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  1. 1. THE UNIVERSITY OF BRITISH COLUMBIA TIME MANAGEMENT for UNIVERSITY STUDENTS STUDENT HANDOUT PACKAGEWorkshop Objectives  Assess your use of time.  Identify obstacles and potential solutions to develop effective time management skills.  Analyze current time management practices.  Describe personal energy cycle.  Identify personal goals and practice a method of setting priorities.  Create a personal time management plan aligned with goals and priorities.  Identify more resources/tools to implement time management strategies. TIME MANAGEMENT OBSTACLES: WHAT IS STANDING IN YOUR WAY? 11. High School versus University Expectations2. Procrastination  Screen time is an obvious example (Facebook, YouTube, MSN, email, movies, TV, etc).  “Busy-work procrastination”3. Time between classes4. Commuting5. Perfectionism6. Unrealistic expectations  Expecting to finish large portions of work in short periods of time (i.e.“Catch-up time management”)  Spending too much time on one activity so one’s concentration dwindles.1 Adapted from: University of Guelph, “Learning Time,” The Learning Commons,<> (10 December 2004). 1
  2. 2. THE UNIVERSITY OF BRITISH COLUMBIA TIME MANAGEMENT EXERCISE It is important to acknowledge that time management, stress management and goal setting are all inter-connected to each other. Many factors affect how we manage our time, both internal and external. It is key to focus on the factors we are able to control. Fill in the chart below and ask yourself: What are my biggest problems? What are some potential solutions? Big Problem Often a Sometimes a Seldom a for me Problem Problem Problem1. Not setting goals and deadlines.2. Leaving things until the last possible minute.3. Priorities unclear or changing faster than you are aware of4. Leaving tasks unfinished5. “Fire fighting” or crisis management6. Not following through with plans.7. Attempting too much – unrealistic time estimates.8. Late for class9. Personal disorganization (e.g., cluttered desk)10. Handing in assignments late11. Lack of self-discipline12. Lack of motivation13. Not enough sleep14. Too many interests and commitments15. Easily distracted from task (e.g., by telephone calls, visits) My 2 Biggest Problems are:  _______________________________________________________  _______________________________________________________ Potential Solutions include: o _______________________________________________________ 2
  3. 3. THE UNIVERSITY OF BRITISH COLUMBIA WHERE DOES THE TIME GO? PERSONAL TIME SURVEY2Think about how many hours you spend on each of the following tasks considered the necessitiesand basic living tasks. Multiply that number by 7 to get an idea of how many hours you spend eachweek on that item.1. Number of hours of sleep each night ________ X 7 = _______2. Number of grooming hours per day ________ X 7 = _______3. Number of hours for meals/snacks per day (include ________ X 7 = _______ preparation time).4a. Total travel time weekdays ________ X 5 = _______4b. Total travel time weekends ________ X 2 = _______5. Number of hours per week for regularly scheduled functions (clubs, gym, get-togethers, etc.) ____________________6. Number of hours per day for chores and errands ________ X 7 = _______7. Number of hours of class per week ____________________8. Number of hours of work per week ____________________9. Number of average hours per week socializing, dates, etc. Be honest! ____________________ Now add up the totals: ____________________ Subtract the above number from 168 = 168- _______= _______Study Hour Formula*Easy class (# study hours needed) ________ x 2 = _______Average class (# study hours needed) ________ x 3 = _______Difficult class (# study hours needed) ________ x 4 = _______Total _______Compare this number to your time left from the survey box above. Have you left yourself enoughtime for your studies?*Remember that this formula is only a guideline, and actual times need to be based on the facultyand course in question.2 Adapted from: George Mason University, “Personal Time Survey,” Self-Development Center, <> (10 December 2004). 3
  4. 4. THE UNIVERSITY OF BRITISH COLUMBIA YOUR ENERGY CYCLEConsider when you are “at your best” and plan activities according to your energy cycle. If this is ahard task to do on the spot, try charting a typical weekday and weekend sometime this week.100%Energy50%0 _______AM _______Noon ______PMREFLECTION QUESTIONS: 1. Do you plan your day to work with your energy cycle? ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ 2. How could you better utilize your period of peak energy? ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ 4
  5. 5. THE UNIVERSITY OF BRITISH COLUMBIA PRIORITIZE your PERSONAL GOALSAnother important aspect of time management is goal setting and prioritization. You can’t prioritizebefore you have determined your life, career or personal goals. Take the time to think about yourgoals. Consider goals for the next: week, month, term, year, five years…Ask yourself: 1. Do your goals span all the areas of your life? (career, family, friendships, spiritual, pleasure, community, self-growth….) 2. How do you plan to achieve your goals? 3. Are there any obstacles to realizing your goals?Be sure your goals are SMART3:S – SpecificState exactly what you want to achieve. Can you break a larger task down intosmaller items?M - MeasurableEstablish clear definitions to help you measure if you’re reaching your goal.A - Action-OrientedDescribe your goals using action verbs, and outline the exact steps you will take to accomplishyour goal.R - RealisticGive yourself the opportunity to succeed by setting goals you’ll actually be able to accomplish. Besure to consider obstacles you may need to overcome.T - Time-BoundNow much time do you have to complete the task? Decide exactly when you’ll start and finish yourgoal.NEXT, Set Your Priorities  list things that need to be done.  prioritize by listing them according to: A - must do (top priority, critical) B - should do (worthwhile, but not essential) C - nice to do (low value, can be eliminated or postponed)3 Adapted from: Sanger Learning and Career Centre, Learning Handouts, SMART Goals,<> (15 January 2011). 5
  6. 6. THE UNIVERSITY OF BRITISH COLUMBIA CREATE A PERSONAL TIME MANAGEMENT PLANYou have assessed and analyzed your current time management strategies, your biggest problemareas, your energy cycle, established your goals and prioritize now it is time to put this plan downon paper. To give you a head’s start on your weekly time management schedule – begin to fill outthis weekly timetable. Indicate your classes, regular & flexible study times, work schedule,recreational activities and other standing commitments on this scheduler. Monday Tuesday Wednesday Thursday Friday Saturday Sunday 6:00-7:00 7:00-8:00 8:00-9:00 9:00-10:00 10:00-11:00 11:00-12:00 12:00-1:00 1:00-2:00 2:00-3:00 3:00-4:00 4:00-5:00 5:00-6:00 6:00-7:00 7:00-8:00 8:00-9:00 9:00-10:00 10:00-11:00 11:00-12:00 ADDITIONAL RESOURCES 6
  7. 7. THE UNIVERSITY OF BRITISH COLUMBIAUBC Learning Commons: o Time Management Toolkit management-toolkit/ o Procrastination Concentration Toolkit toolkits/procrastinationconcentration-toolkit/ o Stop Wasting Time Online study-on/stop-wasting-time-online/UBC Library’s Assignment Calculator timer stopwatch of Guelph’s online guide to time management Guides and Strategies o Daily schedule o Weekly Schedule o Create a quick and easy prioritized ‘to do’ list. 7