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DMPTool Webinar 10: More Extensive DMPs

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Data management plans existed long before the NSF started requiring them. DMPs have inherent value despite their being relatively unknown to researchers until now. Proper, thorough data management plans are potentially a major time saver and a huge asset for the project. In this webinar, we will cover how to go beyond funder requirements and develop more thorough data DMPs The Gulf of Mexico Research Initiative requires an extensive data management plan for projects it funds; we will hear about their efforts and how they are planning to use the DMPTool going forward.

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DMPTool Webinar 10: More Extensive DMPs

  1. 1. Logistics for Webinar You must call in for audio: 866-740-1260 access code 9870179# Participants muted Ask questions in chat any time 20 minutes for Q&A Recording & slides, schedule of webinars: blog.dmptool.org/webinar-series DMPToolWebinar Series 10: More Extensive DMPs Sponsored by IMLS 1 October 2013
  2. 2. 28 May Introduction to the DMPTool 4 June Learning about data management: Resources, tools, materials 18 June Customizing the DMPTool for your institution 25 June Environmental Scan:Who's important at your campus 9 July Promoting institutional services; EZID Outreach Made Simple! 16 July Health Sciences & DMPTool - Lisa Federer, UCLA 23 July Digital humanities and the DMPTool - Miriam Posner, UCLA 13 Aug Data curation profiles and the DMPTool – Jake Carlson, Purdue 27 Aug Talking Points for Meeting with Institutional Stakeholders 1 Oct Beyond Funder Requirements: More Extensive DMPs 15 Oct Tools and resources that complement the DMPTool 5 Nov Case studies – Librarians successfully supporting data blog.dmptool.org/webinar-series
  3. 3. Data Management: Beyond Funder Requirements Sherry Lake | @shlakeuva Data ManagementConsultant, University ofVirginia Library DMPToolWebinar Series 10: More Extensive DMPs Sponsored by IMLS 1 October 2013 FromFlickrbyjdretro
  4. 4. Roadmap https://www.facebook.com/charlottesvillevirginia: Photo Instagrammer ihugtrees05 Goals of theWebinar Review DMP Funder Requirements Operational Data Management Data ManagementWorkbook Preview of DMPTool2: Institutional Requirements
  5. 5. • Differentiate between Funder Data Management Plan and Operational Data Management • Understand the parts of a Data Management Workbook • Introduce the institutional data management requirements in DMPTool2 PersonalCollection:SherryLake Webinar Goals
  6. 6. Roadmap https://www.facebook.com/charlottesvillevirginia: Photo Instagrammer ihugtrees05 Goals of theWebinar Review DMP Funder Requirements Operational Data Management Data ManagementWorkbook Preview of DMPTool2: Institutional Requirements
  7. 7. Parts of a (Generic) NSF Data Management Plan I. Products of the Research:The types of data, samples, physical collections, software, curriculum materials, and other materials to be produced in the course of the project. II. Data Formats:The standards to be used for data and metadata format and content (where existing standards are absent or deemed inadequate, this should be documented along with any proposed solutions or remedies). III. Access to Data and Data Sharing Practices and Policies: Policies for access and sharing including provisions for appropriate protection of privacy, confidentiality, security, intellectual property, or other rights or requirements. IV. Policies for Re-Use, Re-Distribution, and Production of Derivatives. V. Archiving of Data: Plans for archiving data, samples, and other research products, and for preservation of access to them. 7 Grant Proposal Guide (GPG) Chapter II.C.2.j http://www.nsf.gov/pubs/policydocs/pappguide/nsf13001/gpg_2.jsp#dmp
  8. 8. Specific Requirements • Roles and Responsibilities – outline the rights and obligations of all parties • Project Data Management – how data is managed and maintained during project “lifetime” From Flickr by jesseFewell
  9. 9. Funder Data Management Plan Obligations • Plan monitored via annual and final report • Outcomes reported in subsequent proposals – Under “Results of Prior NSF support” FromFlickrbystarheadboy
  10. 10. Roadmap https://www.facebook.com/charlottesvillevirginia: Photo Instagrammer ihugtrees05 Goals of theWebinar Review DMP Funder Requirements Operational Data Management Data ManagementWorkbook Preview of DMPTool2: Institutional Requirements
