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Simple yet powerful ways to prevent workplace theft
- 1. Workplace Theft? HOW TO PREVENT IT Workplace Theft? HOW TO PREVENT IT
- 2. Is it a common phenomenon? Yes workplace theft has become more common these days. With the growth of corporates and businesses worldwide, theft in offices is a global phenomenon. It involves stealing of : CASH INFORMATIONS COMPUTERS VALUABLES IDENTITIES
- 3. Challenges of Prevention Management and employees need to equip themselves to fight office crime and protect their assets, information and valuables. Given below are some of the biggest challenges of prevention of theft in the office: • Ensuring that the office is closed and secure • Installing equipment around and within the building to monitor the premises • Keeping personal valuables under lock and key during office hours • Challenging the presence of strangers within the office premises • Being vigilant and reporting to authorities anything that is suspicious • Restricting access to frequent visitors and contractors
- 4. Preventive measures • Update outdated visitor management process and floor plans • Stringent checking of personnel who access and leave the building • Handling of keys, sensitive information etc to be restricted to responsible personnel only • ID badges to be worn by all employees , visitors and contractors entering the building • Keep workstations, desk drawers, systems and cubicles locked when not in use • Don’t leave sensitive documents or information at common areas like printers, fax machines etc. • Revoke access once a visitor or contractor leaves the building
- 5. Evaluation and Analysis Before putting processes for prevention in place the facility manager needs to know the following information: • How many people are currently within the building? • How many non-employees and visitors are there in the building and where are they currently? • What are the sensitive areas that cannot be accessed by visitors
- 6. Why a manual Visitor’s Log is a disadvantage to theft prevention • Visitor’s logs can’t accurately tell how many people are currently inside the premises. • Manually counting the number of employees, visitors and the vendors who are inside the building is not a feasible option during an emergency. • A visitor’s log can’t accurately tell if the visitor is accessing an unauthorized part of the building. Visitor’s Log
- 7. How a Visitor Management System can help in prevention of theft • A visitor management system can effectively provide information on how many people are within the building/office • It provides automatic report of employees, visitors and contractors within the premises • Non-employees and visitors who are within the premises can also be alerted through phone, email and SMS as these details would be available in the Visitor Management System.
- 8. Plan for prevention • Regular reports can be sent to remind employees to be vigilant and take care of their workstations. • Appropriate action should be taken in the event of a theft so as to send a message out to others to deter them from resorting to such crimes. • After hours work if necessary should be planned in advance and management should be aware of such activity. • Lost employee ID and access cards should be reported immediately and steps taken to deactivate them. • Notify visitors in advance regarding security measures applicable to them at the time of their visit to your premises.
- 9. Advantages of a Visitor Management System in prevention of workplace theft • Provides accurate information. • Helps to prepare ready reckoner reports almost immediately after information is captured by the system. • Enhances the image of the company as a good visitor management system is proof that management has employee’s well- being as a top priority.
- 10. Book a Demo Today! Book a Demo Today!