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Maintain Visa Status

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Maintain Visa Status

  1. 1. Spring 2013 Welcome to The University of Texas at San Antonio International Student Services (ISS) Office of International Programs1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 1
  2. 2. • Immigration Presentation handout is in your Orientation Packet.1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 2
  3. 3. Maintaining Visa Status Part I Important Documents and Terms1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 3
  4. 4. Student Exchange Visitor Information System (SEVIS)  SEVIS is a database used by U.S. Department of Homeland Security to track and monitor information about international students and their dependents.  International Student Services (ISS) reports all F- 1/J-1 student information through SEVIS to the U.S. Department of Homeland Security.  Through SEVIS, ISS issues Form I-20/DS-2019 to UTSA F-1/J-1 visa students.1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 4
  5. 5. Important Immigration Documents  Passport  Form I-94  Visa Stamp placed in your passport  Form I-20 – F-1 visa students  Form DS-2019 – J-1 visa students1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 5
  6. 6. Passport Your passport is the official identification document in the U.S. Your passport must be valid at all times during your stay in the U.S. If your passport is Check your expiration date!! lost or stolen, visit ISS Don’t forget to renew your passport well ahead of time. for instructions.1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 6
  7. 7. Renewing Your Passport Two options to renew your passport: 1) When you are in the U.S., locate your embassy and apply according to their procedures. 2) When you are in your home country, you may renew your passport there. Please remember to submit a copy to ISS when you renew your passport.1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 7
  8. 8. Form I-94 Arrival-Departure Card I-94 Number Date of Entry into the US Visa Type Length of Stay1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 8
  9. 9. Form I-94 Your name and date of birth should match the information on your passport & I-20/DS-2019. Form I-94 should be turned in to the Airline whenever you travel outside the U.S. to validate your departure. A lost or stolen Form I-94 must be replaced through U.S. Immigration Services. The cost is $330.1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 9
  10. 10. Form I-94: Expiration Date  F1/J1 visa students “D/S” (Duration of Status) This means you can stay in the US as long as you maintain F1/J1 visa status properly.  E, L, H & other visas A specific expiration date should be Length of Stay written. F-1/J-1 students – if your I-94 does not say D/S, meet with an ISS advisor.1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 10
  11. 11. U.S. Visa Stamp  The visa stamp indicates your eligibility for entry and reentry to the US in a specific visa category, such as F-1 and J-1.  It must be valid on the day you enter the US.1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 11
  12. 12. Expired U.S. Visa Stamp F-1/J-1 Students What happens if your visa expires and you are in the U.S.? As long as you maintain your visa status, you may remain in the U.S. with an expired visa. However, if you travel outside the U.S., you will not be allowed to re-enter the U.S. with an expired visa. You must have a valid visa to re-enter the U.S.1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 12
  13. 13. U.S. Visa Stamp: Where to renew your visa You must renew your travel visa at the U.S. Embassy or Consulate in your home country. You CANNOT renew visa inside the U.S. 1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 13
  14. 14. Form I-20 and DS-2019Certificate of Eligibility Certificate of Eligibility for F visa for J visa Your SEVIS ID number is located above the barcode and Form I-20 starts with Form DS-2019 “N000”1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 14
  15. 15. Form I-20/DS-2019: Issuance and Endorsement Your I-20/DS- 2019 should be issued by UTSA. Your I-20/DS- 2019 should be signed by ISS and you.1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 15
  16. 16. Form I-20/DS-2019 Make sure all information is correct o Name, birth date, major, degree level o Financial information Remember to request updates on any changes of the information on your Form I-20/DS-2019.1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 16
  17. 17. Form I-20/DS-2019: Program End Date  F1/J1 students are required to complete their academic program within an estimated period of time listed on their Form I-20/DS-2019. Form I-20 Form DS-2019 Check item 5 Check item 31/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 17
  18. 18. Form I-20/DS-2019: Program End Date If you complete all academic requirements before the program end date, your program is considered ‘complete’. If you are unable to complete your degree program by the I-20/DS-2019 program end date, you may apply for an extension of stay. You are responsible for applying for an extension BEFORE the program end date. Failure to extend your I-20/DS-2019 before your program end date will result in termination.1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 18
  19. 19. Immigration Documents: Safety  Keep your immigration documents in a safe place.  Carry copies of your documents with you.1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 19
