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@ulcc www.ulcc.ac.uk
Welcome
Chairs
@ulcc www.ulcc.ac.uk
Feedback
Dave Kenworthy
@ulcc www.ulcc.ac.uk
@ulcc www.ulcc.ac.uk
el.blogs.ulcc.ac.uk
@ulcc www.ulcc.ac.uk
@ulcc www.ulcc.ac.uk
Reporting Workshop Feedback
Richard Havinga
@ulcc www.ulcc.ac.uk
Why a Workshop?
• Small group of customers to have real value input.
• Prioritise requirements on wha...
@ulcc www.ulcc.ac.uk
Key Findings (1)
• Moodle reporting is too basic.
• Availability under menus.
• Customised grouping.
...
@ulcc www.ulcc.ac.uk
Key Findings (2)
• Report Categories and Descriptors.
• Role based permissions system.
• Empowered to...
@ulcc www.ulcc.ac.uk
Reports for Students
• Grade & feedback overview across courses & modules.
• Student resource and act...
@ulcc www.ulcc.ac.uk
Reports for Lecturers
• All reports for students they teach but at different levels.
• Submission dat...
@ulcc www.ulcc.ac.uk
Reports for Middle Managers
• Option to access Lecturer & Student Reports.
• Department Course Access...
@ulcc www.ulcc.ac.uk
Reports for Senior Managers
• Option to access Middle Manager Reports.
• Comparison of Departments fo...
@ulcc www.ulcc.ac.uk
Next Steps
• ULCC to review outcomes further and feed the priorities into
backlog.
• Communicate back...
@ulcc www.ulcc.ac.uk
Coursework Activity
Richard Havinga
@ulcc www.ulcc.ac.uk
What is Coursework?
• Activity Type in Moodle
• Facilitates Double and Blind Marking
• Integrates wit...
@ulcc www.ulcc.ac.uk
Why Coursework?
• ULCC been working on the idea for a while.
• Funding and demand from the Higher Edu...
@ulcc www.ulcc.ac.uk
New Features & Interest
• Closed Steering Group Discussions.
• Plugin available to customers on reque...
@ulcc www.ulcc.ac.uk
OCM Development
Alistair Spark
Online Coursework
Management (OCM)
by Alistair Spark
Timeline
• March 2013 - strong push from Academic Lead to go paperless on RP2
• April 2013 - Initial discovery of the proj...
Background
• All summative coursework submitted online since
2012 for plagiarism detection by Turnitin(TII) via
Learn
• St...
Background
• Currently Turnitin only supports single marking - no double blind marking,
etc
• Deadlines in Turnitin cannot...
What OCM does
• Students submit their coursework online.
• Extensions can be granted individually if needed
• Markers can ...
What it does
• Once both markers have marked they can agree a final grade
• final grades can then be exported by the exam ...
Demo
Student submission complete
Markers are allocated manually or at random
automatically depending on the coursework
Benefits vs Turnitin
• Student submissions still go through Turnitin for
plagiarism detection
• If TII is offline, the sub...
Latest additions
• Individual Deadline extensions w/ info
• Submit on Behalf of student
• ability to download all grades i...
Future plans
• Improve data flow -> save time
• Feedback from markers about the experience required
• Copy Agreed grade & ...
Timeline
• 9th March 2015 deadline- Trial w/ RP2 markers (45 students / 68 markers
- mix of techno-phobe & techno-savvy)
•...
@ulcc www.ulcc.ac.uk
Break
Back at 11:35
@ulcc www.ulcc.ac.uk
2.8 Q1 Release / Upgrades / Plugins
Emily Walker
@ulcc www.ulcc.ac.uk
Overview
• Schedule for Q1 Release
• Upgrade Process
• Major changes
• Plugin Status Report
• Q&A
@ulcc www.ulcc.ac.uk
Schedule for Q1 Release
• Q1 Release available from 30.3.2015
• Tailored customers can request to pul...
@ulcc www.ulcc.ac.uk
Schedule for Q1 Release
• Emails confirming booking plus visible slots in our public upgrade
calendar...
@ulcc www.ulcc.ac.uk
Schedule for Q1 Release
• Access to Moodle 2.8 demo site 13.3.2015
• Release Notes (today)
• Plugin M...
@ulcc www.ulcc.ac.uk
Upgrade Process
• ULCC will contact you 2 weeks before your upgrade date with
a new IP for any new se...
