Open Access Essential at The University of Queensland

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Open Access Essentials at The University of Queensland (UQ), by the Scholarly Publishing and Digitisation Service, UQ Library

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  • An OA discussion paper was presented to VC’s Committee by UL in late March 2013 VC’s Committee endorsed concept of OA and recommended policy be drafted for Research CommitteeDraft policy prepared and submitted to 9th April meeting of Research CommitteeWorking party established to report back to Research Committee June 2013Research Committee recommended a pilot to report on procedures – this was undertaken for three months July-Sept.Research Committee meeting mid-August 2013 approved draft policy & the proceduresOn the 30 September the Academic Board unanimously approved the policy and procedures for Open Access for UQ Research Outputs which is based on linking to a freely available version of a publication either available immediately or within 12 months of publication, or self -archiving of a post-print.
  • The policy was developed to joint custodians on this topic (ie. both DVC (Research) and University Librarian). Evidence is available from the Australian Open Access Support Group site http://aoasg.org.au/resources/comparison-of-arc-nhmrc-policies/
  • Stepping back …..In its finest form – full OA permits any user to read, download, copy, distribute, print, search or link to the FT of the articles, crawl them for indexing, pass them as data to software or use them for any other lawful purpose, without financial, legal or technical barriers…. This is taken from the Budapest OA Initiative.OA refers to the provision of unrestricted access via the Internet - The Budapest Open Access Initiative – February 14, 2002Bethesda Statement 2003Berlin Declaration 2003
  • While open access relies on the consent of copyright holders to share their work, making material open access will not deprive copyright holders of any rights. Copyright laws still applyCreative Commons
  • With acknowledgement going to the Australian Open Access Support Group http://aoasg.org.au/resources/benefits-of-open-access/ Some researchers may have access to resources behind a paywall (such as subscription access) though not know how to find themthere are disadvantages – we are seeing the wild west of publishing – as expressed in a recent Science paper A cancer drug discovered in a humble lichen, and ready for testing in patients, might sound too good to be true. That's because it is. But more than a hundred lower-tier scientific journals accepted a fake, error-ridden cancer study for publication in a spoof organized by Science magazine.The fake study points to a "Wild West" of pay-to-publish outlets feeding off lower tiers of the scientific enterprise by publishing studies without any appreciable scrutiny, say research ethics experts. (See "Who's Afraid of Peer Review?") Of 255 open-access journals that said they would review his study, 157 accepted the fake study for publication. "Acceptance was the norm, not the exception," he writes -- raises concerns for the peer review process (taken from http://news.nationalgeographic.com/news/2013/10/131003-bohannon-science-spoof-open-access-peer-review-cancer/ )
  • are the two most common routes to providing open access NHMRC / ARC – green definition Sherpa romeo &OAKList – searching australian journals such as Medical Journal of Australia – links to these are available from: http://www.library.uq.edu.au/open-access– colours can differ e.g. they refer to PLOS as Green --- so don’t be confused!