  20. 20. Grace Period F-1/J-1 After completion of academic program students have a Grace Period to prepare to leave, transfer or to change to another visa status. F-1 students: 60-day grace period J-1 students: 30-day grace period If an F-1/J-1 visa student violates federal immigration law and loses their status, the student must depart the U.S. immediately.1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 20
  21. 21. F-1 Transfer Student Form I-20  After confirming your class registration, International Transfer Pending I-20 Student Services will update your I-20.  You will receive an email notification about the updated Form I-20. Please follow the instructions in the email to pick up your Continued Attendance I-20 updated Form I-20.1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 21
  22. 22. Travel Inside the U.S. You must always carry immigration You could be stopped by documents, especially immigration officers at while traveling through any time and told to states along the Mexico produce the following: or Canada borders. – Valid passport – Valid Form I-20/DS-2019 – Form I-94 – U.S. visa1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 22
  23. 23. Travel Outside the U.S.Take the following documents with you when you travel outside the U.S:  Valid Passport  Valid Visa Stamp  Current Form I-94  Valid I-20/DS-2019 with a current travel signature if F-1/J-1 visa.1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 23
  24. 24. Travel Signature F-1/J-1  You must have a current signature (within 6 months) Travel Signature by from ISS on your Form I-20/DS- international 2019 to re-enter the U.S. student advisor  Bring your form to International Student Services at least one week before you plan to travel.  Failure to obtain International Student Services signature may prevent you from re-entering the U.S.1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 24
  25. 25. Pop Quiz Part I1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 25
  26. 26. Question 1• Can an international student stay in the United States with an expired passport?1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 26
  27. 27. Question 1 - AnswerInternational students must have a valid passport at all times.The passport should be valid for a minimum of six months into the future1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 27
  28. 28. Question 2Can an international student stay in the U.S. with an expired visa stamp?1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 28
  29. 29. Question 2 - AnswerStudent can stay inside the U.S. with an expired visa stamp if:1. Student attends school; and2. Student’s I-20/DS-2019 is valid.1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 29
  30. 30. Question 3What does “D/S” stand for on the I-94 card?1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 30
  31. 31. Question 3 - Answer“D/S” means Duration of Status.Your I-94 is valid until you complete your program.1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 31
  32. 32. Question 4When you travel outside of the U.S., what documents are needed?1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 32
  33. 33. Question 4 - Answer Valid Passport Valid Visa I-94 Card Valid I-20/DS-2019 with recent travel signature from International Student Services, if F-1/J-1 student.1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 33
  34. 34. Maintaining Visa Status• Part 2• Reporting and Enrollment Requirements1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 34
  35. 35. Reporting Requirments• Federal law requires you to report the following changes within 10 daysChange of Address: You must update current address in two different places: – ASAP (link between student and UTSA) – International Student Gateway (link between student and SEVIS)Change of Major: A letter from your academic advisor is required with new major and your new graduation date (dd/mm/yyyy).Change of Level: An admission letter and financial documents are required. International Student Services MUST report these changes to the U.S. Government on your behalf.1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 35
  36. 36. Enrollment Requirements non F-1/J-1• Students who are not F-1 or J-1 and have the following visas can register for classes either full- time or part-time: H-4 L-2 E-2 J-2• F-2 Dependents can only enroll in English - language training for a limited period of time.1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 36
  37. 37. F-1/J-1: Enrollment Requirement F-1/J-1 visa students must maintain a full course of study during each FALL and SPRING semester.  12 hours for Undergraduates  9 hours for Graduates1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 37
  38. 38. F-1/J-1: Enrollment Requirement Enrollment during the summer semester is optional. If the summer semester is Summer your first or last semester, you must register for 6 credit hours.1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 38
  39. 39. F-1/J-1: Enrollment Requirement All courses must apply to your degree to be counted toward full time requirements.1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 39
  40. 40. F-1/J-1: Dropping Classes BEFORE dropping a course that will put you below the full time hours requirement, you MUST meet with an international student advisor to check if you are allowed to drop the course.1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 40
  41. 41. Reduced Course Load - Final Semester If you are in the final semester of your program and do not need to enroll full time, you must apply for a Reduced Course Load and get approval from International Student Services before you begin your final semester.1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 41