  11. 11. What is a Data Management Plan? • Brief description of how you will comply with funder’s data sharing policy • Reviewed as part of a grant application AND • A comprehensive plan of how you will manage your research data throughout the lifecycle of your research project
  12. 12. Lifecycle Data Management Data Life Cycle Re- Purpose Re- Use Deposit Data Collection Data Analysis Data Sharing Proposal Planning Writing Data Discovery End of Project Data Archive Project Start Up Research Lifecycle: Uva Library Data ManagementConsultingGroup http://dmconsult.library.virginia.edu/lifecycle/
  13. 13. Operational Data Management • Appoint Data Manager Contact • Describe data to be collected and methodology • Include guidelines on data documentation • Plan security and backup procedures • Plan sharing of data for public use • Include preservation plans • Document copyright and intellectual property rights Ted Nguyens USA Blog: http://www.tednguyenusa.com
  14. 14. Methods of Data Management • Data Organization – Working more efficiently with data • DataAdministration – Protecting data and ensuring quality • DataArchiving and Sharing – Archiving for preservation and sharing to promote re-use
  15. 15. Roadmap https://www.facebook.com/charlottesvillevirginia Photo Instagrammer ihugtrees05 Goals of theWebinar Review DMP Funder Requirements Operational Data Management Data ManagementWorkbook Preview of DMPTool2: Institutional Requirements
  16. 16. Parts of theWorkbook 1. Project description 2. Survey of existing data 3. Data to be created i. Data organization methods 4. Data administration issues: i. Funding and institutional requirements ii. Data owners and stakeholders iii. Access and security iv. Privacy/Confidentiality v. Backups 5. Data sharing and archiving 6. Responsibilities 7. Data documentation and metadata 8. Budget
  17. 17. Data to be Created
  18. 18. Data to be Created File Naming ConventionsFileVersion Control • Via file naming conventions • Software forVersion Control • NetworkVersion Control
  19. 19. DataAdministration • Funding & Institutional Policies • Access (working storage) & Security • Backups
  20. 20. Data Sharing & Archiving
  21. 21. Other Key Sections Budget • Responsibilities • Data Documentation and Metadata • Budget
  22. 22. When a Plan ComesTogether • Consistent Data Management • Can be used for training • Use parts for Data Management Reports • Easy to record changes (i.e., policy) Rich Murmane Blog: http://richmurnane.blogspot.com/
  23. 23. Roadmap https://www.facebook.com/charlottesvillevirginia Photo Instagrammer ihugtrees05 Goals of theWebinar Review DMP Funder Requirements Operational Data Management Data ManagementWorkbook Preview of DMPTool2: Institutional Requirements
  24. 24. Institutional Requirements • Institutions can create local data management requirements • Can reflect institution data management policies Flickrby:jackson_lo
  25. 25. Local Institution https://bitbucket.org/dmptool/main/wiki/DMPTool2Project
  26. 26. ANU Data Management Manual: Managing Digital Research Data at theAustralian NationalUniversity (6th Edition): http://tinyurl.com/ANU- DMP Managing and Sharing Data: Best Practices for Researchers (3rd Edition): http://www.data- archive.ac.uk/media/2894/managing sharing.pdf University ofVirginia Data Management PlanningWorkbook, e- mail: shlake@virginia.edu For More Information Flickrby:SpacemanSpiff,intergalacticexplorer!
  27. 27. Email Twitter Website shlake@virginia.edu @shLakeuva http://dmconsult.library.virginia.edu
  28. 28. DMP: Beyond the 2-Pager James Gibeaut, PhD GRIIDC Director and Endowed Chair for Geospatial Sciences Harte Research Institute for Gulf of Mexico Studies Texas A&M University – Corpus Christi, TX (email: james.gibeaut@tamucc.edu) Felimon Gayanilo Systems Architect Harte Research Institute for Gulf of Mexico Studies Texas A&M University – Corpus Christi, TX (email: felimon.gayanilo@tamucc.edu)
  29. 29. Mission The mission of Gulf of Mexico Research Initiative (GoMRI) is to implement an independent research program that will (1) Study the effects of the Deepwater Horizon incident and the potential associated impact of this and similar incidents on the environment and public health and (2) Develop improvements for spill mitigation, oil detection and characterization, and advanced remediation technologies. Presenter: J. Gibeaut
