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Download my FREE Time Management Presentation

  1. 1. Has Technology Improved Productivity?“Self-employed Americans stand out as those mostlikely to work atypically long hours, in many casesupwards of 60 hours per week.” *We’re always “connected” – even during downtime. Thereare never enough hours in the day. And one of the biggestreasons is that time seems to get away from us.Do we control our time, or does our time control us?*Source: Gallup Poll, August 26, 2009
  2. 2. Time Management is a Skill That YOU CanMaster!Make time to plan your day, week, month…even youryear.What projects and events are coming up? Prepare aproject timetable; but work backwards instead of forwards.What needs to be done? What materials do you need?What resources do you need?Now…increase your timetable by 15-25% for each step inyour project! Allow for the unexpected.
  3. 3. Time Management is a Skill That YOU CanMaster!Use a GANTT chart for project planning.GANTT Chart Source:
  4. 4. How Do You Spend Your Day? Urgent Not Urgent I IIImportant Manage Focus Crises Preparation Pressing Problems Filing (digital and hard copy) Deadline-driven Projects III IV Not Avoid AvoidImportant Interruptions Some mail and phone calls Responding to inquiries Trivial/”busy” work Some meetings Adapted from Stephen Covey’s “Time Management Matrix”
  5. 5. Let’s Talk Strategies: Email and VoicemailCheck email and voicemail at scheduled times during theday.Let calls go to voicemail if you’re working on a time-sensitive project.Set up rules for emails. Most email client systems make itvery easy!Use a gmail account to receive newsletters and to do yourshopping.
  6. 6. Let’s Talk Strategies: MeetingsSchedule back-to-back meetings at the same coffee shop.It will save you time and keep you on schedule!Let the attendee(s) know up-front that you have a busyday. They’ll be more respectful of your time.Use travel time to and from meetings to dictate your to-dosinto a tape recorder, or use the “memo” feature on your cellphone.(Do not text while driving, please )Bring a netbook or smartphone with you to meetings. Younever know when someone will be running late. Makethose few minutes productive time.
  7. 7. Let’s Talk Strategies: CalendaringSchedule time on your calendar for business infrastructuretasks and personal time. Treat that time as if you’remeeting with the most important person in the world –because you are!Color code or categorize your calendar time. It will helpyou to see where most of your time is going. Do you needto re-prioritize?Allow extra time for snafus. Remember the 15–25% rule!
  8. 8. Can a Virtual Assistant Help Me ManageMy Time?Absolutely! Working with a Virtual Assistant (VA) allows you to spendmore time growing your business, enjoying family/social time, andspending time in your community.Oftentimes, business owners spend a lot of time running or managingtheir business. They’re caught up in the day-to-day tasks and not ableto focus on their clients, their business/marketing plan. They’restressed, tired, and are wondering how they became their ownadministrative assistant.Do you need a VA? AssistU trains top-of-the-line VAs. Click on thislink to read more about how a VA can help you in your business.
  9. 9. Want More Information?Contact me for a free consultation!Sheryl M. SnitkinUrban Admin, LLCwww.urban-admin.comsheryl@urban-admin.com612-281-6061