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Language Services<br />TranslateMedia<br />Accurate. Punctual. Confidential.<br />www.translatemedia.com<br />Professional...
Purchase Orders<br />Rodrigo Oliveira – 14/12/2010<br />TranslateMedia<br />London  |  New York  |  Paris  |  Munich  |  H...
Why do our clients have PO’s?<br />Purchase orders<br />Invoicing<br />TranslateMedia<br />London  |  New York  |  Paris  ...
Purchase Orders<br />budget<br />PO Approval<br />Payment Approval<br />TranslateMedia<br />London  |  New York  |  Paris ...
Why don’t clients want to give us POs?<br /><ul><li> Budget management</li></ul>Solution: batch of jobs can be split into ...
Why don’t clients want to give us POs?<br /><ul><li> Approval depending on directors</li></ul>Solution: all Po’s are appro...
Why don’t clients want to give us POs?<br /><ul><li> Approval depending on directors</li></ul>Solution: all Po’s are appro...
Why don’t clients want to give us POs?<br /><ul><li> Delay payments to suppliers</li></ul>Normally clients try to delay pa...
 Documents need to be send by mail (3 days can make a big difference);
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Purchase orders

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tips for managing orders and accounts




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Purchase orders

  1. 1. Language Services<br />TranslateMedia<br />Accurate. Punctual. Confidential.<br />www.translatemedia.com<br />Professional Language Services<br />London | New York | Paris | Munich | Hong Kong<br />
  2. 2. Purchase Orders<br />Rodrigo Oliveira – 14/12/2010<br />TranslateMedia<br />London | New York | Paris | Munich | Hong Kong<br />Accurate. Punctual. Confidential.<br />
  3. 3. Why do our clients have PO’s?<br />Purchase orders<br />Invoicing<br />TranslateMedia<br />London | New York | Paris | Munich | Hong Kong<br />Accurate. Punctual. Confidential.<br />
  4. 4. Purchase Orders<br />budget<br />PO Approval<br />Payment Approval<br />TranslateMedia<br />London | New York | Paris | Munich | Hong Kong<br />Accurate. Punctual. Confidential.<br />
  5. 5. Why don’t clients want to give us POs?<br /><ul><li> Budget management</li></ul>Solution: batch of jobs can be split into a few invoices/PO’s in <br />different months. <br />Example: a big job with 2 months duration should be invoiced in<br /> two months to avoid budget variance for the client and cash flow<br /> problems for us.<br /><ul><li> Process to create Po complex and time consuming</li></ul>Solution: ask client if it is possible to create a big PO for one month/one year work.<br />TranslateMedia<br />London | New York | Paris | Munich | Hong Kong<br />Accurate. Punctual. Confidential.<br />
  6. 6. Why don’t clients want to give us POs?<br /><ul><li> Approval depending on directors</li></ul>Solution: all Po’s are approved by first line directors (small amount) or by CFO/CEO for big Po’s. Associate to a Po request it’s always a number/ document and this number can be used to invoice the client before Po approved. <br /><ul><li> Client has a lot of other things to do</li></ul>Different people require different actions:<br />Two emails sent and no answer: copy others people (accounts department/procurement department) and follow up with phone call. <br />TranslateMedia<br />London | New York | Paris | Munich | Hong Kong<br />Accurate. Punctual. Confidential.<br />
  7. 7. Why don’t clients want to give us POs?<br /><ul><li> Approval depending on directors</li></ul>Solution: all Po’s are approved by first line directors (small amount) or by CFO/CEO for big Po’s. Associate to a Po request it’s always a number/ document and this number can be used to invoice the client before Po approved. <br /><ul><li> Client has a lot of other things to do</li></ul>Different people require different actions:<br />Two emails sent and no answer: copy others people (accounts department/procurement department) and follow up with phone call. <br />TranslateMedia<br />London | New York | Paris | Munich | Hong Kong<br />Accurate. Punctual. Confidential.<br />
  8. 8. Why don’t clients want to give us POs?<br /><ul><li> Delay payments to suppliers</li></ul>Normally clients try to delay payments to suppliers. The methods used are: - Delaying PO approval;<br />- Complex forms need to be filled to create new vendor account;<br /><ul><li> Signatures required on POs/invoices;
  9. 9. Documents need to be send by mail (3 days can make a big difference);
  10. 10. Directors in holidays/problems with “the system”;
  11. 11. Emails lost in the junk box; </li></ul>Normally the user are not aware of the company strategy and do what they are being asked to do.<br />Solution: contact user copying their first line director, procurement department and accounts department. Send the invoice to the accounts department with the name of the person in the invoice and inform TLM finance department. <br />TranslateMedia<br />London | New York | Paris | Munich | Hong Kong<br />Accurate. Punctual. Confidential.<br />
  12. 12. END<br />ALREADY FINISHED??<br />I WANTED MORE...<br />TranslateMedia<br />London | New York | Paris | Munich | Hong Kong<br />Accurate. Punctual. Confidential.<br />

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