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DMPTool Webinar 9: Talking Points for Institutional Stakeholders

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DMPTool Webinar 9: Talking Points for Institutional Stakeholders

  1. 1. Logistics for Webinar You must call in for audio: 866-740-1260 access code 9870179# Participants muted Ask questions in chat any time 20 minutes for Q&A Recording & slides, schedule of webinars: blog.dmptool.org/webinar-series DMPToolWebinar Series 9:Talking Points for Stakeholder Meetings Sponsored by IMLS 27 August 2013
  2. 2. Talking Points for Institutional Stakeholders FromFlickr–Username:wonderferret Dan Phipps | @ItsDanPhipps University of CaliforniaCuration Center, California Digital Library DMPToolWebinar Series 9:Talking Points for Stakeholder Meetings Sponsored by IMLS 27 August 2013
  3. 3. 28 May Introduction to the DMPTool 4 June Learning about data management: Resources, tools, materials 18 June Customizing the DMPTool for your institution 25 June Environmental Scan:Who's important at your campus 9 July Promoting institutional services; EZID Outreach Made Simple! 16 July Health Sciences & DMPTool - Lisa Federer, UCLA 23 July Digital humanities and the DMPTool - Miriam Posner, UCLA 13 Aug Data curation profiles and the DMPTool – Jake Carlson, Purdue 27 Aug Talking Points for Meeting with Institutional Stakeholders 24 Sept Beyond Funder Requirements: More Extensive DMPs 15 Oct Other tools and resources that work with/complement the DMPTool 5 Nov Case studies – How librarians have successfully used the tool TBD Outreach Kit Introduction blog.dmptool.org/webinar-series
  4. 4. Road Map Goals of this Webinar Collaboration Overview Self Assessment and Outreach Planning Talking Points and Other Outreach Materials ExampleTalking Points Source:Flickr|Moyan_Brenn
  5. 5. Webinar Goals • Provide follow-up to Environmental Scan Webinar • Give overview of outreach basics • Highlight useful techniques and materials • Resources: example talking points documentation From Flickr by Charlie Bird
  6. 6. Remember the Environmental Scan Webinar? • Formal assessment though Informal contacts • Libraries: Neutral, Service-Oriented, relationship building • Understand the elements of your institution • Learn more: blog.dmptool.org/webinar-series
  7. 7. Where can I find these Resources? https://bitbucket.org/dmptool/main/wiki/Materials FromFlickrbydayland
  8. 8. Road Map Source:Flickr|Moyan_Brenn Goals of this Webinar Collaboration Overview Self Assessment and Outreach Planning Talking Points and Other Outreach Materials ExampleTalking Points
  9. 9. Collaboration is Important From Flickr by Robotconscience, ILRI, Musgo Dumio_Momio, brewbooks, intelfreepress, signalpad
  10. 10. “Yes, Librarians work with Data” • Remember: some people still associate libraries with books… and books only • Be prepared to explain that you deal in all forms of information • Some may not even be aware of the problems that you are able to solve • If so: that’s where you start! Source: Flickr Username: feuilllu
  11. 11. Librarian Mandate: Collect, Coordinate Resources Image Source: Flickr Username: chrispederick, tusnelda; Thought experiment source: Suzanne Briet
  12. 12. Collaboration Components • Self assessment What are you already doing? • List of goals What should you be doing? • Outreach plan How are you going to do it? • Develop materials With what? Source: Flickr Username: andertoons-cartoons.Captain Planet © 1990 ProgramTBS Productions, Inc. and DIC Enterprises, Inc.
  13. 13. Libraries are the natural group to coordinate and collate data management resources. Source:Flickr.Username:billrdio
  14. 14. Where to Make Contact: • InformationTechnology • Grants Administration & Support • DepartmentAdministrators • Large Project Administrators and Researchers • Graduate Students and Postdocs • Other Librarians
  15. 15. Road Map Source:Flickr|Moyan_Brenn Goals of this Webinar Collaboration Overview Self Assessment and Outreach Planning Talking Points and Other Outreach Materials ExampleTalking Points
  16. 16. Using your Environmental Scan • Avoid duplicating effort • Highlight gaps in service • Set goals that can reasonably be achieved What can we do alone? Where do we need help? • Start making materials! commons.wikimedia.org/wiki/File:Welcome_mat_2.jpg
  17. 17. Self Assessment:AnswerThese Questions • What services are you providing? • What long term goals already exist? • What can you handle internally? • What can you contribute to those you can’t? http://en.wikipedia.org/wiki/File:Gorshinriddler.JPG
  18. 18. LongTerm Planning:Time • It’s about the big picture, not the details • Set monthly/weekly goals, not specific dates • Work backwards from your major goals • Be prepared to edit http://en.wikipedia.org/wiki/File:GanttChartAnatomy.svg http://commons.wikimedia.org/wiki/File:Paul_Signac_Femmes_au_puits_1892d%C3%A9tailcouleur.jpg
