GFI MailArchiver™


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GFI MailArchiver™ is an award-winning tool, tailor-made for small and medium-size enterprises, for maintaining an archive of all corporate email, significantly reducing the demands on the Exchange server, managing and reducing the company’s dependency on PST files, and meeting the growing number of regulations for compliance, eDiscovery and other related legislation.

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GFI MailArchiver™

  1. 1. 1
  2. 2. 2Presentation outline» Current scenario» The solution» Testimonials» Conclusion
  4. 4. 4Why email archiving is a must» Companies‟ dependency on email to do business is ever increasing» Email volumes and attachment sizes are creating storage problems on Exchange Server as employees want larger mailboxes» Compliance regulations and other laws oblige companies to retain a copy of all email correspondence» Heavy reliance on PST files or tape backups makes it harder for administrators to search and retrieve emails at short notice, especially for eDiscovery requests
  5. 5. 5IT pain points» Growing mass-volume of emails and attached files is resulting in sluggish email server performance, server downtime and reduced server storage space» Strong reliance on PST files creates problems for administrators, especially if corrupt or not backed up on the server» Employees want access to past emails – even if deleted – both in the office and when on the move» Email archiving is a business requirement, driven by many pieces of legislation – SOX, E-Comm Act 2000, HIPAA, eDiscovery and others» 60% of the critical corporate information is contained in employees‟ emails – Radicati Research Group
  6. 6. 6Six important questions» Is it important for your business to store all emails for eDiscovery or compliance purposes?» Do you or your employees sometimes delete emails by mistake?» Are your PST files a nightmare to manage?» Have you ever needed to retrieve an old and deleted email on demand – with full thread and conversation?» Would you like to reduce reliance on cumbersome PST files?» Do you know that your email archive is an untapped mine of valuable business information?
  8. 8. 8GFI MailArchiver™Email archiving and management solution for SMBs » Easy-to-use email archiving solution that integrates with Exchange Server » Archive emails centrally for compliance purposes, legal enquiries, internal investigations and eDiscovery requests » Back up emails in such a way that they can be easily searched and restored in their original format » Reduce maintenance associated with PST files » Generate business intelligence reports from your email archive » Archive email in an SQL database and not on Exchange so that users can achieve a near „unlimited‟ mailbox » Tested and proven; used by thousands of IT administrators
  9. 9. 9Top features» Integration with Exchange 2003, 2007 and 2010» Outlook integration – even with Outlook 2010» MailInsights – extract business intelligence from your email archive» Enhanced auditing functionality so that any email that is requested for eDiscovery/compliance purposes has not been tampered with and is genuine» Allows an organization to archive emails either with cost effective SQL Express and NTFS or to scale with SQL Server» Allows users to quickly restore emails through a one-click restore process – even mistakenly deleted email!» Powerful searching capabilities – searching through multiple databases with a single search query
  10. 10. 10What’s new in GFI MailArchiver 2011 R3? (1/3)MailInsights – a module that extracts valuable information from your emailarchive through six on-demand reports which offer actionable business insights: » Communications Flow □ Use this report to find out who a user or a group of users are communicating with inside or outside the organization. □ Makes replacing an employee who leaves suddenly easier to replace. » Email Responsiveness □ Gain insight into the average time it takes users to reply to internal and external email.
  11. 11. 11What’s new in GFI MailArchiver 2011 R3? (2/3) » WebMail Usage □ Helps you identify who is exchanging email with webmail services. It is useful to identify potential data leakage or inappropriate use of email. » Email Storage □ Use this report to understand the impact of attachments on email storage costs. Based on the results you can to create the appropriate retention policies to control email-related storage costs.
  12. 12. 12What’s new in GFI MailArchiver 2011 R3? (3/3) » Inactive Accounts □ This report returns a list of accounts which received email but have not replied within a specified time. » Inappropriate Words □ Use this report to track inappropriate language in email. It is useful if you want to track potential violations of company policy.
