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Helping you meet the
EPSRC guidelines
The webinar starts at 1pm (GMT) and is expected to
last 45min
5th February 2015 #rea...
Our speakers
Dr Matthew Addis
CTO
Akivum
Timothy Miles-Board
Senior Web & Repositories
Developer
ULCC
5th February 2015 #r...
AGENDA
INTRODUCTIONS
YOUR READINESS & CONCERNS
EPSRC EXPECTATIONS & BEST PRACTICE
Q&A SESSION
CLOSE
5th February 2015 #rea...
About ULCC
ESTABLISHED IN 1968
FOLLOWINGRECOMMENDATIONS BY THE
FLOWERS REPORT
FACTS & FIGURES
• 300+ UK INSTITUTIONS
• 30 ...
About Arkivum
We’ll store your data for 25 years*,
100% guaranteed data safety
* Longer is OK too!
5th February 2015 #read...
Arkivum in 60 seconds
5th February 2015 #readyforepsrc
SLA with 100% data
integrity guaranteed
World-wide professional
ind...
ARKIVUM – Example Customers
5th February 2015 #readyforepsrc
How prepared are you?
12%
37%
40%
11%
0%
5%
10%
15%
20%
25%
30%
35%
40%
45%
Very well prepared Well prepared Slighty unpre...
What are your main concerns?
34%
8%
8%
21%
18%
11%
Compliance
Digital Preservation
Funding
Internal Awareness
Technical Ho...
Here are some of your concerns
“Concern about what constitutes 'sufficient'
metadata to describe a dataset, and the type o...
EPSRC Expectations
1. Promote Internal Awareness
2. Access to underlying research data
3. Policies & procedures in place t...
TIME TO POLL!
Which of the 7 expectations is your biggest worry?
5th February 2015 #readyforepsrc
1. Internal Awareness
Some good examples:
Edinburgh, Mantra – RDM Training:
http://datalib.edina.ac.uk/mantra/
Glasgow:
ht...
Benefiting researchers:
the key to unlock RDM
• More citations
• More downloads
• More collaborations
• More funding
• One...
Tangible benefits
• 50% Storage cost savings
• 80% Infrastructure freed up
• 3% More time for PIs
• 1% More research incom...
3. Policies & procedures
Aspirational vs Mandatory policy
Edinburgh, Oxford & Hertfordshire amongst the first
to publish t...
2. and 4. Metadata and access to
underlying research data
Recollect plugin
Collections plugin
DataCite plugin & DOIs
Repo-...
5th February 2015 #readyforepsrc
ePrints,
Dspace,
Fedora,
Hydra,
PURE Portal
Figshare
Landing pages
CKAN
re3data.org
PURE
...
Deposit
files Link
Copy
Deposit
files
Link
Deposit
files
Link
5th February 2015 #readyforepsrc
figshare
web interface
figshare
storage on Amazon
Arkivum
appliance
Arkivum
data centres
CRIS
Institutional repository
sys...
EPrints
web interface
EPrints
storage at ULCC
Arkivum
appliance
Arkivum
data centres
Data and
metadata Data,
metadata &
DO...
Strategy
• Make it easy for the researchers
• One system for them to use that they are familiar with
• Helps make a clear ...
5. Securely
preserve data
for 10 years +
5th February 2015 #readyforepsrc
Low cost
• Way to cope with data growth
• Free up expensive resources
• Eliminate the ‘cost of loss’
High safety
• Data re...
6. Data curation throughout the
data lifecycle
“The key consideration is to have processes
and support in place to ensure ...
7. Funding of resources
Time for another poll
5th February 2015 #readyforepsrc
Cost example from Oxford survey
5th February 2015 #readyforepsrc
Creation
• Staff time in labs generating data
• Use, main...
