Identifying digitization  related costs a reflective exercise Trilce Navarrete Hernández 8 th  European Conference on Digi...
<ul><li>Digital heritage statistics </li></ul><ul><li>Identifying digitization costs (+ benefits) </li></ul><ul><li>Dutch ...
<ul><li>Why </li></ul><ul><li>L imited resources </li></ul><ul><li>3 decade  h istory </li></ul><ul><li>Need to  k now   ...
<ul><li>Measuring efforts </li></ul><ul><li>2005-2008: ICT monitor (Netherlands Institute for Heritage) </li></ul><ul><li>...
<ul><li>Digital Facts </li></ul><ul><ul><li>Project goals: </li></ul></ul><ul><ul><li>To develop a system that could be im...
<ul><li>Digital Facts </li></ul><ul><ul><li>Museums = 41 / 775 (science, art and history incl. ethnography, other) </li></...
<ul><li>Digital Facts </li></ul><ul><li>Production </li></ul><ul><li>23% is digitized </li></ul><ul><li>41% must be digiti...
<ul><li>Digitization has changed work process </li></ul>8th European Conference on Digital Archiving - T. Navarrete Adopti...
<ul><li>Digitization has changed work process </li></ul>8th European Conference on Digital Archiving - T. Navarrete Amster...
<ul><li>Digitization has changed work process </li></ul><ul><li>Digitization has change production: </li></ul><ul><li>Orga...
<ul><li>Digitization has changed work process </li></ul><ul><li>Digitization has change access: </li></ul><ul><li>Providin...
<ul><li>Digitization has changed work process </li></ul><ul><li>Digitization allows for new roles: </li></ul><ul><li>The u...
<ul><li>Ingredients for success </li></ul>8th European Conference on Digital Archiving - T. Navarrete People Know-how Trus...
<ul><li>Ingredients for success </li></ul><ul><li>Digital activities staff </li></ul><ul><li>Libraries: labor = 70% expend...
<ul><li>Ingredients for success </li></ul><ul><li>Identified cost areas </li></ul><ul><li>Reported yearly average expendit...
<ul><li>Ingredients for success </li></ul><ul><li>Financing digital activities </li></ul>8th European Conference on Digita...
<ul><li>Ingredients for success </li></ul><ul><ul><li>Self reflection </li></ul></ul>8th European Conference on Digital Ar...
<ul><li>Reporting an overview </li></ul><ul><li>P roduction </li></ul><ul><li># objects / # dossiers / # collections    #...
<ul><li>Identifying cost areas </li></ul><ul><li>Costs areas (one model) </li></ul><ul><li>Other models: OAIS Open Archiva...
<ul><li>Dutch  e xperience </li></ul><ul><li>Archives: collections of information about processes with a  context </li></u...
<ul><ul><li>Towards  U niversal  A ccess to  H eritage  K nowledge … </li></ul></ul><ul><ul><li>Thank you …  ! </li></ul><...
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2010 Eca Id Dig Costs Navarrete2

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Identifying Digital Activities related costs: a self reflecting exercise. A quick 1,2,3,4 to argument investment and calculate benefits.

