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International SOS Tutorial for UTSA Faculty and Staff only 03.28.2016

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A step-by-step tutorial for UTSA faculty and staff who do not use UTSA corporate travel partners. You must register your international travel with International SOS if you book your own travel plans.

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International SOS Tutorial for UTSA Faculty and Staff only 03.28.2016

  1. 1. International SOS Tutorial Education Abroad Services Office of International Programs
  2. 2. International SOS Requirement • International SOS is an emergency assistance program that is provided by the University of Texas System (UT) free of charge to all study abroad participants. Major features include: – Emergency evacuation and repatriation program; and – Emergency call centers worldwide • Study abroad participants will upload their information through the studyabroad.utsa.edu portal. You do not need to log into International SOS and upload your trip. It will be automatically uploaded from studyabroad.utsa.edu. • Faculty and staff who do not use UTSA’s corporate travel partners must register their trips in MyTrips through International SOS. This is a UT System requirement. • The following slides will lead you through the International SOS registration.
  3. 3. Accessing the International SOS Homepage • In the address bar of your web browser, type in the following address: https://www.internationalsos.com
  4. 4. Locate Membership ID Login on International SOS Card • The Membership ID Login is the 12 letter/digit code located under the University of Texas System (UT System).
  5. 5. Membership Login • Click on Member Log in to enter membership ID information into the International SOS Portal. Click Log In to proceed to UT System International SOS page.
  6. 6. My Trips • Once you have reached the UT System Home Page, click on MyTrips to enter flight itinerary, accommodations, and local transportation information.
  7. 7. User Login • You will be automatically directed to a Login page. If you are a registered user with International SOS, please enter in your login information and proceed to slide 9. • If this is your first time accessing International SOS, please click on New User? Register here.
  8. 8. User Registration • Complete all required fields and click submit. Jane F Doe jane.doe@utsa.edu Miss
  9. 9. Complete Profile • Fill out basic demographic information to complete your profile. Click “Update” to save information. Note: DO NOT fill out the job information, this is used for UT System Employees who travel for their positions. jane.doe@utsa.edu
  10. 10. Create New Trip • Click New Trip radio button at the bottom of the page jane.doe@utsa.edu Should an emergency occur abroad, International SOS will contact the individual listed below. Please make sure the information you provide is complete and accurate.
  11. 11. Trip Information • The Create New Trip button will lead to a page where you will need to enter in ALL of your transportation information (i.e. flight, train, local transportation) and accommodations during your trip. Click save Should an emergency occur abroad, International SOS will contact the individual listed below. Please make sure the information you provide is complete and accurate. Be sure to include departing and return flights, connecting flights, accommodations (including hotel stays), and local transportation arrangements (i.e. train, charter bus, etc.) you may have during the study abroad program. Type in the trip name of your choice.
  12. 12. Membership Services • International SOS provides additional services to you a member of the UT System. • Please be sure to check out the presentation at the bottom of the UT System International SOS Homepage.

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