  19. 19. ShortTerm Planning: Urgency/Importance Important/Urgent Grant deadlines Upcoming meetings Answering patron questions Important/ Not Urgent Organizing/infrastructure Creating resources Conference planning Not Important/Urgent Paperwork Daily obligations Cleaning the break room fridge Not Important/ Not Urgent Pet projects Things you don’t actually have to do (But maybe you want to)
  20. 20. Road Map Source:Flickr|Moyan_Brenn Goals of this Webinar Collaboration Overview Self Assessment and Outreach Planning Talking Points and Other Outreach Materials ExampleTalking Points
  21. 21. The Elevator Pitch • Fast overview of how your organization addresses a problem • Helps you capitalize on unexpected opportunities Source: Flickr.Username: brizzlebornandbred
  22. 22. Research:Answer these Questions • Do they have a stake in data services? • Do you know anyone who can help you set up a meeting? • What are your goals for this meeting? • What happens if these goals aren’t met? Source:Flickr.Username:hollyoak-smith
  23. 23. Talking Points:Tools for Getting the Most out of Meetings Useful For: • Staying on Message • Having Relevant Facts on Hand • Making Sure your Main Points are Addressed Source:Flickr.Username:Pamhule
  24. 24. Talking Points: Format • NOT a script • Short, to the point bullets • Keep it to one page, easy to access • For internal use only: format however is easiest for you Source: Flickr. Username: ludiecochrane
  25. 25. Outreach Materials: Early and Often • Outreach Plans,Talking Points, and Elevator Pitches • Physical materials (handouts, posters) raise awareness • Always be collaborating: can complicate individual projects, but build bridges for later Source:Flickr.Username:Jenosaur
  26. 26. Road Map Source:Flickr|Moyan_Brenn Goals of this Webinar Collaboration Overview Self Assessment and Outreach Planning Talking Points and Other Outreach Materials ExampleTalking Points
  27. 27. Audiences • IT Group • Grants Office • Department administrators • Data manager/large research project manager • Other librarians • Grad students, postdocs, PIs • Undergrads Source: Flickr. Username: stijnbokhove
  28. 28. IT Group • Possible goals: Setting up data repository, supporting data management tools • Useful data: Usage statistics, technical requirements • Pain point: Long-term maintenance required Source: Flickr. Username: redherring1up
  29. 29. Grants Office • Possible goals: Outreach assistance, supporting DMP creation • Pain points: Librarians typically not involved • Useful data: White House/funder support of data plans increasing Source: Flickr. Username: doug88888
  30. 30. DepartmentAdministrator • Possible goals: Outreach • Pain points: May not prioritize data management • Useful data: Data use among students & researchers; Increased support from funders Source: Flickr. Username: nasa_goddard
  31. 31. Data Manager/Large Project Research Manager • Possible goals: Outreach • Pain points: May be secure in funding w/o DMPs; don’t want to allocate time/funds to data management; privacy concerns • Useful data: Data citation information, data access information Source:Flickr.Username:argonne
  32. 32. Other Librarians • Possible goals: Undertaking more ambitious projects, Establishing data services • Pain points: Outside specialization, typical role. Lack of top-down support • Useful data: Usage stats, funding opportunities, Informatics in Library Schools Source: Flickr. Username: digitalnc
  33. 33. Grad Students/Postdocs • Opportunities: Data acquisition, outreach • Pain points: Misunderstanding librarian’s role, data’s role • Useful data: on- campus resources; data access; data citation information; data access information Source: Flickr. Username: kaakati
  34. 34. The DMPTool’s Role The DMPTool gets you involved here… …so you’re already at the table here!
  35. 35. Summary • It takes time, and doesn’t always work, but collaborate projects can accomplish a lot • Effective collaboration isn’t hard, but requires preparation • Engaging in these practices is an investment in the long-term future of the library at your institution.
  36. 36. TP Resources Bang! https://bitbucket.org/dmptool/main/wiki/Materials
  37. 37. blog.dmptool.org/webinar-series 28 May Introduction to the DMPTool 4 June Learning about data management: Resources, tools, materials 18 June Customizing the DMPTool for your institution 25 June Environmental Scan:Who's important at your campus 9 July Promoting institutional services; EZID Outreach Made Simple! 16 July Health Sciences & DMPTool - Lisa Federer, UCLA 23 July Digital humanities and the DMPTool - Miriam Posner, UCLA 13 Aug Data curation profiles and the DMPTool – Jake Carlson, Purdue 27 Aug Talking Points for Meeting with Institutional Stakeholders 24 Sept Beyond Funder Requirements: More Extensive DMPs 15 Oct Other tools and resources that work with/complement the DMPTool 5 Nov Case studies – How librarians have successfully used the tool TBD Outreach Kit Introduction
  38. 38. Email Twitter Blog Facebook uc3@ucop.edu daniel.phipps@ucop.edu @TheDMPTool blog.dmptool.org Facebook.com/DMPTool Questions?

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