Administration of Digitization  Trilce Navarrete Hernández UofO 2009-11-10
<ul><li>Today: </li></ul><ul><li>Background </li></ul><ul><li>Managing digitization </li></ul><ul><ul><li>National – Nethe...
<ul><li>Digital Facts </li></ul><ul><ul><li>Project goals: </li></ul></ul><ul><ul><li>To develop a system that could be im...
<ul><li>Digital Facts </li></ul><ul><li>Production </li></ul><ul><li>23% is digitized </li></ul><ul><li>41% must be digiti...
<ul><li>Digital Facts </li></ul><ul><li>Costs areas </li></ul><ul><li>Expenditure: average  $   158,686 </li></ul>UofO 200...
<ul><li>Dutch  e xperience </li></ul><ul><ul><li>Data gathering strategies: </li></ul></ul><ul><ul><li>Self-registration <...
<ul><li>Dutch  e xperience </li></ul><ul><ul><li>2007 NLD estimates for  m useums: </li></ul></ul><ul><ul><li>(DEN 2008, N...
<ul><li>Dutch  e xperience </li></ul><ul><ul><li>What the numbers say: </li></ul></ul><ul><ul><li>There is no homogenous c...
<ul><li>Managing  l ocal </li></ul><ul><ul><li>Museums: Digital activities influencing work practice </li></ul></ul><ul><u...
<ul><li>Managing  l ocal </li></ul><ul><ul><li>Museums: Digital activities influencing work practice </li></ul></ul><ul><u...
<ul><li>Managing  l ocal </li></ul><ul><ul><li>Museums: Digital activities influencing work practice </li></ul></ul><ul><u...
<ul><li>Managing  l ocal </li></ul><ul><ul><li>Museums: Digital activities influencing work practice </li></ul></ul><ul><u...
<ul><li>Managing  l ocal </li></ul><ul><ul><li>Museums: Digital activities influencing work practice </li></ul></ul><ul><u...
<ul><li>Managing  l ocal </li></ul><ul><ul><li>Informing local strategy: </li></ul></ul><ul><ul><li>Planning: strategic pr...
<ul><li>Managing  l ocal </li></ul><ul><ul><li>Informing local strategy per sector: </li></ul></ul><ul><ul><li>Museums: co...
UofO 2009-11-10 <ul><ul><li>Towards  U niversal  A ccess to  H eritage  K nowledge … </li></ul></ul><ul><ul><li>Thank you ...
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Administration of Digitization

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Guest lecture at the Arts Administration Program of the University of Oregon, November 10th, 2009

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Administration of Digitization