  • There is increasing support worldwide for making research outputs openly accessible, to maximize their impact and benefit to society. In the United States, building on the now-mature open access policy (2007) for the National Institutes of Health (NIH), the Obama administration in 2013 introduced a policy requiring open access for publications and data arising from research funded by all major United States research agencies. The European Commission has an open data and open access strategy. In the UK, the Wellcome Trust and Research Councils UK have implemented similar requirements for research publications arising from research that they fund. In Australia, this trend is evidenced by the recent open-access policies, discussed earlier, implemented by two key research funding bodies, the ARC and NHMRC. More than 175 universities throughout the world have adopted open access policies. The latest adopter is The University of Queensland’s major co-publisher and the largest public research university in the world, the University of California. At a time when institutions, such as UQ, are invited to join exclusive consortium such as edX, there is a requirement for the best open access content to form the basis of learning materials for uptake by millions of people worldwide undertaking tertiary studies. “Evidence has unequivocally demonstrated that to have real effect policies must be mandatory, whether institutional or funder policies. Mandatory policies at institutions succeed in accumulating content in their repositories, averaging 60% of total output after a couple of years of the policy being in place. Evidence shows that researchers are quite happy to be mandated to act in this way” Further to this, unlocking scholarly content from open access benefits researchers, educational institutions, businesses, research funders and the public by speeding up the rate of research, discovery and development. A Naturenews article recently reported that more research is presently available than previously thought, based on findings that there is a 50% chance of finding and downloading research published in 2011 for free on the Internet. http://www.whitehouse.gov/sites/default/files/microsites/ostp/ostp_public_access_memo_2013.pdfSwan A. Policy guidelines for the development and promotion of open access. France: UNESCO; 2012. Available from: http://bit.ly/LXaiKK.Taken from the Preamble to the UQ OA for UQ Research Outputsembed . full size . source . license: Creative Commons (public domain) old style world globe -- maps globes technology world old globe style http://www.photoree.com/photos/permalink/9479139-Adrian%20van%20Leen
  • The NHMRC policy came into effect 1 July 2012, with requirement for the first articles to be made publicly available from 1 July 2013 – regardless of the grant that supported the researchThe ARC – first publications will start to appear after Jan 2014.UQ OA policy for Research Outputs mirrors the ARC & NHMRC policies
  • Both policies: all metadata must be deposited in IR with a link to OA version as soon as possible after acceptancePrefer the deposit of Accepted or Published version into an IRPermit the deposit into a subject repository (linking to the IR)Permit publication in an OA journal (linking to the IR)They both state that if a publisher doesn’t allow OA, the researcher must say so in the Final Report.
  • By delving into conditions this can sometimes be avoidedThough payment for publishing may be possible for most ARC schemes publication and dissemination of project outputs and outreach activity costs may be supported at up to two (2) per cent of total non-salary ARC funding awarded to the Project. This excludes fees for patent application and holding. The cap does not apply to the ARC Centres of Excellence scheme. NHMRC rules state: ‘Publication costs cannot be requested on an application but may be listed as a legitimate cost against DRCs as part of the financial acquittal process.’
  • Based on Sherpa/RoMEO statistics – for post-print or publishers PDF
  • Regarding no. 3:If the journal never allows the article to be made available, this information must be provided at the time of Final Report submission. Institutions may wish to use a publicly available 'holding note' to explain that copyright/licensing restrictions prevent inclusion of a particular article on the repository until a specific date.
  • Neither ARC or NHMRC has agreements with Wiley & Elsevier (as of March 2013), this poses compliance challenges
  • I just thought I would show you two addendum examples which can be used when publishers don’t permit self-archiving:The first one is the general UQ addendumThe second can be used if the work was NHMRC fundedBoth addendums can be found on the libraries open access webpage
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  • Depositing open access – live demo My ResearchPossibly My ResearchAdd Missing PublicationSherpa/Romeo linkShow Upload sectionFile selection – filenamingTypes – explain versions and HERDC evidenceOA release date
  • Helen – please can you include this slide towards or at the close of the talk
  • Activities, costs and funding flows in the scholarlycommunications system in the UK(from the RIN study –the key results of our modelling are that:􀂃 The subscriptions paid by academic libraries globally would fall by £2.91bn. But thesesavings would be offset by an increase of £2.92bn in the charges that the academic andresearch institutions of which they are a part (or their funders) would have to meet inauthor-side publication fees.􀂃 The costs and benefits would be unevenly distributed across institutions: research-intensiveinstitutions would tend to pay more in publication fees than they currently do for librarysubscriptions, while institutions where research constitutes a lower proportion of activityand expenditure would tend to see reductions in overall expenditure.􀂃 In the UK, libraries in the HE sector as a whole would benefit by c£128m. But the UK’scontribution to publication fees would amount to c£213m. The UK’s share of funding to meetthe costs of publication, distribution and access would rise from 5.2% to 7.0%.􀂃 The main beneficiaries would be other institutions that currently purchase journalsubscriptions, but are not major producers of research outputs.
