DART timing and change management

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  • Training:Training will include job aids, classroom training, and online materialsIn Progress:Set-up of My LINC system to house materials, track completions & integrate with access request systemDevNet page as a launch page for training resources (one stop shopping)Developing materials to support testing. Training job aids will be tested as part of system testing.Unit Liaison Program:In Progress:Held kick-off meeting & working with units to identify supplemental systems. Updates shared with Financials Unit LiaisonsUpcoming:Late spring/early summer will ask to identify rough numbers of individuals that will require system roles to assist with training planning.Key to help assure & assess unit readinessCommunicationsIntegration with Information ExcellenceIn Progress:Newsletters sent to project community & links to “In the Know”Talking points created for project team members (e.g., Prioritization)System demonstrations shared with community (Feb/March 2010, Dev Council Fall 2010) will continueUpcoming:Activities will ramp up as “Go Live” gets closerFIN & Development integration efforts/activities being planned to increase awareness across communities
  • Training:Training will include job aids, classroom training, and online materialsIn Progress:Set-up of My LINC system to house materials, track completions & integrate with access request systemDevNet page as a launch page for training resources (one stop shopping)Developing materials to support testing. Training job aids will be tested as part of system testing.Unit Liaison Program:In Progress:Held kick-off meeting & working with units to identify supplemental systems. Updates shared with Financials Unit LiaisonsUpcoming:Late spring/early summer will ask to identify rough numbers of individuals that will require system roles to assist with training planning.Key to help assure & assess unit readinessCommunicationsIntegration with Information ExcellenceIn Progress:Newsletters sent to project community & links to “In the Know”Talking points created for project team members (e.g., Prioritization)System demonstrations shared with community (Feb/March 2010, Dev Council Fall 2010) will continueUpcoming:Activities will ramp up as “Go Live” gets closerFIN & Development integration efforts/activities being planned to increase awareness across communities
  • Training:Training will include job aids, classroom training, and online materialsIn Progress:Set-up of My LINC system to house materials, track completions & integrate with access request systemDevNet page as a launch page for training resources (one stop shopping)Developing materials to support testing. Training job aids will be tested as part of system testing.Unit Liaison Program:In Progress:Held kick-off meeting & working with units to identify supplemental systems. Updates shared with Financials Unit LiaisonsUpcoming:Late spring/early summer will ask to identify rough numbers of individuals that will require system roles to assist with training planning.Key to help assure & assess unit readinessCommunicationsIntegration with Information ExcellenceIn Progress:Newsletters sent to project community & links to “In the Know”Talking points created for project team members (e.g., Prioritization)System demonstrations shared with community (Feb/March 2010, Dev Council Fall 2010) will continueUpcoming:Activities will ramp up as “Go Live” gets closerFIN & Development integration efforts/activities being planned to increase awareness across communities
  • Training:Training will include job aids, classroom training, and online materialsIn Progress:Set-up of My LINC system to house materials, track completions & integrate with access request systemDevNet page as a launch page for training resources (one stop shopping)Developing materials to support testing. Training job aids will be tested as part of system testing.Unit Liaison Program:In Progress:Held kick-off meeting & working with units to identify supplemental systems. Updates shared with Financials Unit LiaisonsUpcoming:Late spring/early summer will ask to identify rough numbers of individuals that will require system roles to assist with training planning.Key to help assure & assess unit readinessCommunicationsIntegration with Information ExcellenceIn Progress:Newsletters sent to project community & links to “In the Know”Talking points created for project team members (e.g., Prioritization)System demonstrations shared with community (Feb/March 2010, Dev Council Fall 2010) will continueUpcoming:Activities will ramp up as “Go Live” gets closerFIN & Development integration efforts/activities being planned to increase awareness across communities