  42. 42. Academic DifficultyIf you are having problems with your class, you must seek advice from the course instructor, academic advisor and international student advisor.1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 42
  43. 43. Academic Probation and Dismissal• F-1/J-1• If you are ever placed on Academic Probation or become Academically Dismissed, you must immediately report to International Student Services to speak to an International Student Advisor.1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 43
  44. 44. Criminal Activity All students are required to obey federal, state and local laws. Conviction of a crime may have a serious impact on the international student’s visa status – including immediate deportation.1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 44
  45. 45. Pop Quiz Part 21/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 45
  46. 46. Question 1What is considered full-time enrollment for an F- 1/J-1 visa Undergraduate students?1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 46
  47. 47. Question 1 - AnswerUndergraduate students must maintain 12 credit hours each fall and spring semester.1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 47
  48. 48. Question 2What is considered full-time enrollment for an F- 1/J-1 visa Graduate students?1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 48
  49. 49. Question 2 - AnswerGraduate students must maintain 9 credit hours each fall and spring semester.1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 49
  50. 50. Question 3What if an F-1/J-1 visa student is doing poorly in a class and wants to drop it so it does not affect his GPA (grade point average) negatively - can he do it?1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 50
  51. 51. Question 3 - AnswerNo - if dropping the course puts his enrollment hours below full time. If F-1/J-1 visa students have any problems, they must come to International Student Services to discuss their options.1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 51
  52. 52. Question 4When international students change their local address, when and where do they need to report their new address?1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 52
  53. 53. Question 4 - AnswerWithin 10 days of such change,1) Complete Change of Address Form on International Student Services website; and2) Update ASAP.1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 53
  54. 54. Question 5What can an F-1/J-1 student do if they cannot complete their program by program end date listed on I-20/DS-2019?1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 54
  55. 55. Question 5 - AnswerAn F-1/J-1 student should request an extension of stay before the program end date listed on the I-20/DS-20191/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 55
  56. 56. Maintaining Visa Status• Part 3• Employment Rules and Regulations1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 56
  57. 57. Employment• Students on a visa should not assume that they are automatically eligible to work in the U.S.• Unauthorized employment is considered a serious violation. It is your responsibility to know the requirements and limitations.1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 57
  58. 58. F-1 On-Campus Employment F-1 students may engage in on-campus employment at UTSA if they: have properly maintained their F-1 visa status. are in good academic standing. are not academically dismissed. F-1 students do not have to get a formal authorization from International Student Services before beginning on-campus employment.1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 58
  59. 59. J-1 On-Campus Employment J-1 students may engage in on-campus employment at UTSA if they: properly maintain their J-1 status are in good academic standing, are not academically dismissed. have written authorization from the ISS before the employment begins. Authorization can be granted in periods of up to 12 months at a time.1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 59
  60. 60. F-1/J-1 On-Campus Employment Hours per Week • A maximum of 20 hours a week while school is in session. • Full-time (40 hours per week) during official school breaks only if you will be enrolling in the next semester. Your employment must end on your graduation date.1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 60
  61. 61. F-1/J-1 On-Campus Employer The employment must be on campus, related to student services and considered part of the university. Examples • Food Services ( Starbucks, Subway, etc.) • Housing • Recreation Center • Bookstore • Lab • Various UTSA departments1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 61
  62. 62. Social Security Card  When you have an offer of on-campus employment, you will need to apply for a Social Security Card. For information visit ISS website:  This card is required http://international.ut sa.edu/living-in-san- for employment in the antonio/social- security-number/ U.S.1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 62
  63. 63. F-1/J-1 Visa: Teaching Assistant  If you need to start your teaching assistantship Step 1: Register full-time soon, please bring an employment letter to ISS after registering full- time. Step 2: Bring a hiring letter from your  In order for you to be department to ISS. able to apply for SSN, your registration status Step 3: ISS updates needs to be updated in your registration SEVIS. status in SEVIS and issue a support letter.1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 63
