RCC - Teaming for Success Workshop Presentation


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RCC - Teaming for Success Workshop Presentation

  1. 1. – Working together to get things done– Building a Team, Structure & keeping it going– OTC Matching Grant– VISION Draft Review, Niche Markets– Action Teams Sign up during lunch
  2. 2. Action Team Planning:• Action Team Description• Action Team Strategies• Action Team Planning Step by Step• Action Team Budget & Fundraising• Coordinating Action Team Work
  3. 3. INTRODUCTIONS• Name• Organization• Why you are here today• What is your Favorite way to raise money ….
  4. 4. Complete A …to Z (10 minutes)Using objects you have ONYOU (backpack, purses OK)at your table.First group to finish shout!
  5. 5. A small number of peoplewith complementary skillswho are committed to acommon purpose,performance goals, andapproach for which they aremutually accountable.
  6. 6. “A mutually beneficial and well structured group of individuals with a common purpose working to attain results they are more likely to achieve together, than alone.”
  7. 7. A TEAM is the dynamic expression of a collaborative effort
  8. 8. LOWEST HIGHEST  Collaboration  Partnership  Cooperation  Coordination Networking
  9. 9. What are some benefits and challenges weencounter when working in a collaboration?Why collaborate ….. And when?
  10. 10. RelationshipTask
  11. 11. Project Implementation (Task) Project Implementation (Task) Relationship (Team)Team Too Much Focus Too Much Focus on the Project on the Team
  12. 12. 1. List the Top 3 successful Local Collaborations inyour community and what made them successful.2. Report back to the group.List of Collaborations Reasons for their success1. 1.2. 2.3. 3.
  13. 13. 1. 2 columns listing examples of Challenges in yourcommunity and Better Ways to handle such challenges.2. Report top 3 back to large group.CHALLENGES BETTER WAYS1. 1.2. 2.3. 3.
  14. 14. 1. Collaboration is always good.2. We should all start collaborating…NOW!3. Collaboration saves money.4. The parties in a collaboration must have equal power.5. The main reason to collaborate is because funders like to fund collaborations.6. Collaborations must have written agreements.7. A written agreement is a guarantee against any problem.8. If you try hard enough, you can make any collaboration work.
  15. 15. 1. Marriage is always good.2. We should all get married ….3. Marriage saves money.4. The parties in a Marriage shall have equal power.5. The main reason to Marry is because we get to keep the gifts.6. Married people shall have written agreements.7. In a Marriage a written agreement is a guarantee against any/all problems.8. If you try hard enough, you can make any Marriage work….
  16. 16. Collaboration Barriers Time TurfTrust Trusses Transition
  17. 17. Collaboration BarriersTime: it takes a long time to develop a collaborationTurf: perceived or real threats (imbalance of benefits received )Trust: prior or current relationships (lack of understanding)Trusses: lack of structure (correct members, self-interest, roles,decision making, communication, …)Transition: must have a plan (to ensure continuity &sustainability)
  18. 18. • Ideology: often leaves little room for the flexibilityneeded• Leadership: if no one has enough power to bring orkeep the group together …. It may fail.• Power: we must equally value different powers• History: historical disagreements make things hard• Tokenism: funders require teamwork, thus we gettogether …..
  19. 19. 1. The scope of the collaborative project is clearlydefined.
  20. 20. 2. Each partner knows how the collaboration willadvance the interests of his/her organization orbusiness..
  21. 21. 3. Role and responsibilities have been defined;mechanisms for communication and jointaccountability are in place.
  22. 22. 4. The relationship works: there is structure, trustand respect among the key players to support thelevel of risk and interdependence involved in theproject.
  23. 23. The bigger picture drives theCollaborative TEAM’s actions.Team members exists to servethe bigger picture.
  24. 24. Decision making is a deliberate (mental) processesleading to the selection of one course of action(opinion) chosen among several alternatives.
  25. 25. Unilateral Consensus Democratic
  26. 26. A Decision-Making Protocol is a key element ofgroup collaborationAlways agree how to decide and what criteria willbe used…. Before you start.
  27. 27. $10,000 available of a Matching Grant offered byTravel Oregon to your community to develop 1-3Tourism Project(s).“ For projects that contribute to the developmentand improvement of local economies andcommunities throughout the state by means of theenhancement, expansion and promotion of thevisitor industry.”
  28. 28. $10,000 available of a Matching Grant offered byTravel Oregon to your community to develop one(and possibly more than one) Tourism Project. TheCriteria are: Submitted by (date) Support priorities of RTS Viability (financial, time, applicant’s ability) Potential for Economic Impact
  29. 29. BREAK
  30. 30. If you could bring with you just onething, what would it be?What if you could get 2, 3, 4 ….things?Prioritize your list of 14 objectsFirst [ 3 min.] on your own read IndividualInstructionsThen [7 min] Group Instructions with yourgroup
  31. 31. • What helped make a decision?• What got in the way?• Was there much conflict?• Did you reach consensus? If not?• Could you apply something from today tothose groups in the future?• What would you do differently?
  32. 32. 1. Shaving mirror2. Two-gallon can of oil-gas mixture3. Five-gallon can of water4. One case of U.S. Army MREs5. Twenty square feet of opaque plastic6. Two boxes of chocolate bars7. Fishing kit8. Fifteen feet of nylon rope9. …..