  • Training:Training will include job aids, classroom training, and online materialsIn Progress:Set-up of My LINC system to house materials, track completions & integrate with access request systemDevNet page as a launch page for training resources (one stop shopping)Developing materials to support testing. Training job aids will be tested as part of system testing.Unit Liaison Program:In Progress:Held kick-off meeting & working with units to identify supplemental systems. Updates shared with Financials Unit LiaisonsUpcoming:Late spring/early summer will ask to identify rough numbers of individuals that will require system roles to assist with training planning.Key to help assure & assess unit readinessCommunicationsIntegration with Information ExcellenceIn Progress:Newsletters sent to project community & links to “In the Know”Talking points created for project team members (e.g., Prioritization)System demonstrations shared with community (Feb/March 2010, Dev Council Fall 2010) will continueUpcoming:Activities will ramp up as “Go Live” gets closerFIN & Development integration efforts/activities being planned to increase awareness across communities
  • Training:Training will include job aids, classroom training, and online materialsIn Progress:Set-up of My LINC system to house materials, track completions & integrate with access request systemDevNet page as a launch page for training resources (one stop shopping)Developing materials to support testing. Training job aids will be tested as part of system testing.Unit Liaison Program:In Progress:Held kick-off meeting & working with units to identify supplemental systems. Updates shared with Financials Unit LiaisonsUpcoming:Late spring/early summer will ask to identify rough numbers of individuals that will require system roles to assist with training planning.Key to help assure & assess unit readinessCommunicationsIntegration with Information ExcellenceIn Progress:Newsletters sent to project community & links to “In the Know”Talking points created for project team members (e.g., Prioritization)System demonstrations shared with community (Feb/March 2010, Dev Council Fall 2010) will continueUpcoming:Activities will ramp up as “Go Live” gets closerFIN & Development integration efforts/activities being planned to increase awareness across communities
  • Training:Training will include job aids, classroom training, and online materialsIn Progress:Set-up of My LINC system to house materials, track completions & integrate with access request systemDevNet page as a launch page for training resources (one stop shopping)Developing materials to support testing. Training job aids will be tested as part of system testing.Unit Liaison Program:In Progress:Held kick-off meeting & working with units to identify supplemental systems. Updates shared with Financials Unit LiaisonsUpcoming:Late spring/early summer will ask to identify rough numbers of individuals that will require system roles to assist with training planning.Key to help assure & assess unit readinessCommunicationsIntegration with Information ExcellenceIn Progress:Newsletters sent to project community & links to “In the Know”Talking points created for project team members (e.g., Prioritization)System demonstrations shared with community (Feb/March 2010, Dev Council Fall 2010) will continueUpcoming:Activities will ramp up as “Go Live” gets closerFIN & Development integration efforts/activities being planned to increase awareness across communities
  • DART timing and change management

    1. 1. DART SYSTEM IN PRODUCTION<br />PREPARATION<br />Now through 2013: On-Ramp to DART<br />2012<br />2011<br />2013<br />PREPAREDNESS<br /> Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4<br />
    2. 2. DART SYSTEM IN PRODUCTION<br />PREPARATION<br />Now through 2013: On-Ramp to DART<br />2012<br />2011<br />2013<br />PREPAREDNESS<br /> Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4<br />This is a high level view of our timeline, by calendar year.<br />
    3. 3. DART SYSTEM IN PRODUCTION<br />PREPARATION<br />Now through 2013: On-Ramp to DART<br />2012<br />2011<br />2013<br />PREPAREDNESS<br /> Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4<br />DART Goes Live<br />Delivery of DART features<br />by Blackbaud <br />Testing, training and unit readiness are the focus before Go Live in Spring 2012.<br />