  64. 64. F-1/J-1 Visa: Off-Campus Employment You are NOT allowed to work off-campus or to be self- employed without written employment authorization from ISS. Failure to comply with this regulation will result in immediate termination of your SEVIS record and you will be deported.1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 64
  65. 65. F-1 Off-Campus Employment Options• Curricular Practical Training (CPT) o allows F-1 students to complete a paid/unpaid internship needed for their degree program o authorized by International Student Services• Optional Practical Training (OPT) o allows F-1 students to gain experience in their field of study o authorized by the Department of Homeland Security1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 65
  66. 66. J-1 Off-Campus Employment Option• Academic Training o allows J-1 students to gain experience in their field of study o allows J-1 students to complete a paid/unpaid internship needed for their degree program o authorized by International Student Services1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 66
  67. 67. Other Visa Type Employment• The following dependent visas are not eligible for employment: – F-2 – H-4 – E-2 (child)1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 67
  68. 68. Other Visa Type Employment• The following dependent visas are eligible for employment only if they apply and are approved for employment authorization through U.S. Department of Homeland Security: – The spouse of an L-1 – The spouse of an E-2 – J-2 Dependants1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 68
  69. 69. Pop Quiz Part 31/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 69
  70. 70. Question 1Where and how many hours are F-1/J-1 students allowed to work?1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 70
  71. 71. Question 1 - AnswerF-1/J-1 students are allowed to work• only on campus• Maximum 20 hours a week while school is in session*J-1 students must get written authorization from International Student Services.1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 71
  72. 72. Question 2What happens if an F-1/J-1 visa student works off- campus without authorization?1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 72
  73. 73. Question 2 - AnswerIf F-1/J-1 visa students work off-campus WITHOUT proper authorization, their record will be terminated and they must leave the U.S. immediately.1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 73
  74. 74. Question 3An F-1/J-1 student has been offered an off-campus internship. The company wants him to work immediately. Can he begin employment?1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 74
  75. 75. Question 3 - AnswerNo, F-1/J-1 visa students cannot begin employment without prior authorization from International Student Services.1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 75
  76. 76. Maintaining Visa Status• Part 4• Health Insurance Requirements1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 76
  77. 77. Health Insurance Requirement By University of Texas System policy, all international students are required to have continuous health insurance coverage throughout the calendar year.1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 77
  78. 78. Student Health Insurance  The UTSA Student Health Insurance is Academic Health Plans.  You may review the insurance policy on their website: www.ahpcare.com  Health insurance for the Spring-Summer 2013 semesters is $775.00.1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 78
  79. 79. How Am I Charged for Insurance? The Health Insurance fee will be included into your student tuition bill after you register for classes. The Health Insurance charge will appear twice on your bill: Fall semester Spring (The summer semester charge is included in the spring semester charge.)1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 79
  80. 80. Alternate Health Insurance• If you already have your own insurance you may be eligible for a health insurance waiver.• Everyone must attend a mandatory Health Insurance session to learn about the student insurance and to submit waiver application.1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 80
  81. 81. Mandatory Sessions All international students must attend one of the following health insurance sessions: Wednesday, January 9th 2013 Thursday January 10th 2013 Friday January 11th 2013 Please see schedule for time and location.1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 81
  82. 82. J Visa: Health Insurance Requirement  All J-1 student and J-2 dependents must maintain medical, evacuation and repatriation insurance coverage listed on their Form DS-2019 .  The coverage must be during the entire period of their program participation listed on their Form DS- 2019.  Evidence of insurance coverage for J-1 student and dependent(s) must be submitted to ISS by January 11, 2013, before the Spring 2013 semester start date.1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 82
  83. 83. • Please remember that it is your responsibility to comply with F-1/J-1 rules and regulations. • If you have any questions, please contact us. • We are here to help you!• You can find more information about F-1/J-1 rules and regulations on our website at • http://international.utsa.edu1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 83
  84. 84. OIP Advising Hours International student advisors are available during the following hours: Monday, Tuesday & Wednesday 12:00 pm – 4:00 pm Thursday & Friday 9:00 am – 1:00 pm No appointment is necessary.Document drop-off/pick-up 9:00am – 4:00pm1/3/11 The University of Texas at San Antonio, One UTSA Circle, San Antonio, TX 78249 84

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