Q&A
5th February 2015 #readyforepsrc
Next steps
1. Recording of the webinar will be made available
online in the next 48h
2. Email to all attendees with links ...
THE END
5th February 2015 #readyforepsrc
Jisc #dataspring idea
This idea focuses on linking records in EPrints to
remotely stored research data. The key challenges...
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Helping you meet the EPSRC guidelines / Webinar Slides

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Slides from our 'Helping you meet the EPSRC guidelines' webinar, which took place on Thursday, 5th February 2015. A recording of the webinar can be found here: http://youtu.be/YrxtsgxWzlc

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Helping you meet the EPSRC guidelines / Webinar Slides

  1. 1. Helping you meet the EPSRC guidelines The webinar starts at 1pm (GMT) and is expected to last 45min 5th February 2015 #readyforepsrc
  2. 2. Our speakers Dr Matthew Addis CTO Akivum Timothy Miles-Board Senior Web & Repositories Developer ULCC 5th February 2015 #readyforepsrc
  3. 3. AGENDA INTRODUCTIONS YOUR READINESS & CONCERNS EPSRC EXPECTATIONS & BEST PRACTICE Q&A SESSION CLOSE 5th February 2015 #readyforepsrc
  4. 4. About ULCC ESTABLISHED IN 1968 FOLLOWINGRECOMMENDATIONS BY THE FLOWERS REPORT FACTS & FIGURES • 300+ UK INSTITUTIONS • 30 REPOSITORIES FOR UK HEIs • 3 MILLION REGISTERED MOODLE USERS • 2 DATA CENTRES 5th February 2015 #readyforepsrc
  5. 5. About Arkivum We’ll store your data for 25 years*, 100% guaranteed data safety * Longer is OK too! 5th February 2015 #readyforepsrc
  6. 6. Arkivum in 60 seconds 5th February 2015 #readyforepsrc SLA with 100% data integrity guaranteed World-wide professional indemnity insurance Long term contracts for enterprise data archiving Fully automated and managed solution Audited and certified to ISO27001 Data escrow, exit plan, no lock-in
  7. 7. ARKIVUM – Example Customers 5th February 2015 #readyforepsrc
  8. 8. How prepared are you? 12% 37% 40% 11% 0% 5% 10% 15% 20% 25% 30% 35% 40% 45% Very well prepared Well prepared Slighty unprepared Extremely unprepared 5th February 2015 #readyforepsrc
  9. 9. What are your main concerns? 34% 8% 8% 21% 18% 11% Compliance Digital Preservation Funding Internal Awareness Technical How To Timescales 5th February 2015 #readyforepsrc
  10. 10. Here are some of your concerns “Concern about what constitutes 'sufficient' metadata to describe a dataset, and the type of data the EPSRC want to see made available/deposited.” “Lack of clarity on types of data to be kept, and getting the infrastructure in place in time.” “Cost of setting up and maintaining systems to deal with RDM; staff resource.” “Planning for data storage capacity ... active and archive” 5th February 2015 #readyforepsrc
  11. 11. EPSRC Expectations 1. Promote Internal Awareness 2. Access to underlying research data 3. Policies & procedures in place to log access requests 4. Metadata 5. Securely preserve data for 10 years (or more) 6. Data curation throughout the data lifecycle 7. Funding of resources 5th February 2015 #readyforepsrc
  12. 12. TIME TO POLL! Which of the 7 expectations is your biggest worry? 5th February 2015 #readyforepsrc
  13. 13. 1. Internal Awareness Some good examples: Edinburgh, Mantra – RDM Training: http://datalib.edina.ac.uk/mantra/ Glasgow: http://www.gla.ac.uk/services/datamanagement/trainin g/ Leeds: http://library.leeds.ac.uk/info/424/support/215/training- online/1 UEL: http://www.uel.ac.uk/trad/ ULCC – DPTP: www.dptp.org 5th February 2015 #readyforepsrc
  14. 14. Benefiting researchers: the key to unlock RDM • More citations • More downloads • More collaborations • More funding • One place to go • Part of day to day business • Easy to use with immediate pay-back 5th February 2015 #readyforepsrc