    4. 4. DART SYSTEM IN PRODUCTION<br />PREPARATION<br />Now through 2013: On-Ramp to DART<br />2012<br />2011<br />2013<br />PREPAREDNESS<br /> Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4<br />DART Goes Live<br />End User Training & Unit Readiness<br />Delivery of DART features<br />by Blackbaud <br />Comprehensive Testing<br />Testing, training and unit readiness are the focus before Go Live in Spring 2012.<br />
    5. 5. DART Change Management Update<br />PRODUCTION<br />PREPARATION<br />2012<br />2011<br />PREPAREDNESS<br />Q3<br />Q1<br />Q2<br />Q4<br />Q2<br />Q1<br />Q3<br />DART Goes Live<br />This is a high level view of our preparation activities <br />leading up to Go Live.<br />Comprehensive Testing<br />Production use of the system<br />
    6. 6. DART Change Management Update<br />PRODUCTION<br />PREPARATION<br />2012<br />2011<br />PREPAREDNESS<br />Q3<br />Q1<br />Q2<br />Q4<br />Q2<br />Q1<br />Q3<br />DART Goes Live<br />The project team will prepare and test training materials.<br />Create Training Materials & Systems (E.g., Job Aids, Online Help)<br />Pilot Training<br />Ongoing Training<br />Comprehensive Testing<br />Production use of the system<br />End User Training<br />
    7. 7. DART Change Management Update<br />PRODUCTION<br />PREPARATION<br />2012<br />2011<br />PREPAREDNESS<br />Q3<br />Q1<br />Q2<br />Q4<br />Q2<br />Q1<br />Q3<br />DART Goes Live<br />The project team will prepare and test training materials.<br />Community members will receive training relevant to their job responsibilities before Go Live.<br />Create Training Materials & Systems (E.g., Job Aids, Online Help)<br />Pilot Training<br />Ongoing Training<br />Comprehensive Testing<br />Production use of the system<br />End User Training<br />
    8. 8. DART Change Management Update<br />PRODUCTION<br />PREPARATION<br />2012<br />2011<br />PREPAREDNESS<br />Q3<br />Q1<br />Q2<br />Q4<br />Q2<br />Q1<br />Q3<br />Unit Liaisons will help prepare each unit for the transition.<br />DART Goes Live<br />Comprehensive Testing<br />Production use of the system<br />
    9. 9. DART Change Management Update<br />PRODUCTION<br />PREPARATION<br />2012<br />2011<br />PREPAREDNESS<br />Q3<br />Q1<br />Q2<br />Q4<br />Q2<br />Q1<br />Q3<br />Unit Liaisons will help prepare each unit for the transition.<br />DART Goes Live<br />Unit Readiness<br />UL Kick-off<br />Unit Liaison Meetings & Work (Identify System inputs/impacts, Who Needs Training & Access, Communicate/Share)<br />Stabilization<br />Comprehensive Testing<br />Production use of the system<br />ULs attend meetings, complete preparation activities, and provide information on training, access, and other project news.<br />
    10. 10. DART Change Management Update<br />PRODUCTION<br />PREPARATION<br />2012<br />2011<br />PREPAREDNESS<br />Q3<br />Q1<br />Q2<br />Q4<br />Q2<br />Q1<br />Q3<br />DART Goes Live<br />Communications, demos, and presentations will continue.<br />Comprehensive Testing<br />Production use of the system<br />Communicate Project Updates (Newsletters, Talking Points, Demos, Meetings, Dev Council)<br />Stabilization<br />Prepare for Go Live<br />
    11. 11. DART Change Management Update<br />PRODUCTION<br />PREPARATION<br />2012<br />2011<br />PREPAREDNESS<br />Q3<br />Q1<br />Q2<br />Q4<br />Q2<br />Q1<br />Q3<br />DART Goes Live<br />Unit Readiness<br />UL Kick-off<br />Unit Liaison Meetings & Work (Identify System inputs/impacts, Who Needs Training & Access, Communicate/Share)<br />Stabilization<br />Create Training Materials & Systems (E.g., Job Aids, Online Help)<br />Pilot Training<br />Ongoing Training<br />Comprehensive Testing<br />Production use of the system<br />End User Training<br />Communicate Project Updates (Newsletters, Talking Points, Demos, Meetings, Dev Council)<br />Stabilization<br />Prepare for Go Live<br />
    12. 12. DART SYSTEM IN PRODUCTION<br />PREPARATION<br />PREPAREDNESS<br />Now through 2013: On-Ramp to DART<br />2012<br />2011<br />2013<br /> Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4<br />DART Goes Live<br />Stabilization Period<br />End User Training & Unit Readiness<br />Delivery of DART features<br />by Blackbaud <br />Comprehensive Testing<br />Production use of the system<br />After Go Live, everyone will use DART.<br />

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