished Active 5 11 3 23 3 Total: 16 Total: 26 Total: 4 TOTAL: 47
    20. 20. <ul><li>Annual Operative Programs </li></ul><ul><li>Quality Management System Space </li></ul><ul><li>Regional Plans </li></ul><ul><li>Integration of the State Development Program </li></ul><ul><li>Institutional Plans </li></ul>Collaborative spaces a higher enrollment REPORT OF IMPLEMENTATION IMPLEMENTATION OF MOODLE 1 2 3 4 5
    21. 21. Role Activity Percentage in 2008 REPORT OF IMPLEMENTATION IMPLEMENTATION OF MOODLE
    22. 22. <ul><li>Perception Surveys by SEPLAN users </li></ul><ul><li>50% received consulting or training by SEPLAN’s technology team. </li></ul><ul><li>65% participated in collaborative platforms before. </li></ul><ul><li>81% think that Moodle facilitates collaboration and communication. </li></ul><ul><li>81% are interested in taking online courses. </li></ul><ul><li>72% believe that these kind of tools should be extended to other ministries. </li></ul>REPORT OF IMPLEMENTATION IMPLEMENTATION OF MOODLE
    23. 23. Virtual Team Leadership Communication Competencies* (Advisors) REPORT OF IMPLEMENTACIÓN * Zemliansky Pavel.Virtual WorkPlaces and the New Nature of Business Practices. * Deborah L. Duarte, Nancy Tennant Snyder. Mastering Virtual Teams IMPLEMENTATION OF MOODLE Competencies Score Coaching and Managing Performance .74 Selecting and Using Communication Technologies .71 Leading in a Cross-Cultural Environment .77 Developing Team Members .83 Building and maintaining trust .75 Networking Across Hierarchical .79 Organizational Boundaries .79 Average .77
    24. 24. Moodle in the construction of Plans and Programs : Perception of CTPE (external users) How useful was Moodle? REPORT OF IMPLEMENTATION Sectoial and Special Programs Institutional Programs Much Little Regular IMPLEMENTATION OF MOODLE
    25. 25. JALISCO’s MINISTRY OF PLANNING
    26. 26. <ul><li>Moodle has proven to be adequate for collaboration in SEPLAN. </li></ul><ul><li>IT training and culture facilitated. </li></ul><ul><li>Construction of leadership in online collaborative environments. </li></ul><ul><li>Openness of virtual communities helps transparency </li></ul><ul><li>Other agencies have started their own Moodle sites. </li></ul>CONCLUSIONS CONCLUSIONS AND CONTRIBUTIONS
    27. 27. “ THE USE OF MOODLE FOR PLANNING IN THE PUBLIC SECTOR”. Víctor Manuel González Romero Brenda Jazmín Palomera Ministry of Planning Government of Jalisco

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