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Department of Energy DMP Requirements


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This talk was given by Brianna Marshall and Ryan Schryver at a joint informational session hosted by the College of Letters & Science Pre-Award Services, the College of Agricultural and Life Sciences, the College of Engineering, and Research and Sponsored Programs.

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Department of Energy DMP Requirements

  1. 1. Department of Energy DMP Requirements Brianna Marshall & Ryan Schryver Research Data Services | September 11, 2014
  2. 2. Speaking today Brianna Marshall Digital Curation Coordinator, General Library System Co-lead, Research Data Services Ryan Schryver Research Data Librarian, Wendt Commons Co-lead, Research Data Services
  3. 3. What is RDS? • Interdisciplinary group of librarians, researchers, IT staff, and graduate students • Data management specialists • What we do: o Data management plans – help draft or review o Consultations – policies, development, best practices o Training and education o Referral – local/national/disciplinary resources
  4. 4. DOE requirements for your digital data
  5. 5. Overview • New mandate released February 2013 by the White House Office of Science and Technology Policy (OSTP) • All federal agencies with $100M+ in R&D must develop plans to increase public access to research results and data • Focus on ROI: new policy intended to “maximize the impact and accountability of the federal research investment” • DoE is just the first of many to release its requirements to the academic community
  6. 6. Timeline PILOT • Starting October 1, 2014, all FOAs will include DMP requirement IMPLEMENTATION • DMP requirement will likely become DoE policy by October 1, 2015
  7. 7. What is a DMP? • A data management plan outlines how you will handle data throughout research process • States what data will be created and how • Outlines the plans for sharing and preservation • Justifies why access or sharing is limited
  8. 8. Compliance • Data management plans (DMPs) are not optional • Proposals without a DMP may be rejected without review
  9. 9. Compliance Researchers are expected to abide by the agreed upon terms of their DMPs. Short-term → Change in funding (withholding or adjustment) at the end of each performance period Long-term → May hurt future funding opportunities
  10. 10. Impact on your data • Publications are (relatively) uncomplicated: PAGES will point to publications resulting from grant funding • Data is trickier! o You must be ready to account for your data from the start of funding to well beyond funding has ended o Some data must be publicly accessible o DoE provides guidelines but they’re often vague
  11. 11. Scope • Any individual or entity that produces data with full or partial DoE funding must provide access to: o data displayed in publications resulting from funding o data needed to replicate and verify research • Classified and restricted projects may have different requirements
  12. 12. Scope • “Not all data need to be shared and preserved. The costs and benefits of doing so should be considered in data management planning.” -DoE
  13. 13. DMP content 1. Sharing 2. Standards 3. Privacy/Security 4. Accountability 5. Access 6. Preservation
  14. 14. 1. Sharing Identify: • How you intend to share your data • Restrictions on who may access the data & conditions • Any special requirements for data sharing o Proprietary software needed to access/interpret data o Licenses for re-use and re-distribution o Guidance on how to cite data
  15. 15. 2. Standards • Should reflect “relevant standards and community best practices” for data and metadata. • What you’re doing now may be “right,” but may need modification to meet access/validation requirements. • RDS can work with you to determine these.
  16. 16. 3. Privacy / security • Must explain how personally identifiable, confidential, or data that could have intellectual property or national security ramifications will be protected. • Sensitive data may be exempt from immediate public access—you still to account for how you’ll share and preserve it.
  17. 17. 4. Accountability • Detail how sharing and preservation will enable validation of your results • “Data sharing should make digital research data available to and useful for the scientific community, industry, and the public.”
  18. 18. 5. Access Describe: • How research-generated data will be shared/preserved. • How raw and analyzed data will be open, machine- readable and digitally accessible to the public at time of work or data’s publication • Use of community accepted repositories and publicly accessible databases whenever possible
  19. 19. 5. Access Potential platforms: • Supplemental data to publication • Subject-specific data repositories o Atmospheric Radiation Measurement Data Centers o Data Explorer for Energy and Science Data • General data repositories o Dryad ( o Figshare (
  20. 20. 6. Preservation Describe: o Your long-term plan for the data (5-W’s) o Cost/benefit considerations for preservation after direct project funding ends o Whether data will be transferred to another entity (institutional or community repository)
  21. 21. 6. Preservation Keep in mind: “DMPs that explicitly or implicitly commit data management resources at a facility beyond what is conventionally made available to approved users should be accompanied by written approval from that facility” -DoE
  22. 22. Writing your DMP → Schedule a one-on-one consultation with RDS + DoE Template (new)
  23. 23. Thank you! Questions?