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ULCC RDM Solution - Compliance doesn't have to be complicated

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Slides from our ULCC RDM Solution Webinar - Compliance doesn't have to be complicated!

In direct response to questions raised following from the recent UCISA CISG Research Systems event, a number of on-going conversations as well as recent meetings with a number of institutions we have decided to put together this lunchtime webinar to answer frequently asked questions about our RDM solution based on EPrints/Arkivum.

The webinar covered the following topics:

* Practical examples on how ULCC's 30+ customers use the open source flexibility of EPrints to meet institution-specific needs

* The varying approaches taken to manage publications, thesis and data repositories through EPrints

* The levels of functional and design customisation available to customers

* Open forum to discuss pre-submitted questions as well as live interaction during the webinar

Published in: Education
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ULCC RDM Solution - Compliance doesn't have to be complicated

  1. 1. ULCC RDM SOLUTION COMPLIANCE DOESN’T HAVETO BE COMPLICATED
  2. 2. WHO WE ARE Frank Steiner, Marketing Manager StephanieTaylor, Senior Digital Preservation Consultant Rory McNicholl, Senior Digital Repository Specialist
  3. 3. AGENDA ULCC BACKGROUND SOME KEY MILESTONES THE FUNDING GUIDELINES OUR RDM SOLUTION FAQs & LIVE DEMO Q&A
  4. 4. 1966: FLOWERS REPORT “Assess the probable computer needs, during the next five years, of users in Universities and civil research establishments receiving support fromGovernment funds.”
  5. 5. 1980s
  6. 6. ULCC - KEY MILESTONE 1968 Founded as result of Flowers report 1970s Becomes a national computer centre 1980s Start using first Cray 1S 2000s Construction of 700 sqm data centre 2005 Starts providing services around Open Source VLE, Moodle 2012 DPTP team win DPC award for 2013 Partnership with Custodian DC 2014 Partnership with Arkivum to offer complete RDM solutions 2011 We reach 1 million Moodle users 2007 First Hosted Repository -We take the Linnean Collection online
  7. 7. THE FUNDING GUIDELINES
  8. 8. RCUK, EPSRC & HEFCE IMPACT DISCOVERABILITY OPEN ACCESS LONGTERM PRESERVATION/ACCESS
  9. 9. RESEARCH DATA MANAGEMENT SOLUTION How ULCC uses EPrints & Arkivum to help institutions to meet funding requirements
  10. 10. EPRINTS + ARKIVUM • Research Data • Metadata Outputs • Research Data • Thesis • Publications EPrints • Copy 1 • Copy 2 • Copy 3 (Escrow) Arkivum 100 EPrintsArkivumWorkflow -Video
  11. 11. THE EPRINTS CORE EPrints (Southampton) ULCC EPrints Core CustomerA RDM Publications Theses Customer B Publications CustomerC RDM
  12. 12. PUBLICATIONS VS RDM Publications (OA compliance) A series of plugins for ULCC core, ensure EPrints helps to meet OA requirements  oa_compliance  openAccess  rioxx2  datesdatesdates  reviewed_queue  ref2014 RDM A different set of plugins for ULCC core, will mean EPrints becomes part of a compliant RDMS • recollect • DataciteDoi • arkivum • Collections • More?
  13. 13. FREQUENTLY ASKED QUESTIONS
  14. 14. HOW CAN WE ENSURE WE HAVE APPROPRIATELY STRUCTURED METADATA? Cath Dishman, LiverpoolJohn Moores University
  15. 15. SCHEMA,WORKFLOWS &YOU  Use 5 mandatory Data Cite properties as starting point  Assess institutional & departmental needs  Be consistent in applying your agreed metadata profile Examples Datacite schema, mandatory properties Recollect workflow Data compass (LSHTM), UEL, Reading
  16. 16. HOW CAN WE MAKE SURE METADATA IS ONLY ENTERED ONCE - NO DUPLICATION OF EFFORT? Rachel Proudfoot, University of Leeds
  17. 17. POSSIBLE SYSTEM INTEGRATIONS EPrints CRIS In-house system ORCID META DATA META DATA META DATA Examples LSHTM St George’s
  18. 18. POSSIBLE SYSTEM INTEGRATIONS EPrints META DATA Researcher / Faculty pages ETHOS OPENAIRE
  19. 19. AIMING AT A SINGLE USER INTERFACE / SOLUTION FOR ALL SYSTEMS Mary Pickstone, MMU Robert Clark, City University
  20. 20. TIME FOR A POLL
  21. 21. HOW WILL YOUR SUPPORT TEAMS RESPOND TO CALLS RAISED DURING THE UK BUSINESS DAY / WEEK? Ruth Jenkins, MMU
  22. 22. SERVICE NOW & ITIL CALL Service Desk EMAIL Service Desk Self-Service Customer Portal
  23. 23. DOES YOUR SOLUTION ENABLE CUSTOMERS TO IMPORT / ADD NON-JOURNAL ARTICLE OUTPUTS TO ITS IR, E.G. CUSTOM WORKING PAPER SERIES; RESEARCH DATASETS ETC.? EXAMPLES LSHTM SHEFFIELD HALLAM UNIVERSITY
  24. 24. HOW TO FUND A TECHNICAL SOLUTION Robert Clark, City University
  25. 25. ULCC RDM PRICING - EXAMPLE Item Amount Charge Total Audit 1 £874.66 £874.66 Migration 2 £874.66 £1,749.32 Arkivum set-up 1 £500.00 £500.00 Total one-off charges £3,123.98 RT subscription 1 £6,265.60 £6,265.60 RT hosted service 1 £1,285.07 £1,285.07 Arkivum subscription 1 £600.00 £600.00 Arkivum storage (TB) 1 £600.00 £600.00 Annual charges £8,750.67 Total first year charges £11,874.65
  26. 26. Q&A CONTACT US EMAIL: ENQUIRIES@ULCC.AC.UK TWITTER: @ULCC

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