RFP Creation

2,945 views

Published on

With so many entities working on RFP's with all of the stimulus activity I thought this presentation I gave a year ago for the Blandin Foundation would be beneficial as you put your plans together.

0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total views
2,945
On SlideShare
0
From Embeds
0
Number of Embeds
175
Actions
Shares
0
Downloads
73
Comments
0
Likes
0
Embeds 0
No embeds

No notes for slide
  • Utilize space to get the length of response you desire.
  • RFP Creation

    1. 1. U-reka Broadband Ventures RFP Creation “Preparing a document that gets you the information you need without burning your eyes out”
    2. 2. Why do we know anything? <ul><li>Have created and responded to Requests in the Telecommunications Industry including: </li></ul><ul><ul><li>Infrastructure </li></ul></ul><ul><ul><li>Equipment </li></ul></ul><ul><ul><li>Telecom Services </li></ul></ul><ul><ul><li>Consulting Services </li></ul></ul><ul><ul><li>Operational Support Systems </li></ul></ul>
    3. 3. RFI, RFP,RFQ <ul><li>RFI -Request for Information-document that requires respondents to provide information on their product, service or solution and typically provide budgetary pricing </li></ul><ul><li>RFP -Request for Proposal-typically used for service type requests; consulting, engineering, project management and the like. Firm numbers and commitments made by respondents </li></ul><ul><li>RFQ -Request for Quotation-typically used for equipment, hard-assets and services to furnish and install </li></ul>
    4. 4. Asking the Right Questions <ul><li>Ask open questions that require respondents to provide more than a yes or no response </li></ul><ul><li>Provide a space for response that keeps questions in an order that makes it easier to analyze </li></ul><ul><li>Place your questions in an order that mimics your decision matrix </li></ul>
    5. 5. Examples of Open Ended Response: Please describe other projects where your company has provided financial analysis of competing telecommunications providers; describe the process you utilized to create pro-forma’s and gather financial information?
    6. 6. How about Close-ended questions? <ul><li>Definition: Question is specific and must be answered with a yes or no, or with details as appropriate. </li></ul><ul><li>Good to utilize when asking basic questions such as: </li></ul><ul><ul><li>Insurance Requirements </li></ul></ul><ul><ul><li>Licensing Requirements </li></ul></ul><ul><ul><li>Other “check-off” types of requirements </li></ul></ul>
    7. 7. Decision Matrix <ul><li>Determine your Desired Outcome </li></ul><ul><li>Understand the components to get there </li></ul><ul><li>Rate which are most important to least important and provide a weighting to each </li></ul><ul><li>Utilize this matrix to then craft questions for the RFP that will allow you to analyze the respondents </li></ul><ul><li>Make decision on how percentages will be assigned </li></ul>
    8. 8. Example Matrix Total Rating 5 Rating 4 Rating 3 10% Insurance Requirements 80% Price 25% Pricing 20% Services 25% Process 25% Timeline 50% Description of Process 25% Previous Experience 15% Regulatory/Legal 15% Sales/Marketing 20% Financial 15% Operations 15% Network 10% Licensing Requirements 50% Expertise Rating 2 Rating 1 % Weighting Category/Sub Category
    9. 9. Go to Haves! <ul><li>Description of Project </li></ul><ul><ul><li>Community Information </li></ul></ul><ul><ul><li>Previous work completed </li></ul></ul><ul><li>Expected Outcomes/Requirements </li></ul><ul><li>Three Broad Categories to cover in an RFP: </li></ul><ul><ul><li>Expertise of Vendor </li></ul></ul><ul><ul><li>Process Vendor will use to complete project </li></ul></ul><ul><ul><li>Pricing and Legal </li></ul></ul><ul><li>Evaluation Criteria and Rating </li></ul>
