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VEISHEA 2011 Info Session


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A little about what to expect for VEISHEA 2011!

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VEISHEA 2011 Info Session

  1. 1. VEISHEA 2011 VEISHEA Informational Session December 2 nd , 2010 7:00 pm
  2. 2. General Co-Chairs <ul><li>BJ Brugman </li></ul><ul><li>[email_address] </li></ul><ul><li>Michael Weber </li></ul><ul><li>[email_address] </li></ul>
  3. 3. VEISHEA Background <ul><li>Frank D. Paine, professor in engineering, named VEISHEA after Iowa State’s five original colleges: </li></ul><ul><ul><ul><li>Veterinary Medicine </li></ul></ul></ul><ul><ul><ul><li>Engineering </li></ul></ul></ul><ul><ul><ul><li>Industrial Sciences </li></ul></ul></ul><ul><ul><ul><li>Home Economics </li></ul></ul></ul><ul><ul><ul><li>Agriculture </li></ul></ul></ul><ul><li>VEISHEA means “Iowa State on Display” </li></ul>
  4. 4. VEISHEA Background <ul><li>VEISHEA was created because of a need for change on the Iowa State College campus </li></ul><ul><li>A joint meeting with the college’s five councils was held in December of 1921 to propose creating a college-wide celebration to “showcase” the campus </li></ul>
  5. 5. VEISHEA Traditions <ul><li>Stars Over VEISHEA </li></ul><ul><li>VEISHEA Village </li></ul><ul><li>Parade </li></ul><ul><li>Cherry Pies </li></ul><ul><li>Swans </li></ul>
  6. 6. What to Expect… <ul><li>Tonight you will hear from: </li></ul><ul><ul><li>Business Manager </li></ul></ul><ul><ul><li>Campus Showcase & VEISHEA Village </li></ul></ul><ul><ul><li>Campus & Community Involvement </li></ul></ul><ul><ul><li>Entertainment </li></ul></ul><ul><ul><li>Parade </li></ul></ul><ul><ul><li>Security </li></ul></ul><ul><ul><li>Tournaments </li></ul></ul><ul><ul><li>Stars Over VEISHEA </li></ul></ul>
  7. 7. VEISHEA Business <ul><li>VEISHEA 2011 Business Manager: </li></ul><ul><li>Andy DeBoard </li></ul><ul><li>[email_address] </li></ul>
  8. 8. VEISHEA Business (Contd.) <ul><li>Forms of Payment Accepted </li></ul><ul><ul><li>Checks (Most Greek Organizations, Tournaments) </li></ul></ul><ul><ul><ul><li>Make checks payable to VEISHEA </li></ul></ul></ul><ul><ul><ul><li>Mail to: </li></ul></ul></ul><ul><ul><ul><li>VEISHEA Inc. – Attn: Andy DeBoard </li></ul></ul></ul><ul><ul><ul><li>1580L Memorial Union </li></ul></ul></ul><ul><ul><ul><li>Iowa State University </li></ul></ul></ul><ul><ul><ul><li>Ames, Iowa 50011 </li></ul></ul></ul>
  9. 9. VEISHEA Business (Contd.) <ul><li>Forms of Payment Accepted cont. </li></ul><ul><ul><li>Intramurals (Campus Organizations) </li></ul></ul><ul><ul><ul><li>Green forms </li></ul></ul></ul><ul><ul><li>Credit Cards (Tournaments) </li></ul></ul><ul><ul><ul><li>There will be a link on the VEISHEA website </li></ul></ul></ul><ul><li>Questions? </li></ul><ul><ul><li>Andy DeBoard, </li></ul></ul>
  10. 10. Campus Showcase and VEISHEA Village Jon Sukup & Stephanie Rupp [email_address]
  11. 11. Campus Showcase <ul><li>Colleges are given the opportunity to sponsor a day on campus during the week of VEISHEA </li></ul><ul><ul><li>This includes: </li></ul></ul><ul><ul><ul><li>College BBQ </li></ul></ul></ul><ul><ul><ul><li>Tents, tables </li></ul></ul></ul><ul><ul><ul><li>Club/Organization Displays on Central campus to showcase that particular College for FREE </li></ul></ul></ul>