  • Open Access Essential at The University of Queensland

    1. 1. Welcome Open Access Essentials 23 October 2013 Presented by Lisa Kruesi, Associate Director Andrew Heath, Manager UQ eSpace Helen Connick, Manager Research Data Collections
    2. 2. The Session • • • • • • • Background ARC & NHMRC Open Access Policies Scholarly Publishing Landscape Open Access Service UQ eSpace Developments Roles, Responsibilities Data Management 2
    3. 3. In 2013 OA Discussion Paper VC’s Committee Draft Policy & Procedures UQ Research Committee UQ Academic Board 3 Complete the circle UQ Senate October 24
    4. 4. Open Access for UQ Research Outputs Policy • Facilitate UQ compliance with the increasingly common open-access policies of research funding bodies, in particular the ARC and NHMRC • Provide greater exposure and access to the (and potentially increase the impact of) the research output of UQ, and • Position UQ to take a leadership role on open access within the Go8 • PPL at 4.20.08 (Section 4.20 Research & Research Training) 4
    5. 5. Open Access Definition Free availability on the public internet, permitting any users to read, download, copy, distribute, print, search, or link to the full texts of these articles, crawl them for indexing, pass them as data to software, or use them for any other lawful purpose 1. Budapest Open Access Initiative, 2002 2. SPARC Open Access Newsletter, issue #77, Sept 2, 2004
    6. 6. Author’s rights 6
    7. 7. 7
    8. 8. Exposure Of all the papers published in the top scientific journals (i.e. those listed in the top citation index ISI Web of Knowledge) 7279 science and social science journals from 2002 through 2006 – only 40.6 percent were cited at least once in the five years following publication. Jacso P. Five-year impact factor data in the Journal Citation Reports. Online Information Review 2009;33(3):603-14. 8
    9. 9. Two ways to provide open access: Gold and Green Gold: Authors publish in OA journals that provide free, immediate access at the time of publication to the articles via publisher web sites. Often, but not always, they may carry author fees, known as Article Processing Charges to be paid to the publisher to make articles Open Access. All Public Library of Science (PLOS) journals use this model Green: Authors publish in a journal, and then make their version of the article, after peer review, with revisions having been made or the publisher’s peer reviewed final draft version freely accessible online by self - archiving or depositing the article in a repository (either institutional repository such as UQ eSpace or disciplinary) upon acceptance for publication 9
    10. 10. Landscape Creative Commons http://www.photoree.com/ph otos/permalink/9479139Adrian%20van%20Leen 10
    11. 11. 11
    12. 12. ARC and NHMRC • NHMRC Open Access policy came into effect from 1 July 2012 http://www.nhmrc.gov.au/grants/policy/dissemination-research-findings • ARC Open Access policy came into effect from 1 January 2013. http://www.arc.gov.au/applicants/open_access.htm – Both state they: require any publications arising from ARC/NHMRC supported research project to be deposited into an open access institutional repository within a twelve month period from the date of publication unless bound by current legal or contractual obligations 12
    13. 13. Both policies Prefer the Deposit of the Accepted or Published Version, also Permit Linking UQ eSpace ASAP after acceptance 13
    14. 14. Both policies • No restriction on where researchers choose to publish • Requiring deposit at acceptance time catches researcher when they are likely to have a copy of the manuscript for deposit • Allow links to in disciplinary repositories e.g. arXiv.org, PMC • Mature development of Australian repositories – going green 14
    15. 15. Coverage • ARC is all publication outputs including books • is journal articles only 15
    16. 16. Double Dipping Where the article publication costs for the same article are covered twice, once through a subscription charge and once through an APC, the publisher is said to be “double dipping1” It may be possible to avoid paying APC by publishing in a journal that allows green selfarchiving of the post-print or publisher’s version or linking to the version 1. The UK House of Commons' Business, Innovation and Skills (BIS) Committee, "Open Access: Achieving a Functional Market“ Sept 2013 http://www.publications.parliament.uk/pa/cm201314/cmselect/cmbis/99/9902.htm 16
    17. 17. Green Open Access • Sixty per cent of journals allow authors to self-archive their peer reviewed work and make it freely available on publication http://romeo.jiscinvolve.org/wp/2011/11/24/60-of-journals-allow-immediate-archiving-of-peer-reviewedarticles-but-it-gets-much-much-better/ 17
