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Sound of practical financial management for ngo sector

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Sound of practical financial management for ngo sector

  1. 1. Overview of practical guidelines on Sound Financial Management for NGO sector Prepared and presented by Mr. Ok Libounna Director of Financial Affairs, CWS Vision: A strong and capable civil society, cooperating and responsive to Cambodia’s development challenges
  2. 2. Presentation outlines I. Overview of Guideline 1. Back Ground 2. Purpose of guideline II. Introduction to Financial Management III. Developing Policies and Procedure, Budget and Financial Accounting Systems IV. Internal Control, Financial Reporting and Audits V. Further Financial Management Activity VI. Way forward
  3. 3. I. Overview of Guideline 1. Background  In April 2009, CCC established the first Finance Learning Forum in the aims 1. to provide opportunities to its members to discuss, reflect and learn on sound financial management, 2. to build a strong network amongst finance practitioners and professionals, and 3. to develop a practical guidelines on sound financial management for NGO community.
  4. 4. I. Overview of Guideline 1. Background (con’t)  This guideline is developed by a finance working group in consultations with finance practitioners and professionals of CCC members with technical support from a group of freelance consultants.  It was under leadership and facilitation of the Cooperation Committee for Cambodia (CCC)  It was financially supported by Diakonia and Oxfam (America) through a learning forum project
  5. 5. I. Overview of Guideline (Con’t) 2. Purpose of guideline  To improve the framework of accountability and transparency in the field of Financial Management in the NGO sector in Cambodia, drawing on the experience of CCC’s member specialists in this field.
  6. 6. I. Overview of Guideline (Con’t) 2. Purpose of guideline (con’t)  It aims to provide guidance and share best practices, hoping to:  Enhance compliance with laws and standards related to Financial Management.  Promote professionalism and best practices related to Financial Management.  Provide useful tools for ongoing learning which are adaptable for individuals working in Financial Management.
  7. 7. I. Overview of Guideline (Con’t) 3. What are in the guideline?  5 Chapters: 1) Overview of guidelines, 2) introduction to financial management, 3) developing financial policies and procedures, 4) internal control and external auditing, and 5) further financial management activities  Glossary  Annexes: including sample tools and forms
  8. 8. II. Introduction to Financial Management Who are the key player in financial management ?  Board of Director  Management Team  Executive Director  Program Manager Finance Manager Accountant  Cashier The important of Financial Management for NGO. Serves as a guide for the Board of Trustees (BOT) Enables Management to make informed decisions. Gives organizations the necessary advantage over increasingly scarce resources. Establishes and strengthens CREDIBILITY of NGOs…
  9. 9. II. Introduction to Financial Management Compliance with Laws and standards. There are 4 principles to adopt to ensure that compliance is achieved All individuals within the organization comply with applicable laws and considers adherence to nonbinding rules, codes and standards  Follow the applicable standards include IFRS, GAAP and others  Compliance risk should form an integral part of the organization’s risk management process The board and each individual director should delegate to management the implementation of an effective compliance framework and clarify its processes.
  10. 10. III. Developing Policies and Procedure, Budget and Financial Accounting Systems Budget Management Process of Developing Policies and procedure Best Practice of Financial Management Financial Accounting system Strategy for financial sustainability
  11. 11. IV. Internal Control, Financial Reporting and Audits External and Internal Audit Financial Reporting Internal Control.
  12. 12. V. Further Financial Management Activity Financial Coding and Chart of Accounts Travel Procurement Bookkeeping Fixed Assets Procurement Filing system and Audit Trails Cash and Bank Management Payrolls Petty Cash Bank Reconciliation Advance
  13. 13. VI. Way Forward 1. Continue to improve and develop practical guidelines, tools and forms for promoting sound financial management for NGOs in Cambodia. 2. The guideline will be used a tool to ongoing discuss and debate at the finance learning forum 3. The guideline is made available to NGO community through different forms of community, it will be posted on CCC website. 4. CCC encourage members to use this guideline and to documents what works well and what not.

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