  13. 13. 13Product snapshot Archived Stores Management
  14. 14. 14Product benefits (1/3)GFI MailArchiver offers a number of benefits for the systems administrator,employees and managementManagement benefits: » Access to emails if required for eDiscovery and compliance purposes, internal inquiries and employee monitoring » A safeguard in customer lawsuits » Auditing functionality that guarantees stored emails are genuine and have not been tampered with » A complete and secure archive of all company email » Business intelligence reports about communication networks, user responsiveness, webmail usage and the use of inappropriate wordsAvailable in the following languages:
  15. 15. 15Product benefits (2/3)System administrators can: » Allow users to access their emails from within the familiar Outlook interface – no need for training » Save on storage: reduce message store size and improve Exchange performance » Do a rapid restore of mailboxes » Reduce reliance on cumbersome PST files » Archive past, present and future emails into one or multiple databases and avoid complex backup plans to copy PST files from workstations » Generate reports about email storage and inactive accounts » Enjoy an intuitive dashboard to set up and fine-tune email retention policiesAvailable in the following languages:
  16. 16. 16Product benefits (3/3)Employees can: » Benefit from an unlimited mailbox size even with Exchange mailbox quotas in effect » Drag and drop to restore delete emails from the archive » Instantly access archived email directly from Outlook or using the GFI MailArchiver web interface, even on the move thanks to mobile support for Blackberry, iPhone and Android » Retrieve old and deleted emails with full thread and conversation » Use advanced email search and „Saved Search‟ capabilitiesAvailable in the following languages:
  17. 17. 17Why is GFI MailArchiver better?» Built with the administrator in mind» Offers business intelligence from your email archive» Easy to set up, install and configure – Takes hours, not days» Storage management – Reduces storage requirements by reducing the size of Exchange stores and the load on Exchange» Email archiving without using stub files in Exchange» Auditing functionality ensures all archived emails have not been tampered with» Highly competitive pricing and outstanding price-performance – Gives you the functionality you need at an excellent price
  18. 18. 18TESTIMONIALS
  19. 19. 19Product testimonials“The GFI MailArchiver installation, in the company owners‟ eyes, paid foritself at that one moment. GFI MailArchiver has proved to be reliable,easy to use, and easily configured for security and retention policies.” – Michael H. Bartlett, Director, Information Technology, Quantum Marine Engineering of Florida, Inc., US“GFI MailArchiver allows senior management to sleep easier at night,knowing that in the case of a customer dispute or suspected misuseof corporate information or IT resources, we are in possession of theevidence necessary to make prudent business decisions.” – Jay Bregman, Technology Director, eCourier, UKClick here for more testimonials!
  20. 20. 20Product kudos» Thousands of customers worldwide use GFI MailArchiver» Numerous product awards and reviews, a few listed below:
  21. 21. 21GFI product complements and suitesGFI EmailProtection Suite Providing full email protection for your network whilst archiving all internal and external email with GFI MailEssentials™ (anti-spam), GFI MailSecurity™ (email security) and GFI MailArchiver (email archiving)Special suite pricing applies!
  22. 22. 22Conclusion» Archive emails centrally for compliance purposes, internal investigations, legal enquiries and eDiscovery requests» Extract valuable business knowledge from your email archive» PST files are cumbersome to maintain, easily corruptible and difficult to backup network-wide» Back up emails in such a way that they can be easily searched and restored in original format» Outlook integration allows for fast and easy access to archived emails by employees» Offload emails from MS Exchange Server, increase server efficiency and reduce maintenance associated with PST files
  23. 23. 23Corporate overview» Offices located around the globe: USA (North Carolina, California and Florida), UK (London and Dundee), Australia, Austria, Romania, and Malta» Hundreds of thousands of installations worldwide» Trusted by thousands of companies around the world» GFI products are sold by a global network of thousands of partners All product and company names herein may be trademarks of their respective owners.
  24. 24. 24More info and downloads» Click here to learn more about the product» Check out our competitive pricing» Download your FREE trial of GFI MailArchiver» Email:» Visit: