Thank you. My name is Carolyn Alderson and I’m Acting Head of Licensing at JISC Collections. I’m here to talk about a new pilot, the Jisc APC pilot, that has started recently to help manage Open Access Article Processing Charges. The pilot is a partnership between JISC Collections and Open Access Key (OAK) and the Jisc APC pilot service provides benefits for Authors, Institutions, Funders and Publishers. We are very fortunate to have Jo Lambert as our Project Manager –– many will already know Jo from her work with JUSP at Mimas.
So how did the Jisc APC Pilot get started? JISC Collections seeks to help institutions meet their objectives. Traditionally this has been by negotiating best value terms for access to licensed content for our members and by providing a trusted and reliable payment process for institutions and publishers. The dramatic and swift changes that have developed since the publication of the Finch Report and the subsequent RCUK mandate has meant many institutions now need help to manage their Article Payment Charges and looked to JISC Collections to see how we might fit in this picture, particularly in consideration of hybrid Gold and implications related to current agreements. JISC Collections recognised OAK as the company with the technological know-how and a platform that can manage the processes and transactions between Publishers, Authors and Institutions. The two together: Jisc APC platform
Some of you will have seen the Press Release in January which explained the collaboration. Funding for the Jisc APC pilot covers much of the infrastructure and platform costs and the access costs institutions would otherwise pay for using the OAK platform directly. The pilot started officially from 2 nd April and runs for a year.
The Jisc APC pilot is seeking to address a number of Gold OA challenges, faced by the four main parties in the Gold OA chain: Many publishers are only just getting going on establishing the infrastructure they need to manage APCs. Some are established OA publishers or ahead of the game and hopefully we can all learn from them. Universities and Funders don’t have enough information and reports about what authors are publishing, where, and the cost involved Making payments for small Article Processing Charges and keeping track is time-consuming for authors, institutions and publishers Authors are slow to deposit articles in repositories All round, a lot of time and effort is involved in managing APCs.
Many of you will know the UK Government has made £10 million funding available to encourage the transition to OA via block grants. This funding has been given to the 30 most ‘research-intensive’ institutions with a short time-frame to spend the funds - money can be used for Gold, Green and retrospective Gold It is clear that systems need to be set up quickly to manage the change
So what are the objectives of the Jisc APC Pilot over the year ahead? -Test the ability of a third party in providing efficiencies for institutions and publishers in a Gold OA environment -Identify the advantages (and disadvantages) of a third party in this administrative role for the various stakeholders -Collate information on the level of APCs and understand the extent to which APCs can be negotiated and the factors that influence this -Build and develop the knowledge base and expertise within JISC Collections in this new area - Identify, capture, monitor and disseminate data of interest to all stakeholders throughout the pilot -Identify and establish links with other systems or services active in this area -Identify the types of value-added services that complement Jisc APC and could be provided via the platform as well as support for these services -Support organisations in developing more efficient and cost-effective processes for managing APCs -Identify opportunities for standardisation and define the types of standards required to facilitate effective data exchange -Explore appropriate business models and provide recommendations for sustainability of Jisc APC beyond the pilot
64 institutions have expressed an interest in participating in the Jisc APC pilot. Meetings were held with institutions on 15 th and 19 th of March in London and Edinburgh. To participate institutions need to sign an Institutional Participation Agreement with JISC Collections, which outlines the obligations of both parties. Institutions are now reviewing the agreement. JISC Collections will manage all aspects of the payment cycle; this will include securely holding funds for institutions, making timely payments to publishers and providing the financial reports designed to help manage funds effectively.
In terms of publisher activity: We have contacted 66 publishers since 12 th February 2013 with information concerning Jisc APC and in advance of the 2 nd April start date. Publishers reflected the Wellcome list of publishers and includes mainstream NESLi2 publishers, along with medium and small publishers in the UK, US and Europe. Publishers see a demonstration of the platform and discuss how the data flow works and what’s involved. The publishers we met were all interested to learn about Jisc APC and are now at different stages of OA activity and their decision process. The same kinds of questions were raised during our meetings and these tended to fall into three main categories: technical queries about the transfer of data and standardisation, funding concerns (what happens when the funding runs out) and credit control / cash flow queries. Publishers have to sign a Publisher Participation Agreement with JISC Collections setting out the obligations of each party and a number of publishers are now reviewing this internally. We have learned how the decision-making process can involve a consensus from different parts of the organisation. We are pleased to report that PLOS is very supportive and we're working now to finalize the details of their commitment. Ubiquity has signed the PPA and SAGE has agreed in principle to join the pilot. We are encouraged by these publishers early commitment and are looking forward to continuing our discussions with publishers.
As you can see there are a number of stakeholders who are interested in the pilot. A Steering Committee guides the project.
A quick look at how work flow for Jisc APC.
Thank you for your attention. I hope you’ve gained an idea of where we are currently with the Jisc APC pilot and I’ll be pleased to answer any questions you may have after this session, or feel free to chat during the conference or by email.
2 jisc apc pilot uksg 2013 carolyn alderson
Jisc APC: OA Fees Pilot Lightning Talk: Carolyn Alderson, JISC CollectionsJISC Collections 9 April 2013 | Click: View=>Header&Footer | Slide 1
How the Jisc APC pilot started out JISC Collections Helping institutions meet their objectives OPEN ACCESS in the UK Finch Report and recommendations Government /Research Councils UK (RCUK) mandate Implications for UK authors and institutions Partnership with Open Access Key - OAKJISC Collections
Gold OA Challenges There are a number of challenges that authors, institutions, publishers and funders face in Gold Open Access Publishing: Lack of OA publishing infrastructure Disconnect between authors and their universities Inefficient micropayment process Poor repository submission Insufficient reporting Time and cost of administration involvedJISC Collections Slide 5
Objectives of the Jisc APC Pilot Testing a third party – Efficiencies – Identify the advantages (and disadvantages) – Collate information about APCs – Develop experience and expertise – Identify, capture, monitor and disseminate data of interest to all stakeholders – Identify and establish links with other systems or services – Identify value-added services that complement Jisc APC – Support organisations – Identify opportunities for standardisation – Business models and recommendations JISC Collections
Jisc APC Pilot Stakeholders Stakeholder Interest / stake Jisc Collections Funder and project manager OAK Project partner Jisc APC steering group Project advisor Funders Project participant Jisc Project advisor UK HEI Project participant Publishers Project participant Intermediaries Potential beneficiaries of the project Research community outside the UK Potential beneficiaries of the projectJISC Collections