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C&C session 4


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Application documents & interviews

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C&C session 4

  1. 1. C & C Career & CompetenceCareercoachinggroup<br />Session 4<br />Application documents & interviews<br />Milja Tuomaala & Tiina Hämäläinen, University of Oulu, VALOA-project<br />
  2. 2. Job seekingprocess<br />What can you do?<br />What do you want to do? <br />Goal achieved??<br />Set your goals! <br />Make your action plan!<br />Selection<br />Seeking information about <br />employers and open <br />positions<br />Interview<br />Contacting employers<br />Applications<br />Phone calls<br />Career Services, <br />University of Oulu<br />
  3. 3. Application documents(application & CV)<br />”Style”<br />Speaks about applicant’s attitude and motives<br />Concers both application documents (layout) and applicant’s behaviour and dressing up (appearance) in an interview situation<br />Content<br />Applicant’s acquaintance, expertise<br />Employer gets the information he/she needs to support selection process and decision making<br />Readability and clear structure helps them to find the accurate information<br />Correct grammar and linguistic form, no misspellings<br />
  4. 4. THE APPLICATION(a.k.a. coverpage)<br />
  5. 5. Application makes the first impression! <br />Emphasize your skills and know-how related certain job and it’s requirement<br />Highlight your personality<br />Tailor your application to fit into each position<br />Adduce the additional value you can bring for the job<br />Remember to be truthful<br />If the job announcement is in Finnish, make a application in Finnish (but only if you can Finnish!)<br />
  6. 6. Goodapplication is…<br />…seemly and relavant<br /><ul><li>Thinkwhatkind of pictureyouwant the employer to buildfromyou
  7. 7. Read the announcementcarefully – whataretheylooking for?
  8. 8. Behonest and truthful, don’t ”over-sell”
  9. 9. Try to putyourself to employer’s position – whytheyshouldhireyou?</li></ul>…clear<br /><ul><li>Bothoutfit and content
  10. 10. ”Normal” fonts,fontsize and margins
  11. 11. Payattention to the logicalorder of issues</li></ul>…short<br /><ul><li>Concentrate on keyissues
  12. 12. Don’tsendcopies of testimonial, diplomasetcunlesasked
  13. 13. Max 1 page</li></li></ul><li>Goodapplication is…<br />…personal<br /><ul><li>Keepyourownpersonalstyle
  14. 14. Ifyourstyledoesnotfit into company’s culture, maybeyoudonotfiteither…
  15. 15. Avoidstandardapplications and usedphrases – show thatyouhavepaidattention to thisparticularapplication
  16. 16. Humour is allowed, butbecareful with it</li></ul>…giving the employeranswer WHY?<br /><ul><li>Speakingaboutmotivation, whyyouwant to beselected
  17. 17. What in yourpersonality, skills and know-how fits into the position and company
  18. 18. Ifyoucan show yourenthusiasm – youhavemorechances to bepickedfrom the mass of applicants</li></li></ul><li>CV- CurriculumVitae / Résumé -<br />
  19. 19. Good CV is…<br />…clear - both layout and structure<br />…readable and well-defined <br />…not too long (max. 2 pages)<br />…updated (no old dates)<br />…tailored for applied position<br />- All the important information should be easily found from the CV -<br />
  20. 20. CV mustincludefollowinginformation<br />Contact details<br />Title; Curriculum Vitae / CV / Resume<br />Personal details; Name, date and place of birth <br />Education; in reverse order<br /><ul><li>Degree, educational institution and major
  21. 21. If degree not complited; stage of studies and estimated graduation time, if studies are in final straight
  22. 22. If your theses work is related to the applied job, describe the key elements of it
  23. 23. Studies abroad; dates and gained experience & know-how</li></li></ul><li>CV mustinclude…<br />Work experience; in reverse order<br /><ul><li>Employer, time, title. You might want to give key words for job description and responsibilities (at if it’s relevant for the applied job). Make it compact!
  24. 24. If you have long work experience, you may outline your experience under subtitles, which helps the employer to find the informations he/she is interested in. For example customer service work, project work, office work…</li></li></ul><li>CV shouldincludefollowinginformation<br />Other education;<br /><ul><li>Supplementary education
  25. 25. Shorter courses
  26. 26. Mention at least those relevant for the applied job. </li></ul>Language skills;<br /><ul><li>Languages and evaluation of your proficiency
  27. 27. spoken vs. written
  28. 28. You may want to describe your level of language skills by giving examples.</li></li></ul><li>CV shouldinclude…<br />IT-skills<br /><ul><li>Programs and operating systemsyouarefamiliar with
  29. 29. Especiallyspecialskills; programming
  30. 30. Estimetedlevel of yourskills
  31. 31. Ifit’s a IT position, must the informationbedetailed</li></ul>Research and publishing activities<br />Competence, know-how and strengths<br />Mostsignificantachievements<br />
  32. 32. CV couldincludefollowinginformation<br />Photo<br />Military / non-militaryservice<br />Marital status / number of children<br />Positions of trust / organizationalactivities /voluntarywork<br /><ul><li>Ifyourworkhistory is short, youcanemphasizeskills and know-how gained in thiskind of positions
  33. 33. Pleasenotethatpositions of trustcanalsoraiseprejudice (e.g. political) </li></ul>Hobbies<br /><ul><li>Givesmorepersonalpicture of you
  34. 34. Youmayhavegainedspecialskills and competencesneeded in working life also in yourhobbies.
  35. 35. Payattention to issueslike ’whatdoyourhobbiestellaboutyou…’</li></li></ul><li>CV couldinclude…<br />Future goals<br /><ul><li>Longer term goals for career
