Happy Open Access Week 2017! Open Access Week is an international advocacy event meant to highlight the benefits of sharing scholarly and academic work. This year’s theme is “Open in order to …” At CCCOER we are celebrating Open Access Week this month with two organizations that prioritize sharing OER through digital tools. Join us to hear about how OER repositories and Open Course Management systems can support the development and sharing of OER within colleges and regional consortiums. Our speakers will share how Affordable Learning Georgia and the California Online Education Initiative develop and maintain digital tools to share open course content and academic work. When: Wednesday, October 25, 2017, 11:00 AM PT (2:00 PM ET) Featured Speakers: Jeff Gallant, Program Manager for Affordable Learning Georgia. Barbara Illowsky, Chief Academic Affairs Officer for the California Community Colleges Online Education Initiative (OEI)

1. Open in Order to …
OER in Repositories and Course
Management Systems
Oct 25, 2017, 11:00 am PST
Welcome to

2. Agenda
• Introductions
• CCCOER Overview
• Affordable Learning Georgia
• OER-enabled Course Shells
• Stay in the Loop
• Q & A
Image Front Page Attribution:
Pixabay.com

3. Jeff Gallant
Program Manager
Affordable Learning Georgia
Barbara Illowsky, PhD
Chief Academic Affairs Officer
CA Community Colleges Online
Education Initiative
Moderator: Quill West
Open Education Project Manager
Pierce College District
Presenters

4. • Expand awareness & access to high-
quality OER
• Support faculty choice & development
• Improve student success
CCCOER Mission

5. Members in 25 U.S. States
8 Statewide Consortiums & British Columbia

6. Happy Open Access Week
● Connection between OA and OER
● Practice Open Licensing
● Projects that focus on sharing
“I (image) share, by 서원재” by Photo and Share CC is licensed under CC BY 2.0

7. OER Repositories
Jeff Gallant
Program Manager
Jeff.Gallant@usg.edu

8. What is the
University System of Georgia?
• 28 institutions, from the State College to Research
Classification Level
• 321,551 students enrolled for Fall 2016
• 48,785 faculty and staff
• $15.5 billion in economic output - FY 2015
• $8.4 billion budget - FY 2017
• 62,545 degrees conferred - FY 2016

9. What is GALILEO?
• Georgia Library Learning Online
• One of the first statewide virtual
libraries in the world, lasting over 20
years
• Well-known and well-regarded for
providing affordable and high-quality
online library resources throughout
GA
• Serves the USG, technical colleges,
public libraries, public schools, and
some private institutions

10. Early Days:
Sharing Online Course Materials
• 2000: Effort to create online core curriculum courses
• This became eCore, Georgia’s Online Core Curriculum
• 2002: Now that the courses were created, attempt to
share these courses across the USG to faculty who were
not teaching an eCore course
• USG Office of Faculty Development assists with this process
• 2003: Deconstruction of eCore materials into Learning
Objects

11. Early Days:
USG SHARE Created
• 2004: Creation of the USG SHARE Digital Repository
• Aimed at supporting effective teaching throughout the USG
• At the time, not aimed at replacing textbooks
• Single point of access throughout the state to reusable
eCore resources to support teaching and learning
• Password-protected repository

13. USG SHARE Moves toward Open(ish)
Education
• With faculty contributions encouraged, USG SHARE
develops a focus on OER throughout its lifetime
• Added thousands of learning objects from other
repositories
• Open textbooks linked
• 2011: USG SHARE discontinued, lack of funding to
maintain servers / platform
• Existing USG SHARE funding redirected to create the first
USG open textbook

14. First USG Open Textbook Project
• Started in 2011
• Office of Faculty Development partnered with eCore and
the University of North Georgia Press
• Proof of concept to show the benefits of creating and using
open textbooks
• Develop a USG process and workflow for developing open
textbooks
• Published in Summer 2013
• Success led to an ALG effort to assist eCore to implement open
materials in all courses

17. A 2016 22,000+ college student survey in Florida showed the
following:
Because of the high price of textbooks:
• 66% did not purchase a course’s textbook,
• 48% took fewer courses, and
• 26% dropped a course.
Source: 2016 Student Textbook and Course Materials Survey, Florida Virtual Campus
https://florida.theorangegrove.org/og/file/3a65c507-2510-42d7-814c-
ffdefd394b6c/1/2016%20Student%20Textbook%20Survey%20Draft%205.pdf
New Focus on Textbook Costs

18. • Opt-in programs with incentives will get faculty interested
in the open educational resources implementation.
(Awareness)
• By funding faculty time, and providing $ for assistance, we
reduce the barrier for them to participate. (Time, Funding)
• Creating an engaged community of practice which can
assist others with OER. (Awareness)
• Encourage OER and no/low-cost adoption! (Cost Savings)
2014-2015:
Affordable Learning Georgia Starts

19. • Since the initiative’s inception in Fiscal Year 2014-2015, all ALG programs
have saved a total projected $31.8 million dollars on textbook costs,
affecting 259,509 students.
• 27 of 28 USG institutions have been awarded grants
• Total funds awarded by ALG: $2.7 million.
• Once all grant projects up to Round Nine (awarded at the end of Fiscal
2017) are fully implemented, these projects will annually save students
$20.4 million dollars on textbook costs.
• For more details:
http://www.affordablelearninggeorgia.org/about/reports
Results

20. However…
• Without a repository, requiring all grant materials to be
open-access and open-licensed was difficult.
• Round 1 and 2 teams needed to find external, sustainable
hosting for resources
• MERLOT Content Builder (file size limit)
• OER Commons (file size limit)
• LibGuides (file size limit)
• Curriki (intended audience contrast)
• iBooks / iTunes U (platform-dependent)
• Campus websites (subject to change / migration)

21. Enabling Centralized OER Sharing
• Not enough staff to maintain a new USG SHARE-like repository
with local servers and open faculty additions
• Decided on Bepress repository – cloud hosting and vendor
platform maintenance
• Metadata and uploading: Jeff (only, at the moment)
• Limited to all ALG-funded and created resources due to the scale
of the project
• This means that encouraging the creation of OER is our grant program and
eCore / University of North Georgia Press textbook program
• Open to expanding this to faculty authors, but would require
additional staff for support

22. • Over 60,000 downloads of our textbooks, ancillaries, and grant
reports in one year – only ~180 materials in the repository!