  30. 30. Goal The ultimate goal of the GoMRI is be to improve society’s ability to understand, respond to and mitigate the impacts of petroleum pollution and related stressors of the marine and coastal ecosystems, with an emphasis on conditions found in the Gulf of Mexico. Knowledge accrued will be applied to restoration and to improving the long-term environmental health of the Gulf of Mexico. Presenter: J. Gibeaut
  31. 31. Research Themes 1. Physical distribution and ultimate fate of contaminants associated with the Deepwater Horizon incident; 2. Chemical evolution and biological degradation of the contaminants; 3. Environmental effects of the contaminants on Gulf of Mexico ecosystems, and the science of ecosystem recovery; 4. Technology developments for improved detection, characterization, mitigation, and remediation of offshore oil spills; and 5. Impacts of oil spills on public health. Presenter: J. Gibeaut
  32. 32. Presenter: J. Gibeaut GoMRI Funds Awarded as of December 31, 2011
  33. 33. Data Management Policy Guiding Principles • Timely submission of data and model outputs to GRIIDC and to national repositories • Use of existing data standards and management systems as much as practicable • Employ best practices for data policy and data management as elucidated by NSF and NOAA or other agency appropriate for the topic of study • A strong commitment to data management by each PI Presenter: J. Gibeaut
  34. 34. Request for Proposal and the DMP • RFPs are drafted by the GoMRI Research Board and announced through the GoMRI website (see http://gulfresearchinitiative.org/request-for-proposals/rfp-iv-save- the-date/ for the next RFP) • Includes pre-proposal and full proposal requirement with abbreviated DMP. Post-Award: Revisiting the DMP • GoMRI/GRIIDCTemplate (http://data.gulfresearchinitiative.org/docs/DMP/Gulf-of- Mexico-Research-Initiative-Data-Management-Plan- Template.pdf) • DMPTool (https://dmp.cdlib.org/; GoMRI template is also available) • Example DMPs are also posted on GRIIDC site Presenter: J. Gibeaut
  35. 35. Dataset: Concept to Registration Presenter:F.Gayanilo
  36. 36. Dataset: Concept to Registration Presenter:F.Gayanilo
  37. 37. CDL DMPTool Presenter:F.Gayanilo
  38. 38. Dataset: Concept to Registration Presenter:F.Gayanilo
  39. 39. Dataset Information Form (DIF) • Inform the community of what is planned to be collected, and • Inform GRIIDC of what is expected to come. Presenter:F.Gayanilo
  40. 40. Dataset: Concept to Registration Presenter:F.Gayanilo
  41. 41. Compliance/Dataset Monitoring Presenter: F. Gayanilo
  42. 42. Dataset: Concept to Registration Presenter:F.Gayanilo
  43. 43. Dataset Registration/Submission Presenter:F.Gayanilo
  44. 44. ISO 19115/19115-2 Metadata Editor Presenter:F.Gayanilo
  45. 45. Compliance/Dataset Monitoring Presenter: F. Gayanilo
  46. 46. Data Discovery (https://data.gulfresearchinitiative.org/) Presenter: F. Gayanilo
  47. 47. Thank you! DMP: Beyond the 2-Pager James Gibeaut, PhD GRIIDC Director and Endowed Chair for Geospatial Sciences Harte Research Institute for Gulf of Mexico Studies Texas A&M University – Corpus Christi, TX (email: james.gibeaut@tamucc.edu) Felimon Gayanilo Systems Architect Harte Research Institute for Gulf of Mexico Studies Texas A&M University – Corpus Christi, TX (email: felimon.gayanilo@tamucc.edu)
  48. 48. blog.dmptool.org/ webinar-series From Flickr by Jeff Keacher In 2 weeks: ComplementaryTools Presenters: Carly Strasser, Perry Willett, Marisa Strong, Center for Open Science Tuesday 15 Oct @ 10am PT
  49. 49. blog.dmptool.org/webinar-series/
  50. 50. blog.dmptool.org/webinar-series 28 May Introduction to the DMPTool 4 June Learning about data management: Resources, tools, materials 18 June Customizing the DMPTool for your institution 25 June Environmental Scan:Who's important at your campus 9 July Promoting institutional services; EZID Outreach Made Simple! 16 July Health Sciences & DMPTool - Lisa Federer, UCLA 23 July Digital humanities and the DMPTool - Miriam Posner, UCLA 13 Aug Data curation profiles and the DMPTool – Jake Carlson, Purdue 27 Aug Talking Points for Meeting with Institutional Stakeholders 1 Oct Beyond Funder Requirements: More Extensive DMPs 15 Oct Tools and resources that complement the DMPTool 5 Nov Case studies – Librarians successfully supporting data
  51. 51. Email Twitter Blog Facebook uc3@ucop.edu @TheDMPTool blog.dmptool.org Facebook.com/DMPTool Questions?

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