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Rg Roles Responsibilties


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Rg Roles Responsibilties

  1. 1. Reference Group Roles and Responsibilities
  2. 2. <ul><li>Purpose </li></ul><ul><li>Opportunity for Program to present project info </li></ul><ul><li>High-level perspective to review, understand, consider and provide guidance </li></ul><ul><ul><li>‘ whole of University’ perspective </li></ul></ul><ul><ul><li>specific area (faculty/department) perspective </li></ul></ul><ul><li>Will change over time </li></ul><ul><ul><li>Immediate term – solution design vs. strategic business requirements </li></ul></ul><ul><ul><li>Longer term – solution implementation vs. operational requirements </li></ul></ul>
  3. 3. RG Activities <ul><li>Main activity - attend RG meetings </li></ul><ul><li>Additional </li></ul><ul><ul><li>Review documents, minutes, agendas between meetings </li></ul></ul><ul><ul><li>Attend occasional ‘working groups’ </li></ul></ul><ul><ul><ul><li>Addressing a key project task </li></ul></ul></ul><ul><ul><li>Attend occasional ‘offline meetings’ </li></ul></ul><ul><ul><ul><li>Addressing a key question or issue </li></ul></ul></ul>
  4. 4. Responsibilities <ul><li>Business Requirements </li></ul><ul><ul><li>Review, validate, provide feedback, propose changes </li></ul></ul><ul><li>Service Model </li></ul><ul><ul><li>Review, validate, provide feedback, propose changes </li></ul></ul><ul><li>Risks and Issues </li></ul><ul><ul><li>Monitor plans and activities to identify, inform and review </li></ul></ul>
  5. 5. Area Engagement and Deployment <ul><li>Provide advice, guidance, support and contact information for how best to engage and deploy </li></ul><ul><ul><li>Best timing </li></ul></ul><ul><ul><li>Key contacts to work with </li></ul></ul><ul><ul><li>Communication needs </li></ul></ul><ul><ul><li>Change management and personnel considerations </li></ul></ul><ul><ul><li>Training considerations </li></ul></ul>
  6. 6. Program Representation <ul><li>Convey program and project information back into the workplace for </li></ul><ul><ul><li>Discussion, review and feedback </li></ul></ul><ul><ul><ul><li>Business requirements </li></ul></ul></ul><ul><ul><ul><li>Deployment </li></ul></ul></ul><ul><ul><ul><li>Risks and issues </li></ul></ul></ul>
  7. 7. Program Representation <ul><li>Provide visible leadership, promote and support the program with </li></ul><ul><ul><li>senior management, academics and staff, through </li></ul></ul><ul><ul><ul><li>pre-arranged project presentations </li></ul></ul></ul><ul><ul><ul><li>meetings </li></ul></ul></ul><ul><ul><ul><li>newsletters and reports </li></ul></ul></ul><ul><ul><ul><li>peer conversations </li></ul></ul></ul>
  8. 8. Time commitment <ul><li>RG meeting - one hour, with varying frequency </li></ul><ul><ul><li>Early program phases 3-weekly/monthly </li></ul></ul><ul><ul><li>Latter phases – fortnightly </li></ul></ul><ul><li>Read meeting papers, minutes, agenda between meetings - one hour </li></ul><ul><li>Attend working groups as may be required, including pre and post reading – up to three hours per group session. </li></ul><ul><li>Proxy can attend if required </li></ul>
  9. 9. Comments and discussion Thank you