23. First-Year Insights
• No matter how visible you make your materials in a website or library
catalog, search-engine optimization is key.
• Google is our largest referrer.
• #2: Google.com/ph – Google in the Philippines
• #3: Open Textbook Library
• #4: Google.co.in – Google in India
• If faculty will be submitting materials on their own, have a template
beyond metadata fields.
• Include an entire authors’ description of the text, and make sure the
description searchable. A list of covered topics really helps!
• Titles matter!

24. Looking Ahead…
• Carefully watching the Bepress acquisition by Elsevier
• Can we open up our repository to submissions by all USG
instructors while maintaining consistency?
• Everything is currently funded and peer-reviewed on some level, whether
it’s the grant application process or pre-production peer review on an open
textbook.
• How can we increase visibility beyond SEO?

25. Visit the repository!
http://oer.galileo.usg.edu

26. Questions?
http://affordablelearninggeorgia.org/
ALG Staff:
Program Director Director, Academic Technologies
Jeff Gallant Marie Lasseter
Jeff.Gallant@USG.edu Marie.Lasseter@USG.edu
GALILEO Executive Director Lucy.Harrison@USG.edu

27. Canvas OER-enabled Course
Shells
Barbara Illowsky, PhD
Chief Academic Affairs Officer
CA Community Colleges Online
Education Initiative

28. OER-enabled Canvas sample
course shells ~ a grassroots
project
OEI home page: http://ccconlineed.org/
@CCCoei
OEI OER landing page: http://ccconlineed.org/faculty-
resources/open-educational-resources/
OEI Design Rubric landing page:
http://ccconlineed.org/faculty-resources/professional-development/online-
course-design-standards/
Barbara Illowsky, PhD billowsky@cccOnlineEd.org
@DrBSI

29. Meet the team
(alphabetical listing)
Helen Graves – Instructional Designer, OEI
Cyrus Helf – Instructional Designer, WLAC
Barbara Illowsky – Chief Academic Affairs Officer, OEI
Antonio Lopez – Librarian, SCC
Liezl Madrona – Instructional Designer, OEI
Anthony Palmiotto – Editorial Director, OpenStax
Nicole Woolley – Librarian, SCC
Bruce Zenner – Chemistry Faculty, SCC

30. California Community Colleges:
Online Education Initiative
Mission
Increase student COMPLETION of
transfer degrees
by working together to increase access
to quality online courses and
support services for students.

31. Online Learning Support
Ecosystem
Online Tutoring 24x7
& Platform
Online Readiness
(Quest Program)
Online Test Proctoring
Plagiarism Detection
Accessibility Support &
Universal Design
Coordinated Online
Library Services
Professional Development
& Course Design Rubric
Embedded Support for
Underperforming Students
Online Counseling
Network & Platform
Common Course
Management System

32. Open Educational
Resources Support
Accreditation
Support
Data Analytics
What else???
Credit For Prior
Learning
Social Presence
+ Increased:

33. Review Process
•Start Here: Step-by-
Step Guide to
Course Review
•https://ccconlineed.instruct
ure.com/courses/700/page
s/the-course-review-
process

34. Designed to align with OEI
Course Design Rubric

35. Information for Faculty

36. Information for Faculty

37. Information for Faculty

38. Information for Students

39. And now … the open textbook,
PPts, & test bank listings

40. Ta da!

41. Canvas Commons

42. Next steps
• 25-ish more course shells – just a start
• Share in Canvas Commons (Teachers for Canvas)
• CCC Canvas Community – for discussion
• WE NEED: Career Technical Ed course content,
ESL/Basic Skills, other open textbooks (accessible)
• And, what else??? What can YOU offer?
NOTE: This project is NOT an endorsement of OpenStax as a sole provider of OER
texts. We are starting with OpenStax as, at this point in time, OpenStax is ahead
of other developers in ensuring texts are accessible and have ancillary materials
such as PowerPoints and test banks available. As texts from other OER
developers meet higher accessibility guidelines and have more community-
developed ancillaries, we will be expanding our course shells to include those
texts as well.

43. Nov 15 Webinar:
How Can OER Support Equity &
Diversity?
Francesca Carpenter
Associate Director,
OER Degree Initiative
Achieving the Dream
Preston Davis, EdD
Director of Instruction,
Extended Learning Institute
Northern Virginia Community College
Daphne Sicre, PhD
Asst. Professor, Department of Speech,
Communications and Theatre Arts
Borough of Manhattan Community College
City University of New York

44. Stay in the Loop
• Upcoming Conferences
– Dream 2018, February
– OE Global 2018, April
– See our website under “Get-Involved”
• Stay in touch thru Community Email
-- https://www.cccoer.org/community-email/
Image: pixabay.com
http://cccoer.org

45. Questions?
Contact Info:
@DrBSI -- billowsky@cccOnlineEd.org
@jeffwgallant -- Jeff.Gallant@usg.edu
@quill_west -- CWest@Pierce.ctc.edu
@unatdaly -- unatdaly@oeconsortium.org
Thank you!