@ulcc www.ulcc.ac.uk
Upgrade Process
• It is very important to make sure that you have the right
staff available on the da...
@ulcc www.ulcc.ac.uk
Upgrade Process
A description of read only is provided below
• ** Turnitin capabilities are not set c...
@ulcc www.ulcc.ac.uk
Upgrade Process
• Logs (now called Legacy logs)
• Feedback from last year
– truncating to 3 months im...
@ulcc www.ulcc.ac.uk
Upgrade Process
• You will need to update your firewall and
any scripts / automation that references
...
@ulcc www.ulcc.ac.uk
Upgrade Process
When the upgrade is complete we initiate the
switchover to the new site. Below is a l...
@ulcc www.ulcc.ac.uk
Major Changes
(1) Themes
Since 2.7 Moodle only supports two core themes; Clean & More
• More will rep...
@ulcc www.ulcc.ac.uk
Major Changes
(2) Filters
• 2.8 includes mathjax plugin - requires newly written
mathjax filter but i...
@ulcc www.ulcc.ac.uk
Major Changes
(3) Atto Editor
• No option to re-size text with Atto
• Cannot change the font colour
@ulcc www.ulcc.ac.uk
Major Changes
(4) Logging system
• Since 2.7 Logging system changed
• Plugins are moving to using the...
@ulcc www.ulcc.ac.uk
Major Changes
(5) Events Monitoring
• A new feature introduced within Moodle 2.8, events monitoring
a...
@ulcc www.ulcc.ac.uk
Plugin Status Report
• Not all Plugins have a 2.8 version ready
yet
• Mod subpage no longer supported...
@ulcc www.ulcc.ac.uk
Quarterly Update Schedule
• June 2015 (Core update)
• Sept 2015
• Dec 2015
Currently exploring option...
@ulcc www.ulcc.ac.uk
Moodle Integrations
Toby Yeung
@ulcc www.ulcc.ac.uk
Integrations
Courses
Categories Groups Enrolments
Users
Submissions Grades Authentication
@ulcc www.ulcc.ac.uk
Common Integrations
• Moodle External Database (Enrolments, Courses)
• ULCC External Database Extende...
@ulcc www.ulcc.ac.uk
Moodle External Database
CUSTOMER
DATABASE
MOODLE
DATABASEENROLMENTS
TABLE / VIEW
STAGING
DATABASE
CO...
@ulcc www.ulcc.ac.uk
Moodle External Database Extended
CUSTOMER
DATABASE
MOODLE
DATABASEENROLMENTS
TABLE / VIEW
STAGING
DA...
@ulcc www.ulcc.ac.uk
Moodle Web Services
CLIENT MOODLE SERVER
Web Service Login
Username, password
Token for successful Lo...
@ulcc www.ulcc.ac.uk
Moodle Grade Binding
CREATE
MOODLE
ACTIVITY
STUDENT
COMPLETES
ACTIVITY
LECTURER
GRADES
ACTIVITY
BINDI...
@ulcc www.ulcc.ac.uk
DB Sync Other (User Accounts)
CUSTOMER
DATABASE
MOODLE
DATABASEUSERS
TABLE / VIEW
STAGING
DATABASE
@ulcc www.ulcc.ac.uk
Questions
Interested in integrations further?
Please contact the Service Desk via
service@london.ac.uk
@ulcc www.ulcc.ac.uk
Close
Chairs
ULCC Moodle User Group - March 2015
ULCC Moodle User Group - March 2015
ULCC Moodle User Group - March 2015
ULCC Moodle User Group - March 2015
ULCC Moodle User Group - March 2015
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ULCC Moodle User Group - March 2015

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This ULCC Moodle User Group meeting took place on Thursday 12th March 2015

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ULCC Moodle User Group - March 2015

  1. 1. @ulcc www.ulcc.ac.uk Welcome Chairs
  2. 2. @ulcc www.ulcc.ac.uk Feedback Dave Kenworthy
  3. 3. @ulcc www.ulcc.ac.uk
  4. 4. @ulcc www.ulcc.ac.uk el.blogs.ulcc.ac.uk
  5. 5. @ulcc www.ulcc.ac.uk
  6. 6. @ulcc www.ulcc.ac.uk Reporting Workshop Feedback Richard Havinga
  7. 7. @ulcc www.ulcc.ac.uk Why a Workshop? • Small group of customers to have real value input. • Prioritise requirements on what should be done. • Let us know whether we are going in the right direction. • Facilitate sharing between Customers.