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  • 2010 Eca Id Dig Costs Navarrete2

    1. 1. Identifying digitization related costs a reflective exercise Trilce Navarrete Hernández 8 th European Conference on Digital Archiving 28-30 April 2010  Geneva  CH
    2. 2. <ul><li>Digital heritage statistics </li></ul><ul><li>Identifying digitization costs (+ benefits) </li></ul><ul><li>Dutch e xperience </li></ul><ul><ul><li>Heritage Sector </li></ul></ul><ul><ul><li>Archives </li></ul></ul>8th European Conference on Digital Archiving - T. Navarrete
    3. 3. <ul><li>Why </li></ul><ul><li>L imited resources </li></ul><ul><li>3 decade h istory </li></ul><ul><li>Need to k now  ‘ meten is weten ’ </li></ul><ul><li>I nform d ecision m aking </li></ul>8th European Conference on Digital Archiving - T. Navarrete
    4. 4. <ul><li>Measuring efforts </li></ul><ul><li>2005-2008: ICT monitor (Netherlands Institute for Heritage) </li></ul><ul><li>2009: Digital Facts (DEN Foundation) </li></ul><ul><li>2010: More Digital Facts (DEN Foundation) </li></ul><ul><li>2010: ICT expertise – qualitative research (NIH) </li></ul><ul><li>Vision towards the future </li></ul><ul><li>2009: eArchive in development (National Archive / Regional Historic Centers) </li></ul><ul><li>2009: Archiving is anticipating (BRAIN Branch Organization of Archival Institutions / KVAN National Association of Archivist) </li></ul>8th European Conference on Digital Archiving - T. Navarrete
    5. 5. <ul><li>Digital Facts </li></ul><ul><ul><li>Project goals: </li></ul></ul><ul><ul><li>To develop a system that could be implemented for the s tructural g athering of digital heritage data (production output + expenditure). </li></ul></ul><ul><ul><li>To gather s tatistical d ata that would give policy makers an insight into the currently available digital heritage and the investment that has taken place. </li></ul></ul><ul><ul><li>Number of objects + Objects digitized + Digitization expenditure </li></ul></ul><ul><ul><li>Initiated by EC Numeric Project </li></ul></ul><ul><ul><li>Commissioned by Ministry of Education, Cultural Affairs and Science </li></ul></ul><ul><ul><li>Coordinated by Digital Heritage Foundation DEN </li></ul></ul><ul><ul><li>Number of on-line visitors ✗ % collections available on-line/on-site ✓ </li></ul></ul>8th European Conference on Digital Archiving - T. Navarrete
    6. 6. <ul><li>Digital Facts </li></ul><ul><ul><li>Museums = 41 / 775 (science, art and history incl. ethnography, other) </li></ul></ul><ul><ul><li>Libraries = 21 / 699 (National, public, special, scientific) </li></ul></ul><ul><ul><li>Archives = 38 / 329 </li></ul></ul><ul><ul><li>AV = 2 / 3 </li></ul></ul><ul><ul><li>Combined institutions = 11 (research centers) </li></ul></ul><ul><ul><li>Monuments and archaeological sites = 0 / 50,700,000 </li></ul></ul><ul><ul><li>Total Digital Facts responses = 128 </li></ul></ul>8th European Conference on Digital Archiving - T. Navarrete 5 sectors
    7. 7. <ul><li>Digital Facts </li></ul><ul><li>Production </li></ul><ul><li>23% is digitized </li></ul><ul><li>41% must be digitized </li></ul><ul><li>36% does not have </li></ul><ul><li>to be digitized </li></ul>8th European Conference on Digital Archiving - T. Navarrete
    8. 8. <ul><li>Digitization has changed work process </li></ul>8th European Conference on Digital Archiving - T. Navarrete Adoption of digital media Input data in computer Publish collections online Type of collection Adaptation of work practice Production Access eDepot
    9. 9. <ul><li>Digitization has changed work process </li></ul>8th European Conference on Digital Archiving - T. Navarrete Amsterdam City Archive Production Access Adaptation of work practice Production Access eDepot Adoption of digital media Input data in computer Publish collections online Type of collection
    10. 10. <ul><li>Digitization has changed work process </li></ul><ul><li>Digitization has change production: </li></ul><ul><li>Organization of production influences costs </li></ul><ul><li>Archives: lowest paid staff – production is outsourced </li></ul><ul><li>Libraries: collaboration based on shared collections </li></ul><ul><li>Museums: highest paid staff for in-house production </li></ul>8th European Conference on Digital Archiving - T. Navarrete (Digital Facts 2009)