    18. 18. Going Green – avoiding double dipping 1. When selecting where to publish have a look at the going green pie graphs, available: <these will be posted to the OA website> 2. The amount of green indicates the publisher will allow the accepted version to be posted in UQ eSpace after a 12 month embargo 3. Even if you see blue – you don’t need to pay – as we will tag the UQ eSpace record with “doesn’t comply” 18
    19. 19. Wiley Publishing 28 (2%) 43 (3%) 1240 (95%) Taylor & Francis OnlineOpen: a hybrid open access option Wiley Open Access: a program of fully open access journals. 790 (44%) 981 (55%) Archive -titles available within 12 months Elsevier Gold - immediate access if APC paid 16 (1%) Hybrid - Open Select Option : pay APC or wait 12 months Gold immediate access via APC Hybrid - Open Select Option : pay APC or wait 18 months Nature Publishing Group 62 (3%) 943 (49%) 936 (48%) Journal Specific Embargo Periods formal inst. Agreement - 12 months or less Journal Specific Embargo Periods formal inst. Agreement - 18-48 months Hybrid Journals - freely available within 6 months 17 (17% 47 (73% Gold Immediately available subject to publication fee
    20. 20. Sage Publishing Springer Publishing 17 (2%) 150 (8%) Hybrid: Sage Choice - pay APC or wait 12 months 700 (98%) Gold immediately availablilty via APC Cambridge Uni Press 5 (3%) 152 (97%) Gold immediatley available on payment of APC Hybrid Springer Open Choice payment of ACP or self archive after 12 months 1781 (92%) Oxford Uni Press 15 (6%) Gold accessable immediately upon payment of APC Hybrid Cambridge Open: payment of APC or wait 12 months Hybrid - Oxford Open: pay APC or wait the 12- 24 month embargo 255 (94%) Gold - immediate access upon APC payment
    21. 21. Addendum • General UQ Addendum 'The Author has the right to publicly archive their revised, peerreviewed personal version of their paper on their institutional website and their personal website, provided in all cases a link to the journal article on the Publisher website is included.' • NHMRC Addendum 'The Author has the right to publicly archive their version of the article (Word document) after peer-review, with revisions having been made, on their institutional website and their personal website, provided in all cases a link to the journal article on the Publisher website is included.‘ Available from: • https://www.library.uq.edu.au/open-access 21
    22. 22. Helpful links • UQ Library Open Access Website (includes membership details for discounts) • NHMRC Open Access Policy: FAQ for Authors and Repository Managers • Australian Open Access Support Group • UQ Library eScholarship Blog • Six Open Access Myths 22
    23. 23. Don’t forget 23
    24. 24. UQ eSpace
    25. 25. Illusion of Open • To check the open access status of a journal it maybe necessary to login via the UQ visitor wireless Network • This will allow you to test access to any of the UQ licensed content from on campus - but from a non-UQ IP address. • For example, if you want to test that a resource is really open access, but are not sure if you are really gaining access via a UQ institutional subscription. • Details: https://www.its.uq.edu.au//helpdesk/connecting-andusing-uq-visitor-wireless?pid=1395 25
    26. 26. What’s in eSpace? Document type Journal Article Conference Papers Book Chapters Theses * Images Books Total records 94965 OA records 4245 36486 10127 9681 5515 5343 2608 431 550 5515 575 * 7484 theses - UQ staff and students only Other documents types include: Research Reports, Preprints, Working Papers, Creative Works, Designs, Audio and Videos (Data as of end 2012)
    27. 27. Some benefits… • Discoverability - UQ eSpace is harvested by major search engines and discovery tools • Page views and Download statistics recorded • Access Scopus and WoS citation counts and Altmetrics • Supported and ongoing archival access to UQ research publications and full text OA copies
    28. 28. 28
    29. 29. 29