  8. 8. @ulcc www.ulcc.ac.uk Key Findings (1) • Moodle reporting is too basic. • Availability under menus. • Customised grouping. • Graphs and Interface paramount. • Flexible and range of filters (Google Analytics). • Creation of own Departments.
  9. 9. @ulcc www.ulcc.ac.uk Key Findings (2) • Report Categories and Descriptors. • Role based permissions system. • Empowered to create Reports. • Standard Service. • Retrospective Data. • Event Flags by Email. • Make it easier to download Logs
  10. 10. @ulcc www.ulcc.ac.uk Reports for Students • Grade & feedback overview across courses & modules. • Student resource and activity access: – Benchmarked to course average (overall and per resource and activity). – When, where and interaction frequency. – Suggest activities and resources to view or complete. – Visual progress (completion tracking, activity engagement, benchmarked timeline).
  11. 11. @ulcc www.ulcc.ac.uk Reports for Lecturers • All reports for students they teach but at different levels. • Submission dates for activities (category, courses) • Total submitted, late and not submitted by activity. • Completions & Badges by student and total per course. • Predictions for intervention e.g. access / interaction / submissions / Logins. • Individual Learning Plan Entries by Course (Sussex Downs User Group).
  12. 12. @ulcc www.ulcc.ac.uk Reports for Middle Managers • Option to access Lecturer & Student Reports. • Department Course Access Totals & Averages (views, interactions). • Department Course Totals for students needing intervention (over time). • Department Course Visibility & Enrolments. • Department Course Activity & Resource Totals vs. total interaction by type. • Department Lecturer Access (interactions, views).
  13. 13. @ulcc www.ulcc.ac.uk Reports for Senior Managers • Option to access Middle Manager Reports. • Comparison of Departments for Middle Manager Reports. – Student & Lecturer Average Interaction Totals. – Resource and Activity type by Total and average interaction. – Students needing interventions trend over time. – Visible Courses & Enrolments by Department.
  14. 14. @ulcc www.ulcc.ac.uk Next Steps • ULCC to review outcomes further and feed the priorities into backlog. • Communicate back to customers on progress – Steering group – User group – Blog
  15. 15. @ulcc www.ulcc.ac.uk Coursework Activity Richard Havinga
  16. 16. @ulcc www.ulcc.ac.uk What is Coursework? • Activity Type in Moodle • Facilitates Double and Blind Marking • Integrates with Turnitin
  17. 17. @ulcc www.ulcc.ac.uk Why Coursework? • ULCC been working on the idea for a while. • Funding and demand from the Higher Education Sector. • Adding missing features to Moodle. • Now on version 1.0 (rewritten to be a more holistic tool set).
  18. 18. @ulcc www.ulcc.ac.uk New Features & Interest • Closed Steering Group Discussions. • Plugin available to customers on request. • If interested contact the Service Desk on service@london.ac.uk
  19. 19. @ulcc www.ulcc.ac.uk OCM Development Alistair Spark
  20. 20. Online Coursework Management (OCM) by Alistair Spark
  21. 21. Timeline • March 2013 - strong push from Academic Lead to go paperless on RP2 • April 2013 - Initial discovery of the project • June 2013 - ULCC User Group discussions with Mike Dearing • July 2013 - Initial meeting with Registry & Exam Office • September 2013 - Cancelled meeting w/ other interested parties by ULCC • November 2013 - Initial meeting w/ ULCC => Write Use Case document => signed off by end of the month • Feb - March 2014 - Follow up meetings w/ ULCC. • Apr 2014 - ULCC agrees to resourcing the project & starts refactoring • May 2014 - RVC gets access to latest code to follow status & bug test • Oct 2014 - v1.0 released by ULCC - stable & ready to go live. - met to review required additions - checked w/ Exam Office specifics - Quote raised • Jan 2015 - RVC requirements met & delivered • 9th March 2015 - Pilot Submission Deadline • 11th May 2015 - Pilot Marking deadline
  22. 22. Background • All summative coursework submitted online since 2012 for plagiarism detection by Turnitin(TII) via Learn • Students have to submit twice both online & paper copies • Considerable amount of paper to dispatch to examiners - time consuming • If submitting online can we go paperless?