    11. 11. <ul><li>Digitization has changed work process </li></ul><ul><li>Digitization has change access: </li></ul><ul><li>Providing access bring new costs considerations </li></ul><ul><li>Reproduction rights remain a concern </li></ul><ul><ul><li>On-line access free of charge (68%), free access after registration (7%), access after payment (5%), and combination (18%) </li></ul></ul><ul><ul><li>Digitization on demand </li></ul></ul>8th European Conference on Digital Archiving - T. Navarrete (Digital Facts 2009)
    12. 12. <ul><li>Digitization has changed work process </li></ul><ul><li>Digitization allows for new roles: </li></ul><ul><li>The user can also be producer </li></ul>8th European Conference on Digital Archiving - T. Navarrete Amsterdam City Archive Production Access
    13. 13. <ul><li>Ingredients for success </li></ul>8th European Conference on Digital Archiving - T. Navarrete People Know-how Trust for collaboration Motivation Network Resources Financial Time to learn / to do Data to inform decision making
    14. 14. <ul><li>Ingredients for success </li></ul><ul><li>Digital activities staff </li></ul><ul><li>Libraries: labor = 70% expenditure (average €49,465 per staff) </li></ul><ul><li>Archives : labor = 70% expenditure (average € 24 ,051 per staff) </li></ul><ul><li>Museums: labor = 90% expenditure (average €55,243 per staff) </li></ul><ul><li>Can some activities be done automated? </li></ul>8th European Conference on Digital Archiving - T. Navarrete (Digital Facts 2009)
    15. 15. <ul><li>Ingredients for success </li></ul><ul><li>Identified cost areas </li></ul><ul><li>Reported yearly average expenditure € 106,128 </li></ul><ul><li>Digital activities (not yet) as line item in budget </li></ul>8th European Conference on Digital Archiving - T. Navarrete (Digital Facts 2009)
    16. 16. <ul><li>Ingredients for success </li></ul><ul><li>Financing digital activities </li></ul>8th European Conference on Digital Archiving - T. Navarrete (Digital Facts 2009)
    17. 17. <ul><li>Ingredients for success </li></ul><ul><ul><li>Self reflection </li></ul></ul>8th European Conference on Digital Archiving - T. Navarrete Know your collections Know your work process Know your production costs 1 2 3 4 Know your reach Quantitative analysis Strategic planning Transparency Accountability Clarity of benefits: Production expenditure Access to collections
    18. 18. <ul><li>Reporting an overview </li></ul><ul><li>P roduction </li></ul><ul><li># objects / # dossiers / # collections  # digitized / # registered / # contextualized / % to digitize / % to reg. / % to contextualize </li></ul><ul><li>E xpenditure </li></ul><ul><li>€ digital activities budget  source (structural / project / in-kind / donations) / cost area (FTE’s / hardware / software) /production type (in-house / collaboration / contracted / public generated) </li></ul><ul><li>A ccess </li></ul><ul><li># objects  % available on-line / % available on-site / # dig. on demand / # on-line users (# hits per page / # unique users / time average visit / # page views / user origin: link/ direct/ search engine) </li></ul>8th European Conference on Digital Archiving - T. Navarrete
    19. 19. <ul><li>Identifying cost areas </li></ul><ul><li>Costs areas (one model) </li></ul><ul><li>Other models: OAIS Open Archival Information System / your own </li></ul><ul><li>Avoid double counting / while including all activities </li></ul>8th European Conference on Digital Archiving - T. Navarrete DEN / Life cycle approach to digitization process
    20. 20. <ul><li>Dutch e xperience </li></ul><ul><li>Archives: collections of information about processes with a context </li></ul><ul><li>Data informs decision making: </li></ul><ul><li>(if best practice cannot be afforded, what is b asic p ractice?) </li></ul><ul><ul><li>New framework for construction of meaning </li></ul></ul>8th European Conference on Digital Archiving - T. Navarrete 1 2 3 4 Investment Benefits
    21. 21. <ul><ul><li>Towards U niversal A ccess to H eritage K nowledge … </li></ul></ul><ul><ul><li>Thank you … ! </li></ul></ul><ul><ul><li>T.Navarrete @ uva.nl </li></ul></ul>8th European Conference on Digital Archiving - T. Navarrete

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