  36. 36. What kind of tasks you are interested in</li></ul>Referees / recommendations<br /><ul><li>Persons who have promised to give further information about you
  37. 37. Give name, title, contact details and how this person is related to you
  38. 38. If you have not gained work experience related to your education, you can ask your professor, theses instructor, mentor etc. to give recommendations </li></li></ul><li>Contacting the employer<br />Think in advancewhatyouwant to ask. Don’tcall just for calling, and don’task for information, which is found in jobanouncementorareotherwiseuseless. Short and punchyquestions!<br />Remeber to makenotesaboutmostimpostantissues in conversation (alsoname of the person youarespeakingwith).<br />Alsonotethat the person youarespeakingwithmightmakenotes. <br />Beprepared to tellaboutyourself. Make a list of the thingsemployershouldknowaboutyourskills and know-how, and the thingsthatmightraiseemployer’sinterest. <br />Try to find out aboutthingsthataremeaningful to you(howmuchtravelling is required, whoareyoureporting to, number of subordinatesifsomeetc)<br />Avoidbothexcessiveself-confidence and ecessivehumility<br />”Sellyourcompetence”<br />
  39. 39. Exercise 4.1valuegame<br />The exercise is found on SlideShare;<br /><br />(C&C trainingmaterial)<br />
  40. 40. THE INTERVIEW<br />
  41. 41. Goals of the Interview<br />Changinginformation – bothsides<br />Evaluation – bothsides<br />How the person wouldadapt into the job/position/team/organization (suitability)<br />
  42. 42. Interviewtypes<br />Phone interview<br />Group interview<br />Individual interview<br />Work simulation<br />Aptitude tests / personal estimation<br />Combination of previous<br />
  43. 43. Preparting for the Interview<br />Get to know the employer<br />“Why are you interested in us/our organization?”<br />Personal goals & motives<br />Your skills and competence<br />Try to predict what they’ll ask you and outline your answers<br />Give concrete examples on your skills and experiences<br />Try to approach negative things from positive aspects<br />Be consistent and logical<br />Prepare to ask questions<br />Be prepared to be asked about salary expectation<br />Forget all cliches<br />Be yourself!<br />
  44. 44. How to prepare…<br />Sleepwellbeforehand<br />Nottoomuchcoffeebefore the interview…<br />Takeyourcertificateswithyou (degreediplomas, testimonials, letters of reference)<br />Be on time!! <br />Dressappropriately (smartcasual)<br />Closeyour mobile phone<br />Bepositive<br />Relax<br />Rememberthat the interviewersarenervoustoo…<br />Don’tbetoomodestortooarrogant<br />Trustyourself!<br />
  45. 45. Top 10 – most common questions in jobinterviews<br />Tell us aboutyourself<br />Whatdoyouknowaboutourorganization?<br />Whatareyourstrengths?<br />Whataboutweaknesses?<br />Whatmotivatesyou?<br />Ifeverythinggoes as youhaveplanned – wheredoyouseeyourself in 3 years?<br />Whatdoyoudo on yourfreetime?<br />Whyareyouinterested in thispost?<br />Whyweshouldchooseyou?<br />Is theresomethingyouwouldlike to askfrom us?<br />Career Services, <br />University of Oulu<br />
  46. 46. According to Finnishlegislationtheyshouldnotaskabout...<br />Religiousbeliefs and politicalconviction<br />Health, illnesses, disability<br />Familyrelations / familyplanning<br />Sexuality<br />Military /non-militaryservice<br />Yourethnicbackgroud<br /><ul><li>Onlyjobrelatedaspectsshouldbeasked
  47. 47. Things/questionsthatarenotlinked in thatspecificworkshouldbearguable/justified</li></li></ul><li>How the interviewcouldproceed…<br />Introductions (organization, interviewers)<br />Applicant’sbackground<br />Competency, ability (education, experience)<br />Motivation, expectations<br />Career/Professionalgoals<br />Characteristics: personalstrenghts, weaknesses, futureplans<br />How the processwillproceed…<br />Applicant’squestions<br />
  48. 48. Examples:”Doyouhavesomething to askfrom us…?”<br />What kind expectations you have for employee who will be selected?<br />How could a typical working day look like? <br />What are the most important tasks in this job?<br />What do you think would be the biggest challenges in the job?<br />What kind of possibilities there is for career progression and personal development?<br />How about employees’ possibilities to educate themself further? <br />How is the recruiting process going to continue after the interview? <br />What else…??<br />
  49. 49. How to convince the selectors…?<br />BE Yourself - don’t play anyroles<br />Behonest<br />SHOW yourinterest and yourmotivation<br />Express your interest in the job and the company using information you gathered to prepare for the interview<br />BRING OUT yourmotives and yourwilligness to develope and learn<br />DON’T BE vague<br />REMEMBER THE BASICS: Be on time, behavewelland bepolite<br />And remember the eye-contact<br /> …It’s ok to benervous!<br />
  50. 50. Someotherthings…<br />Speak positively of former employers and co-workers no matter why you left even if you were fired from your last job.<br />When discussing salary, be flexible - avoid naming a specific salary if not asked. If you're too high, you risk not getting the job. If you're too low, you undersell yourself. Answer questions on salary requirements with responses such as, "I'm interested in the job as a career opportunity so I'm negotiable on the starting salary". Negotiate, but don't sell yourself short. Check salary recommendation and salary level data (unions, interest groups, graduate surveys etc.)<br />Let the employer lead into conversations about benefits. Your focus on these items can be a "turn off." But, don't be afraid to ask questions about things that you really need to know. <br />More:<br />
  51. 51. Assignment for OUR next C&C meeting<br />Prepare an application and CV for the job that you found for today’s session<br />Bring your application and CV with you to next session<br />