  15. 15. Tangible benefits • 50% Storage cost savings • 80% Infrastructure freed up • 3% More time for PIs • 1% More research income • 4% Higher funding success rates • 30% Increase data centric publications • 69% More citations and impact • 500% More data downloads 5th February 2015 #readyforepsrc
  16. 16. 3. Policies & procedures Aspirational vs Mandatory policy Edinburgh, Oxford & Hertfordshire amongst the first to publish their policies IRStats to measure access & reach 5th February 2015 #readyforepsrc
  17. 17. 2. and 4. Metadata and access to underlying research data Recollect plugin Collections plugin DataCite plugin & DOIs Repo-link - increase discover-ability of the data 5th February 2015 #readyforepsrc
  18. 18. 5th February 2015 #readyforepsrc ePrints, Dspace, Fedora, Hydra, PURE Portal Figshare Landing pages CKAN re3data.org PURE Elements Converis Institutional storage (e.g. HSM)
  19. 19. Deposit files Link Copy Deposit files Link Deposit files Link 5th February 2015 #readyforepsrc
  20. 20. figshare web interface figshare storage on Amazon Arkivum appliance Arkivum data centres CRIS Institutional repository systems Data and metadata Data and metadata Data Data Metadata and DOI Metadata and DOI Example – via Figshare 5th February 2015 #readyforepsrc
  21. 21. EPrints web interface EPrints storage at ULCC Arkivum appliance Arkivum data centres Data and metadata Data, metadata & DOI Data Data Example – via EPrints 5th February 2015 #readyforepsrc Mint DOI EPrints Search & browse
  22. 22. Strategy • Make it easy for the researchers • One system for them to use that they are familiar with • Helps make a clear and simple case to the EPSRC • EPrints or Figshare means research data is easy to find • Arkivum means research data is safe • DataCite means research data is citable • Access requests are automatic or quick to satisfy 5th February 2015 #readyforepsrc
  23. 23. 5. Securely preserve data for 10 years + 5th February 2015 #readyforepsrc
  24. 24. Low cost • Way to cope with data growth • Free up expensive resources • Eliminate the ‘cost of loss’ High safety • Data reuse or regulatory compliance • Data is immutable, replicated, managed • Auditable integrity, authenticity, access Easy access • Quick to retrieve data when its needed • Doesn’t have to be instant Long term preservation 5th February 2015 #readyforepsrc
  25. 25. 6. Data curation throughout the data lifecycle “The key consideration is to have processes and support in place to ensure that data curation issues are being considered and addressed at the outset of a research project, rather than once the research has concluded.” Kevin Ashley, Director, DCC 5th February 2015 #readyforepsrc
  26. 26. 7. Funding of resources Time for another poll 5th February 2015 #readyforepsrc
  27. 27. Cost example from Oxford survey 5th February 2015 #readyforepsrc Creation • Staff time in labs generating data • Use, maintenance and acquisition of lab equipment £667,000 – 73% Start-up Curation £215k – 24% 1% Local data management 2% - Back-up and long term file storage
  28. 28. Q&A 5th February 2015 #readyforepsrc
  29. 29. Next steps 1. Recording of the webinar will be made available online in the next 48h 2. Email to all attendees with links to resources mentioned today and recording of webinar 3. Outstanding FAQs 5th February 2015 #readyforepsrc
  30. 30. THE END 5th February 2015 #readyforepsrc
  31. 31. Jisc #dataspring idea This idea focuses on linking records in EPrints to remotely stored research data. The key challenges we propose to address are: 1. Cut out the middle man - store data files directly without going through Eprints 2. Create a unified workflow - store data and create EPrints record at the same time Get involved at: Tweet us at @ulcc using the #dataspring hashtag 5th February 2015 #readyforepsrc

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