  23. 23. Background • Currently Turnitin only supports single marking - no double blind marking, etc • Deadlines in Turnitin cannot be granted to individual students for special circumstances, extensions apply to all students • various file size & reliability issues with TII also • So an alternative solution was needed
  24. 24. What OCM does • Students submit their coursework online. • Extensions can be granted individually if needed • Markers can then be allocated for each paper - either automatically at random or manually • both markers can mark papers at a convenient time
  25. 25. What it does • Once both markers have marked they can agree a final grade • final grades can then be exported by the exam office once all papers marked • Individual feedback / General feedback can be released (optional)
  26. 26. Demo
  27. 27. Student submission complete
  28. 28. Markers are allocated manually or at random automatically depending on the coursework
  29. 29. Benefits vs Turnitin • Student submissions still go through Turnitin for plagiarism detection • If TII is offline, the submission is stored in Learn and can be submitted to TII once service is restored • No file-size limits for students, Learn limit is used which is very high, if TII cannot cope, this can be submitted as plain text separately thus removing stress from students • Plagiarism score not displayed to students (optional) also relieving potential stress.
  30. 30. Latest additions • Individual Deadline extensions w/ info • Submit on Behalf of student • ability to download all grades in csv backup & restore (for archiving) • sample marking • group submission marking
  31. 31. Future plans • Improve data flow -> save time • Feedback from markers about the experience required • Copy Agreed grade & comments from initial marking • Auto-agree grades for small differences
  32. 32. Timeline • 9th March 2015 deadline- Trial w/ RP2 markers (45 students / 68 markers - mix of techno-phobe & techno-savvy) • May 2015 - Review survey data from trial -can we go paperless in 2016? Any additional requirements?
  33. 33. @ulcc www.ulcc.ac.uk Break Back at 11:35
  34. 34. @ulcc www.ulcc.ac.uk 2.8 Q1 Release / Upgrades / Plugins Emily Walker
  35. 35. @ulcc www.ulcc.ac.uk Overview • Schedule for Q1 Release • Upgrade Process • Major changes • Plugin Status Report • Q&A
  36. 36. @ulcc www.ulcc.ac.uk Schedule for Q1 Release • Q1 Release available from 30.3.2015 • Tailored customers can request to pull this release from our GitHub Repo from 30.3.2015 (to test) • All emails / request via moodleupgrades@ulcc.ac.uk • Upgrades will be scheduled Mon-Thurs between 09.30 -17.30 each day
  37. 37. @ulcc www.ulcc.ac.uk Schedule for Q1 Release • Emails confirming booking plus visible slots in our public upgrade calendar • ULCC upgrade team will notify you if there are any third party plugins that are currently installed that are either unsupported in 2.8 or are currently not available.
  38. 38. @ulcc www.ulcc.ac.uk Schedule for Q1 Release • Access to Moodle 2.8 demo site 13.3.2015 • Release Notes (today) • Plugin Matrix 30.3.2015
  39. 39. @ulcc www.ulcc.ac.uk Upgrade Process • ULCC will contact you 2 weeks before your upgrade date with a new IP for any new servers that will host your upgraded Moodle site. • Please make sure you change your firewall rules to accept this IP for any external connections used by your Moodle service for example LDAP, SITs and any ILP materialised views
  40. 40. @ulcc www.ulcc.ac.uk Upgrade Process • It is very important to make sure that you have the right staff available on the day of the upgrade (networks, MIS) • On the day of the upgrade at 9.30am ULCC will place your current Moodle Site into a 'Read Only' state • If you have a Mahara service as well this will be in maintenance mode during 09.30 to 5.30
  41. 41. @ulcc www.ulcc.ac.uk Upgrade Process A description of read only is provided below • ** Turnitin capabilities are not set correctly in Moodle so that if the view capability is set to allow but edit or submit is turned off a user can still access submit.ac.uk which can result in database updates.
  42. 42. @ulcc www.ulcc.ac.uk Upgrade Process • Logs (now called Legacy logs) • Feedback from last year – truncating to 3 months impacted on end users – As end users still need access to this academic year logs for review • This year we will offer max 1 year. *impact on downtime for minor updates for large sites • Ideal is three months
  43. 43. @ulcc www.ulcc.ac.uk Upgrade Process • You will need to update your firewall and any scripts / automation that references the IP address directly. Where the DNS name is used no update is required as this will move with the server at the time of the upgrade.