  33. 33. Riding the Rapids of Central Oregon – WeRiver Canyon Country’s Got an App for That (beautiful scenery sitting under the treeEconomic Growth with an iPad)
  34. 34. River Canyon Country – Central Oregon RiverWhere Past Meets Future Canyon Country – The Recipes for Success
  35. 35. River Canyon Country ‐ Escape to the Extraordinary “Central Oregon’s River Canyon CountryFirst Adventure‐mental Park! Blends old west and Native heritage with cutting edge eco‐tourism experiences”
  36. 36. Top 5 Great Destinations RCC – From a Salmonthat You Never Thought Bake to a T‐Bone Steakof They need to be on your “must do Cultural history,list”. Dillon Mt, Amish Ohio, River CanyonCountry, Weed, CA, New Orleans, LA economy and outdoor
  37. 37. RTS – Workshops Recap Priority Projects1. Community Tourism Visioning & Planning, Madras | Tuesday, November 6-7, 20122. Agri & Cultural Tourism, Prineville | Tuesday, December 4-5, 20123. Outdoor Recreation Development, “Un- Cork Your Business”,4. Tourism Potential Event Bicycle Tourism Development Madras | Tuesday, January 8-9, 20135. Marketing on a Shoestring January 29
  38. 38. During lunch – self-select one ACTION TEAMyou would like to participate in.
  39. 39. We are now going to operate under the assumption that, from this point forth, TEAMS (and not individuals) are going to be the unit of ORTS in River Canyon Country.
  40. 40. Action Team Tourism Steering Action Teamcommittee ……..
  41. 41. • Doable & Enduring Project in 1-2 years• Has a Champion – willing to collaborate to see its completion• Needed and necessary to fulfill the VISION
  42. 42. • Regional Marketing [Jack, Sarah, Cristie, Serenia, Kim, Aurolynn, Tory, Don, Kristi, ….]• Team Biking [Maura, Seth, Joe, Stephen, Stan]• Workforce Education/Development [Brenda, Patricia]• Product Development [ Jack, …]
  43. 43. • Team Name: ______________________________• Team Goal(s): _______________________________• Scope of work (what is your Team responsible for): __________• Assets: ___________________________________• Weaknesses: ________________________________• Who might be recruited from within your class to fill the gap? _______________________________________
  44. 44. • Communication: _____________________________• Decision Protocols: how your Action Team will make team decisions? ______________________________ • (e.g., consensus majority vote, in meetings only, people not present must abide by decisions, proxy votes, etc.) • Team Decisions • Group Decisions• Group Meetings ________________________ • Action Teams • Whole Group (Umbrella Steering Comm.)• Interdependencies: ___________________
  45. 45. BREAK
  46. 46. Strategy: 1._____________________________________ 2._____________________________________ 3._____________________________________Action Steps: A._____________________________________ B._____________________________________ C._____________________________________Action Team Members ___________ Roles ___________
  47. 47. Using Worksheets 1 -4 with your Action Teams Discuss and record:1) Choose project (if more than one)2) Discuss Costs & Create Expense Budget3) Create Income Budget and Income Strategies4) Create Action Plan for each strategyNOTE – please return copy to your Trainer
  48. 48. In your Action Team:• Define your top priority project (s) ( if you havemore than one)• Brainstorm a list your Action Team assets usingWorksheet 1
  49. 49. Selected Projects should be:• practical• beneficial• doable• almost shovel ready (achievable in the next yearShort Term or Medium Term 2-5 years)• able to generate community “buy in”• consider connectivity• …….
  50. 50. On a Flip Chart, brainstorm all the costs associated with your project [use Worksheet 2 (bottom half) to create an expense budget]: • Construction? • Marketing? • Printing? • Raw Materials? • Permits?
  51. 51. Create an expense budget Income Cash In-Kind TotalGrants $5,000 $5,000Sponsors $1,100 $1,100Fundraising $2,000 $2,000In-Kind Labor $3,500 $3,500Total Income $7,000 $4,600 $11,600 Expenses Cash In-Kind TotalTree Planting $1,500 $1,200 $2,700Fencing $2,500 $2,800 $5,300Brick Wall $3,000 $600 $3,600Total Expenses $7,000 $4,600 $11,600
  52. 52. 1. Brainstorm a list of fundraising strategies / income sources • Hint: look back at your assets!!! • Don’t forget about TO Matching Grant! • In-Kind and Cash2. Rank Strategies: Screen and prioritize top 5 strategies. Determine which strategies best match budget your project needs. Worksheet 3.3. Create an Income Budget Use top Half of Worksheet 2.
  53. 53. Income Cash In-Kind TotalGrants $5,000 $5,000Sponsors $1,100 $1,100Fundraising $2,000 $2,000In-Kind Labor $3,500 $3,500Total Income $7,000 $4,600 $11,600 Expenses Cash In-Kind TotalTree Planting $1,500 $1,200 $2,700Fencing $2,500 $2,800 $5,300Brick Wall $3,000 $600 $3,600Total Expenses $7,000 $4,600 $11,600
  54. 54. Using Worksheet 4 develop an Action Planfor one (or more) Fundraising Strategy yourAction Team has identified.(from Worksheet3).1. Select one Strategy from Worksheet 32. Identify: Time Frame, Budget, Responsible Party, Collaborators …3. Repeat for each Strategy (if time allows it)
  55. 55. Thank you and Good Luck! Dr. Maurizio Valerio Regional Program Coordinator Rural Development Initiatives 541-519-3902 mvalerio@rdiinc.org ...builds leadership networks and rural communities
  56. 56. Community Tourism Kickoff event atBrasada Ranch in Powell Butte5:00pm-7:00pm.
  57. 57. 1. Events: current, historic or cultural2. Locations: man-made and natural environments3. Properties: sites and facilities4. Materials: guides, books, maps (fulfillment pieces and promotional give-away)5. Operations: controlled functions and activities that attract and/or accommodate people