  12. 12. Campus Showcase <ul><li>Ways to participate: </li></ul><ul><ul><li>Booths/Displays </li></ul></ul><ul><ul><li>Tables </li></ul></ul><ul><ul><li>Games </li></ul></ul><ul><ul><li>Campus Stage </li></ul></ul><ul><ul><ul><li>Shows </li></ul></ul></ul><ul><ul><ul><li>Dances </li></ul></ul></ul><ul><ul><ul><li>Bands </li></ul></ul></ul><ul><li>Why participate? </li></ul><ul><ul><li>Student/Member Recruitment </li></ul></ul><ul><ul><li>Club/Organization Participation </li></ul></ul><ul><ul><li>Campus Involvement </li></ul></ul><ul><ul><li>Help Showcase Iowa State and Ames </li></ul></ul><ul><ul><li>It is fun! </li></ul></ul>
  13. 13. VEISHEA Village <ul><li>VEISHEA Village consists of all events occurring on campus during the Saturday of VEISHEA </li></ul><ul><li>Includes: </li></ul><ul><ul><li>Village Open Houses </li></ul></ul><ul><ul><li>Cy’s Big Top </li></ul></ul><ul><ul><li>Cultural Festival </li></ul></ul><ul><ul><li>Village Stage </li></ul></ul>
  14. 14. VEISHEA Village Open Houses <ul><li>Showcase your group during VEISHEA 2011 </li></ul><ul><ul><li>Early Bird Discount registration deadline – $30 </li></ul></ul><ul><ul><ul><li>Friday, January 7 </li></ul></ul></ul><ul><ul><li>Normal registration period – $40 </li></ul></ul><ul><ul><ul><li>Monday, January 10 - Friday, February 18 </li></ul></ul></ul><ul><ul><li>Late Fee period – $50 </li></ul></ul><ul><ul><ul><li>Monday, February 21 - Friday, February 25 </li></ul></ul></ul><ul><ul><ul><ul><li>After February 25 VEISHEA will no longer accept exhibitors </li></ul></ul></ul></ul><ul><ul><li>Groups can rent a tent for their display </li></ul></ul><ul><ul><li>The registration fee covers all PR material published by VEISHEA in regards to VEISHEA Village, the operational costs of coordinating VEISHEA Village, and the sustainability of VEISHEA.  This registration fee must be paid using a campus organization voucher, intramural, or check. The fee is non-refundable. </li></ul></ul>
  15. 15. VEISHEA Village Open Houses <ul><li>Display Cost Breakdown: </li></ul><ul><ul><li>Registration Fee depends on submission of required materials </li></ul></ul><ul><ul><li>Additional $40 selling fee for groups selling items </li></ul></ul>ITEM SIZE COST TENTS 10x10 $115-145   20x20 $190-240   20x40 $300-350   40x40 $900-950   40x60 $810-840   40x80 $1120-1160 ELECTRIC   $125/outlet TABLES (W/COVER)   $10/table CHAIR   $2/chair MISCELLANEOUS   ask
  16. 16. VEISHEA Village Open Houses <ul><li>Set up </li></ul><ul><ul><li>Start any time after 3:00 a.m. </li></ul></ul><ul><ul><li>Saturday, April 17 </li></ul></ul><ul><ul><li>Must be completed by 8:00 a.m. </li></ul></ul><ul><ul><li>Saturday, April 17 </li></ul></ul><ul><li>Be ready for inspection by 9:00 a.m. </li></ul>
  17. 17. VEISHEA Village Stage <ul><li>Perform skits, lyrical dances, or other artistic performances </li></ul><ul><ul><li>Central campus, north of Campanile </li></ul></ul><ul><ul><li>Saturday, April 17, 12:00 p.m. to 5:00 p.m. </li></ul></ul><ul><li>Request performance time slots in 15-minute increments, one-hour time limit </li></ul><ul><ul><li>Groups with a 30-minute or less show may perform twice </li></ul></ul><ul><ul><ul><li>Depends on time availability </li></ul></ul></ul>
  18. 18. Cy’s Big Top <ul><li>Raise funds by hosting children’s games </li></ul><ul><ul><li>Cost to participate is $25 per group </li></ul></ul><ul><li>Each group receives 80% of the value of tickets collected at their display </li></ul><ul><li>Set up </li></ul><ul><ul><li>Start any time after 3:00 a.m. Saturday, </li></ul></ul><ul><ul><li>April 17 </li></ul></ul><ul><ul><li>Must be completed by 9:00 a.m. Saturday, April 17 </li></ul></ul>