  44. 44. @ulcc www.ulcc.ac.uk Upgrade Process When the upgrade is complete we initiate the switchover to the new site. Below is a list of steps / actions • ULCC will contact you to inform you that the upgraded site is ready to be switched over • ULCC will switch the internal DNS to point to the 2.8 version of your site – This process will mean that for about 30 mins the current live site will be inaccessible to your users. – Once the switchover is complete you should direct your users to clear their browser cache – ULCC enable crons – ULCC remove the 'read only' mode – The site is now released!
  45. 45. @ulcc www.ulcc.ac.uk Major Changes (1) Themes Since 2.7 Moodle only supports two core themes; Clean & More • More will replace current theme for services currently on Bloom / Bonsai • Tailored / Private theme will be moved across • ULCC will configure logo and colour scheme on upgraded site. • Bloom includes new configurable themes BCU & Essential • ULCC will contact services affected by this individually
  46. 46. @ulcc www.ulcc.ac.uk Major Changes (2) Filters • 2.8 includes mathjax plugin - requires newly written mathjax filter but is 100% compatible with existing equations • Removal of Wiris
  47. 47. @ulcc www.ulcc.ac.uk Major Changes (3) Atto Editor • No option to re-size text with Atto • Cannot change the font colour
  48. 48. @ulcc www.ulcc.ac.uk Major Changes (4) Logging system • Since 2.7 Logging system changed • Plugins are moving to using the new log • Mnet_logs removed • For 2.8 The two systems will run side by side with the old log referred to as the ‘legacy log’ • If you maintain your own plugins and developments you will need to re write them to work with this new system. • Log Retention
  49. 49. @ulcc www.ulcc.ac.uk Major Changes (5) Events Monitoring • A new feature introduced within Moodle 2.8, events monitoring allows admins and teachers to receive notification when certain events happen in Moodle. • An administrator can view a list of all events from Administration>Site administration>Reports>Events List. • The list can be filtered to show specific components (core, Assignment, Book etc.) levels (Teaching, Participating, Other) and database query types (create, delete, read, update).
  50. 50. @ulcc www.ulcc.ac.uk Plugin Status Report • Not all Plugins have a 2.8 version ready yet • Mod subpage no longer supported • Equella, oublog, ouwiki • Full list updated weekly on demo site
  51. 51. @ulcc www.ulcc.ac.uk Quarterly Update Schedule • June 2015 (Core update) • Sept 2015 • Dec 2015 Currently exploring options for OOH
  52. 52. @ulcc www.ulcc.ac.uk Moodle Integrations Toby Yeung
  53. 53. @ulcc www.ulcc.ac.uk Integrations Courses Categories Groups Enrolments Users Submissions Grades Authentication
  54. 54. @ulcc www.ulcc.ac.uk Common Integrations • Moodle External Database (Enrolments, Courses) • ULCC External Database Extended (Enrolments, Categories, Courses & Groups) • Web Services (All Integrations) • Grade Binding (Bind activity and send grades) • DB Sync Other (User creation and updating)
  55. 55. @ulcc www.ulcc.ac.uk Moodle External Database CUSTOMER DATABASE MOODLE DATABASEENROLMENTS TABLE / VIEW STAGING DATABASE COURSES TABLE / VIEW
  56. 56. @ulcc www.ulcc.ac.uk Moodle External Database Extended CUSTOMER DATABASE MOODLE DATABASEENROLMENTS TABLE / VIEW STAGING DATABASE COURSES TABLE / VIEW COURSE GROUPS TABLE / VIEW GROUP MEMBERS TABLE / VIEW CATEGORIES TABLE / VIEW
  57. 57. @ulcc www.ulcc.ac.uk Moodle Web Services CLIENT MOODLE SERVER Web Service Login Username, password Token for successful Login Token Call Web Service Function Web Service Function, Parameters & Token Result Return Result of Function Check Login Check user can call function Call Function Check user has_capability of function Run function and return result
  58. 58. @ulcc www.ulcc.ac.uk Moodle Grade Binding CREATE MOODLE ACTIVITY STUDENT COMPLETES ACTIVITY LECTURER GRADES ACTIVITY BINDING GRADED ASSESSMENTS GRADES DATA GRADES EXPORTED WEB SERVICE CALLED
  59. 59. @ulcc www.ulcc.ac.uk DB Sync Other (User Accounts) CUSTOMER DATABASE MOODLE DATABASEUSERS TABLE / VIEW STAGING DATABASE
  60. 60. @ulcc www.ulcc.ac.uk Questions Interested in integrations further? Please contact the Service Desk via service@london.ac.uk
  61. 61. @ulcc www.ulcc.ac.uk Close Chairs

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