    30. 30. Task Modify eSpace to facilitate easy deposit of files Task responsibility UQ Library Comments In process 2 Determine if article is open access, available after embargo, available on a trusted repository (such as Pub Med Central) or post print required UQ Library UQ Library staff to check Sherpa Romeo and other sources 3 Link to article, or download and attach PDF, or attach post print and edit ‘OA compliance’ field in eSpace record UQ Library Details of compliance will be available in Business Objects so schools can use this to check compliance 4 Contact publisher to seek permission for post print to be archived on eSpace UQ Library Essential for UQ to have an Open Access Policy in order to establish Agreements with some publishers to avoid setting arrangements for each publication 5 6 Request post print if required Attach post print to eSpace record and edit ‘OA compliance’ field in eSpace record UQ Library UQ Library 7 edit ‘OA compliance’ field in eSpace record if publisher is unwilling to give permission UQ Library 8 9 Maintain relevant statistics Create and maintain record of publisher agreements UQ Library UQ Library 1 UQ Open Access Service – Tasks and Responsibilities 30 Details of compliance will be available in Business Objects so schools can use this to check compliance Details of compliance will be available in Business Objects so schools can use this to check compliance
    31. 31. Open Access Compliance • For records from 1st July 2013 • eSpace data staff will update as required • Will be the basis of Business Objects reports in the future to assist in compliance 31
    32. 32. Definitions • Open Access – Publisher DOI = a DOI (Digital Object Identifier) to the publisher’s web site page for the article e.g. eSpace record | DOI • Open Access – Publisher PDF = the final publisher version of an article (e.g. journal version with final pagination and formatting) • Open Access - Post Print = It is the author’s accepted version of the article (Word document) after peer-review, with revisions having been made (ARC/NHMRC definition) 32
    33. 33. Open Access Research Data Open Data is the idea that certain data should be freely available to everyone to use and republish as they wish, without restrictions from copyright, patents or other mechanisms of control. The concept of open access to scientific data was institutionally established with the formation of the World Data Centre system in 1957-1958. World Data Centres were established by the International Council for Science to minimize the risk of data loss and to maximize data accessibility. While the open-science-data movement long predates the Internet, the availability of fast, ubiquitous networking has significantly changed the context, since publishing and obtaining data has become much less expensive and time-consuming. "Open Data." Wikipedia: The Free Encyclopedia. Wikimedia Foundation, Inc. 18 June 2012. Web 28 August 2012. available: http://en.wikipedia.org/wiki/Open_data
    34. 34. The Denton Declaration, An Open Data Manifesto Open access to research data is critical for advancing science, scholarship, and society. Research data, when repurposed, has an accretive value. Publicly funded research should be publicly available for public good. Transparency in research is essential to sustain the public trust. The validation of research data by the peer community is an essential function of the responsible conduct of research. Managing research data is the responsibility of a broad community of stakeholders including researchers, funders, institutions, libraries, archivists, and the public. The Denton Declaration, An Open Data Manifesto, The University of North Texas. Web 23 Oct 2012. available http://openaccess.unt.edu/denton_declaration
    35. 35. ARC and NHMRC …Research data should be made available for use by other researchers unless this is prevented by ethical, privacy or confidentiality matters
    36. 36. “There is evidence that studies that make their data available do indeed receive more citations than similar studies that do not.” Piwowar H. and Vision T.J 2013 "Data reuse and the open data citation advantage“ https://peerj.com/preprints/1.pdf 9% - 30% increase In citations Wed 2 October, The Australian: http://www.theaustralian.com.au/highereducation/publish-freely-for-greater-coverage/story-e6frgcjx-1226731041934
    37. 37. Open Data - The Future © ANDS 2011
    38. 38. eSpace: Research Data Collections Researchers can now add data sets and data collections to UQ eSpace via a dedicated form Once a record is submitted, researchers can edit their records and re-submit for approval multiple times, via their My Research Data list Researchers can see a list of their own data set or data collection records, linked to their author ID on their My Research Data page Researchers can edit each record and re-submit for approval via ‘Edit’ icon
    39. 39. Future developments • Documentation and guidance documents • UPO update sessions • eSpace system developments – Information about OA journals integrated 41
    40. 40. Need help? • openaccess@library.uq.edu.au • espace@library.uq.edu.au • Lisa Kruesi, Andrew Heath & Helen Connick

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