  19. 19. Cultural Festival <ul><li>Multicultural groups showcase their club and raise funds by selling items </li></ul><ul><ul><li>Saturday, April 17, from 9:00 a.m. to </li></ul></ul><ul><ul><li>5:00 p.m. </li></ul></ul><ul><ul><li>Great Hall, Sun Room, and Oak Room in Memorial Union </li></ul></ul><ul><li>Coordinated by International Student Council </li></ul>
  20. 20. Contract and Exhibitor Meetings <ul><li>Contracts at </li></ul><ul><li>Required forms </li></ul><ul><ul><li>Food </li></ul></ul><ul><ul><ul><li>Food Safety Training class </li></ul></ul></ul><ul><ul><li>Use of animals </li></ul></ul><ul><ul><li>Items for sale </li></ul></ul><ul><li>Please See New Registration Policy </li></ul>
  21. 21. Contract and Exhibitor Meeting <ul><li>All VEISHEA Village participants are required to attend one of two mandatory Exhibitor Meetings </li></ul><ul><ul><li>Date and Location TBA </li></ul></ul><ul><li>Questions? </li></ul><ul><ul><li>Jon Sukup and Stephanie Rupp </li></ul></ul>
  22. 22. Campus and Community Involvement Rachel Owen and Hannah Joslin [email_address] VEISHEA Service Day Co-Chairs Leah De Graaf Hana Yoon
  23. 23. VEISHEA Service Day <ul><li>Unique opportunity </li></ul><ul><li>Ames community and ISU students complete city-wide improvements </li></ul><ul><li>Over 900 volunteers helped with VEISHEA Service Day 2010 </li></ul>
  24. 24. VEISHEA Service Day (Contd.) <ul><li>How to get involved: </li></ul><ul><ul><li>Registration will be online at </li></ul></ul><ul><ul><li>Start looking for registration on January 10 </li></ul></ul><ul><li>Cost </li></ul><ul><ul><li>FREE for all volunteers! </li></ul></ul><ul><li>Questions? </li></ul><ul><ul><li>Rachel Owen and Hannah Joslin, </li></ul></ul>
  25. 25. VEISHEA Entertainment Amy Peyton & Will Postler [email_address]
  26. 26. Cyclone Idol <ul><li>Student musical competition similar to ‘American Idol’ </li></ul><ul><li>Preliminaries: April 5-6 th </li></ul><ul><li>Finals: April 13 th </li></ul><ul><li>Applications Open: December 10 th </li></ul><ul><li>Applications Close: March 18 th </li></ul>
  27. 27. VEISHEA Says I’m Funny <ul><li>5 minute comedy acts </li></ul><ul><li>Event is Tuesday, April 12 th in the M-Shop </li></ul><ul><li>Applications Open: December 10 th </li></ul><ul><li>Applications Close: March 18 th </li></ul>
  28. 28. Battle of the Bands <ul><li>Local Band competition </li></ul><ul><li>Applications Open: January 17 th </li></ul><ul><li>Applications Close: March 18 th </li></ul><ul><li>Finalists announced: March 28 th </li></ul><ul><li>Finals: April 14 th at 7pm in the M-Shop </li></ul>
  29. 29. Entertainment Suggestions <ul><li>Questions? </li></ul><ul><li>Send your ideas & suggestions to: </li></ul><ul><ul><li>Amy & Will </li></ul></ul><ul><ul><li>[email_address] </li></ul></ul>
  30. 30. VEISHEA Parade Annie Olson & Wes Strohbehn [email_address]
  31. 31. Parade History <ul><li>Started in 1922 </li></ul><ul><li>All student clubs and organizations are invited to participate </li></ul><ul><li>Parade Grand Marshalls have included Cael Sanderson and other famous ISU alumni </li></ul>
  32. 32. Who does the parade reach? <ul><li>Thousands of people attend the parade annually including students, families, alumni, and Ames residents </li></ul><ul><li>Many watched the broadcast on Mediacom Connections Channel 22 </li></ul><ul><li>Broadcasted live on various radio stations </li></ul>
  33. 33. Parade Entry Types <ul><li>Balloons </li></ul><ul><li>Dignitaries </li></ul><ul><li>Non-Traditional Floats </li></ul><ul><li>Performance & Bands </li></ul><ul><li>Specialty Units </li></ul><ul><li>Traditional Floats </li></ul>