  1. 1. Administration of Digitization Trilce Navarrete Hernández UofO 2009-11-10
  2. 2. <ul><li>Today: </li></ul><ul><li>Background </li></ul><ul><li>Managing digitization </li></ul><ul><ul><li>National – Netherlands </li></ul></ul><ul><ul><li>Local – museums </li></ul></ul><ul><li>Discussion </li></ul>UofO 2009-11-10
  3. 3. <ul><li>Digital Facts </li></ul><ul><ul><li>Project goals: </li></ul></ul><ul><ul><li>To develop a system that could be implemented for the s tructural g athering of digital heritage data (production output + costs). </li></ul></ul><ul><ul><li>To gather s tatistical d ata that would give policy makers an insight into the currently available digital heritage and the investment that has taken place. </li></ul></ul><ul><ul><li>Number of objects + Objects digitized + Digitization expenditure </li></ul></ul><ul><ul><li>Museums = 41 / 775 (science, art and history, other) </li></ul></ul><ul><ul><li>Libraries = 21 / 699 (National, public, special, scientific, research centers) </li></ul></ul><ul><ul><li>Archives = 38 / 329 </li></ul></ul><ul><ul><li>AV = 2 / 3 </li></ul></ul><ul><ul><li>Combined institutions = 11 </li></ul></ul><ul><ul><li>Monuments and archaeological sites = 0 / 50,700,000 </li></ul></ul><ul><ul><li>Total Digital Facts responses = 128 </li></ul></ul>UofO 2009-11-10 5 sectors
  4. 4. <ul><li>Digital Facts </li></ul><ul><li>Production </li></ul><ul><li>23% is digitized </li></ul><ul><li>41% must be digitized </li></ul><ul><li>36% does not have to be digitized </li></ul><ul><ul><li>45 million o bjects </li></ul></ul>UofO 2009-11-10
  5. 5. <ul><li>Digital Facts </li></ul><ul><li>Costs areas </li></ul><ul><li>Expenditure: average $ 158,686 </li></ul>UofO 2009-11-10
  6. 6. <ul><li>Dutch e xperience </li></ul><ul><ul><li>Data gathering strategies: </li></ul></ul><ul><ul><li>Self-registration </li></ul></ul>UofO 2009-11-10
  7. 7. <ul><li>Dutch e xperience </li></ul><ul><ul><li>2007 NLD estimates for m useums: </li></ul></ul><ul><ul><li>(DEN 2008, NMV 2007, MusIP 2007) </li></ul></ul><ul><ul><li>Registered  there is a record of the object = 83% </li></ul></ul><ul><ul><li>Automated  the recorded object is in digital format = 57% </li></ul></ul><ul><ul><li>Digitized  there is a digital image of the object = 37% </li></ul></ul><ul><ul><li>Documented  the object has context information = 34-54% </li></ul></ul><ul><ul><li>Online  information about the object can be found online = 31% </li></ul></ul>UofO 2009-11-10
  8. 8. <ul><li>Dutch e xperience </li></ul><ul><ul><li>What the numbers say: </li></ul></ul><ul><ul><li>There is no homogenous concept for digitization </li></ul></ul><ul><ul><li>Registration + Image + Context (documentation + stories) </li></ul></ul><ul><li>Production process involves different people / institutions </li></ul><ul><li>Sector differences are based on object characteristics </li></ul><ul><li>Missing culture of accountability </li></ul><ul><li>Need for comparable data measures </li></ul>UofO 2009-11-10
  9. 9. <ul><li>Managing l ocal </li></ul><ul><ul><li>Museums: Digital activities influencing work practice </li></ul></ul><ul><ul><li>Data analysis </li></ul></ul><ul><ul><ul><li>Limited systems (paper cards/acquisitions log book)  Flexible content and format for innovative documentation of knowledge </li></ul></ul></ul>UofO 2009-11-10
  10. 10. <ul><li>Managing l ocal </li></ul><ul><ul><li>Museums: Digital activities influencing work practice </li></ul></ul><ul><ul><li>Time + Place </li></ul></ul><ul><ul><ul><li>Limited on-site local access  24/7 access </li></ul></ul></ul>UofO 2009-11-10
  11. 11. <ul><li>Managing l ocal </li></ul><ul><ul><li>Museums: Digital activities influencing work practice </li></ul></ul><ul><ul><li>Democratization of production </li></ul></ul><ul><ul><ul><li>Curator owned objects  Knowledge is made by use and reuse of information </li></ul></ul></ul>UofO 2009-11-10
  12. 12. <ul><li>Managing l ocal </li></ul><ul><ul><li>Museums: Digital activities influencing work practice </li></ul></ul><ul><ul><li>Standards </li></ul></ul><ul><ul><ul><li>Each curator had own system  Effort to adopt international standards of process, format and language </li></ul></ul></ul>UofO 2009-11-10
  13. 13. <ul><li>Managing l ocal </li></ul><ul><ul><li>Museums: Digital activities influencing work practice </li></ul></ul><ul><ul><li>Costs </li></ul></ul><ul><ul><ul><li>All work was manual  Labor cost remain high. Production depends on goals, use, object type, partners…. Objects are revalued </li></ul></ul></ul>UofO 2009-11-10
  14. 14. <ul><li>Managing l ocal </li></ul><ul><ul><li>Informing local strategy: </li></ul></ul><ul><ul><li>Planning: strategic pragmatic approach to production </li></ul></ul><ul><ul><li>Information plan + Digitization plan + Project </li></ul></ul><ul><li>Production: phases </li></ul><ul><ul><li>Broad registration + Selected contextualization (events approach) </li></ul></ul><ul><li>Resources: ongoing in entire organization </li></ul><ul><li>Technical: Centralized connection to personalized applications </li></ul><ul><li>Internal: Revision of past practice (production, standards, organization, content, users, financial, role in society) </li></ul><ul><li>External: Collaboration ! secure access to digital collections to guarantee use of heritage content </li></ul>UofO 2009-11-10
  15. 15. <ul><li>Managing l ocal </li></ul><ul><ul><li>Informing local strategy per sector: </li></ul></ul><ul><ul><li>Museums: comparative productivity lag </li></ul></ul><ul><ul><li>(Gemeente Den Haag specialized site, Naturalis whale watching database site) </li></ul></ul><ul><li>Libraries: shared collections </li></ul><ul><li>(Scientific libraries benchmarking, Dutch Art History Libraries Society inventory) </li></ul><ul><li>Archives: digitization on demand </li></ul><ul><li>(National Archive image database, Amsterdam City Archive) </li></ul><ul><li>AV: social curating </li></ul><ul><li>(10voor12 sound collection, use of YouTube) </li></ul><ul><li>Monuments: videogames, computerized visualization </li></ul><ul><li>(What? Was? Where? Project, use of GoogleEarth) </li></ul>UofO 2009-11-10 USER: Crowdsoarcing Social networks Findability Relevance
  16. 16. UofO 2009-11-10 <ul><ul><li>Towards U niversal A ccess to H eritage K nowledge … </li></ul></ul><ul><ul><li>Thank you … ! </li></ul></ul><ul><ul><li>T.NavarreteHernandez @ uva.nl </li></ul></ul>

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