    10. 10. Expertise <ul><li>Network-what knowledge and experience does the vendor have regarding fiber-to-the-premise networks </li></ul><ul><li>Operations-operational knowledge and experience operating fiber-to-the-premise networks </li></ul><ul><li>Financial-ability of vendor to create Performa's and analyze financials regarding capital, operations and financing options </li></ul><ul><li>Sales/Marketing-ability of vendor to create and analyze sales and marketing objectives </li></ul><ul><li>Regulatory/Legal-ability of vendor to analyze and interpret the Regulatory and Legal landscape and provide guidance on the Regulatory hurdles of differing solutions </li></ul><ul><li>Services-ability of vendor to provide guidance surrounding services to be provided over the network including voice, data, video and other ancillary services </li></ul>
    11. 11. Process <ul><li>Timeline </li></ul><ul><ul><li>How long will it take the vendor to complete the project </li></ul></ul><ul><ul><li>Asking for a project chart to represent this is always a good idea </li></ul></ul><ul><li>Description of Process </li></ul><ul><ul><li>How will the vendor gather information, work with you, compile the information and provide a final product </li></ul></ul><ul><ul><li>Another important piece is what expectations the vendor has regarding your involvement in the process </li></ul></ul><ul><ul><li>What you are looking for here is good project management practices and thoroughness of the process </li></ul></ul><ul><li>Previous Experience </li></ul><ul><ul><li>References of Previous Projects </li></ul></ul><ul><ul><li>Other telecommunications background and projects </li></ul></ul>
    12. 12. Pricing <ul><li>Scope as Understood by Vendor </li></ul><ul><li>Pricing for the project </li></ul><ul><ul><li>Not to exceed? </li></ul></ul><ul><ul><li>Change orders? </li></ul></ul><ul><ul><li>Other Hourly services? </li></ul></ul><ul><li>Insurance coverage </li></ul><ul><li>Other financial qualifications-want to make sure they will be around </li></ul>
    13. 13. Analysis <ul><li>Utilize the team you have put together for creating the decision matrix </li></ul><ul><li>Each member should do an independent evaluation utilizing the decision matrix and provide ratings </li></ul><ul><li>Combine these ratings to determine the ranking of your vendors </li></ul>
    14. 14. Vendor Matrix Tally Sheet 50 50 32 32 34 35 24 27 22 27 29 30 Total 10 10 8 4 5 5 5 5 4 3 6 4 1-10 Rating 5 10 10 5 8 8 9 4 9 2 6 5 5 1-10 Rating 4 10 10 7 6 6 7 5 2 6 6 3 7 1-10 Rating 3 10 10 10% Insurance Requirements 6 6 80% Price 25% Pricing 4 6 20% Services 25% Process 6 8 25% Timeline 7 8 50% Description of Process 6 8 25% Previous Experience 6 5 15% Regulatory/Legal 6 4 15% Sales/Marketing 7 5 20% Financial 8 7 15% Operations 8 6 15% Network 10 10 10% Licensing Requirements 1-10 1-10 50% Expertise Rating 2 Rating 1 % Weighting Category/Sub Category
    15. 15. Vendor Matrix Totals 50 50 35 45 40 50 10%   Licensing Requirements 50 50 35 45 40 50 10%   Insurance Requirements 35 32 28 30 35 32 80%   Price             25% Pricing 32 31 16 22 26 32 25%   Previous Experience 34 34 16 26 25 34 50%   Description of Process 35 32 18 26 28 35 25%   Timeline             25% Process 25 25 13 17 19 24 20%   Services 27 26 12 19 22 27 15%   Regulatory/Legal 25 25 14 21 24 22 15%   Sales/Marketing 29 29 17 19 20 27 20%   Financial 29 28 18 23 26 29 15%   Operations 35 35 16 26 22 30 15%   Network             50% Expertise Vendor 5 Vendor 4 Vendor 3 Vendor 2 Vendor 1 % Weighting Category/Sub Category
    16. 16. Vendor Matrix Rankings 97.0% 58.4% 76.6% 82.5% 95.2%   100% TOTAL 10% 7% 9% 8% 10% 10%   Licensing Requirements 10% 7% 9% 8% 10% 10%   Insurance Requirements 73% 64% 69% 80% 73% 80%   Price 23% 20% 22% 24% 23%   25% Pricing 24% 13% 17% 20% 25% 25%   Previous Experience 50% 24% 38% 37% 50% 50%   Description of Process 23% 13% 19% 20% 25% 25%   Timeline 24% 12% 18% 19% 25%   25% Process 20% 10% 14% 15% 19% 20%   Services 14% 7% 11% 12% 15% 15%   Regulatory/Legal 15% 8% 13% 14% 13% 15%   Sales/Marketing 20% 12% 13% 14% 19% 20%   Financial 14% 9% 12% 13% 15% 15%   Operations 15% 7% 11% 9% 13% 15%   Network 49% 27% 36% 39% 47%   50% Expertise Vendor 5 Vendor 4 Vendor 3 Vendor 2 Vendor 1 % Weighting Category/Sub Category

    ×