  34. 34. VEISHEA Parade Registration <ul><li>Registration Materials Deadlines </li></ul><ul><ul><li>Early Deadline: Friday, February 4 th by 5 pm </li></ul></ul><ul><ul><ul><li>$50 Registration Fee and Order Preference </li></ul></ul></ul><ul><ul><li>Regular Deadline: Friday, February 18 th by 5 pm </li></ul></ul><ul><ul><ul><li>$55 Registration Fee </li></ul></ul></ul><ul><ul><li>Late Deadline: Friday, March 4 th by 5 pm </li></ul></ul><ul><ul><ul><li>$75 Registration Fee </li></ul></ul></ul><ul><li>Questions? </li></ul><ul><ul><li>Annie Olson and Wes Strohbehn, </li></ul></ul>
  35. 35. VEISHEA Security Zac Preston and Kyle Fischer [email_address]
  36. 36. VEISHEA Corps <ul><li>Ways to be involved: </li></ul><ul><ul><li>VEISHEA Corps </li></ul></ul><ul><ul><ul><li>Help with all aspects of VEISHEA tournaments, entertainment </li></ul></ul></ul><ul><ul><ul><li>Staff parade route </li></ul></ul></ul><ul><ul><ul><li>Assist Operations Committee for large events </li></ul></ul></ul>
  37. 37. VEISHEA Corps (Contd.) <ul><li>All members must attend Informational Meetings to train for events </li></ul><ul><li>Applications available at </li></ul><ul><ul><li>Due March 4 at 11:59 p.m. online at </li></ul></ul>
  38. 38. Barricade Management Opportunities <ul><li>Looking to hire student groups for Friday and Saturday late night barricades </li></ul><ul><ul><li>Student groups will receive monetary compensation or incentives </li></ul></ul><ul><li>Questions? </li></ul><ul><ul><li>Zac Preston and Kyle Fischer </li></ul></ul>
  39. 39. VEISHEA Tournaments Blake Woebbeking & Brian Capesius [email_address]
  40. 40. VEISHEA Tournaments (Contd.) <ul><li>Love Intramural Sports? Longing for a champions t-shirt? </li></ul><ul><ul><li>Participate individually or on a team in over 25 different events </li></ul></ul><ul><li>Are you the “Best Athlete on Campus”? </li></ul><ul><ul><li>Compete in any 7 events </li></ul></ul><ul><ul><li>The best average finisher will be crowned “Best Athlete on Campus” </li></ul></ul>
  41. 41. VEISHEA Tournaments (Contd.) <ul><li>Breaking a World Record </li></ul><ul><ul><li>Largest Knockout Game </li></ul></ul><ul><ul><li>Location: TBA (hopefully Hilton Coliseum) </li></ul></ul><ul><ul><li>Date & Time: TBA (late March) </li></ul></ul><ul><ul><li>Record currently held by George Washington University at 167 participants </li></ul></ul>
  42. 42. VEISHEA Tournaments (Contd.) <ul><li>How to get involved: </li></ul><ul><ul><li>View tournament list and schedule online </li></ul></ul><ul><ul><li>Registration available at: </li></ul></ul><ul><ul><ul><li> </li></ul></ul></ul><ul><li>Questions? </li></ul><ul><ul><li>Blake Woebbeking & Brian Capesius, </li></ul></ul>
  43. 43. Stars Over VEISHEA Katie Pernula [email_address]
  44. 44. Need Help! <ul><li>Please help to get the word out about buying tickets for Kiss Me Kate </li></ul><ul><li>The dates April 2011 8, 9, 15 at 7:30pm and April 10 and 17 at 2:00pm </li></ul><ul><li>At Fisher Theater </li></ul><ul><li>If you can advertise these dates and times in anyway that would be beneficial </li></ul>
  45. 45. Additional VEISHEA Information <ul><li>Sign up to have information from tonight emailed to you </li></ul><ul><li>The information from tonight will be posted on the VEISHEA website </li></ul><ul><ul><li> </li></ul></ul><ul><li>All contact information, event and activity updates, and general VEISHEA news will be posted on the website </li></ul>
  46. 46. Questions? <ul><li>Feel free to contact anyone on VEISHEA with questions. </li></ul><ul><li>Don’t know who to talk to? Let us know and we’ll set you up! </li></ul><ul><ul><li>Tanner Howard and Cortney Schmidt [email_address] </li></ul></ul>