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Human Capital Management     Simple | Intuitive | Flexible | Complete
Main value   Organizes, simplifies and automates complex   processes and workflows;   Cross departmental automation and   ...
In modern organizations, the         human capital replaces the      financial capital as a strategic    resource. The Hum...
Financial and Operational                                          Benefitsn compliance with the applicable lawEnsures    ...
required language with a single click;                         n notifications in advance                                 ...
Diferentiators                                                     The largest community built around                     ...
n feature of documentUnique                                        forms, leave requests,management, that provides the    ...
Features  Charisma HCM is an integrated system,        n Resources module - covers                                        ...
Occupational Medicine module –n                                        Dashboard module – the business                    ...
Human Resources                                                             The module dedicated to human                 ...
Featuresn the clear determination of theEnables                                        n   Information about the project t...
Payroll                                                             Payroll module has been especially                    ...
Featuresn the base for the whole payrollEnsures                                       centers;calculation process, while t...
HCM Portal                                                                      Defined as the Website of the             ...
FeaturesThe users who can access Portal HCM moduleare split in many categories, depending on the      The Managerassigned ...
Talent Management                                                                      The talent management is a         ...
FeaturesThe automatic forwarding of resumesn                                            portal / email about the vacancies...
Occupational Medicine                                                                 The occupational medicine is a      ...
FeaturesManages information about then                                               ntime, and place of the              ...
Acces - Timesheet                                                                 At present time, the largest HR         ...
FeaturesProvides an electronic timesheet for alln                                            n defining timesheet devices ...
Reports                                                          One of the main challenges of the                        ...
Featuresn easy and fast generation of aAllows                                     n - Timesheet reports                   ...
ITM                                                              One of the main responsibilities of                      ...
FeaturesGenerating all the files that must ben                                            generated, including their relat...
Budgets                                                                  First of all, creating the budget                ...
Featuresn the configuration of budgetEnables                                    total employee cost, location);items - tax...
Dashboard                                                           One of the main challenges of the                     ...
FeaturesProvides recording, viewing, editing andn                                                and departments. This ind...
Statements                                                               One of the main responsibilities of              ...
Featuresnfile checking – certain keys forAllows                                         wage, death grant) and also the up...
Training                                                            The specialization and development                    ...
Charisma HCM
Charisma HCM
Charisma HCM
Charisma HCM
Charisma HCM
Charisma HCM
Charisma HCM
Charisma HCM
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Charisma HCM

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www.charisma.ro
www.totalsoft.ro
Charisma HCM software (Human Capital Management) is the most powerful Human Resources management solution, adapted to the Romanian law, that covers both the critical areas of payroll and personnel management, as well as the strategic area of investments in the development of human capital. Thus, Charisma HCM software solves in a simple and user-friendly manner the great complexity of the human resources field, providing advanced functions for analysis of the employees' performance, competencies management, training planning or programs for training and tracking the career path within the organization.

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Charisma HCM

  1. 1. Human Capital Management Simple | Intuitive | Flexible | Complete
  2. 2. Main value Organizes, simplifies and automates complex processes and workflows; Cross departmental automation and organizational processes that cover multiple departments; Dramatically decrease operational costs and improves employees effiency; Increases the companys agility and competitiveness; 360 view over the performance indicators; Increases customer loyality; Collaborative working environment, focused on satisfying business partners’ needs; Updates and develops customers business needs.Management value Provides key reports and analysis for executives to run business; Reports with the ability to go from high level to low level detail; Comprehensive insight from all departments and systems; Provides executive dashboards, on-spot quick facts and real-time notifications.Employee’s value Clean and friendly user interface; Commonly performed tasks can be automated; Can provide data from other applications and sources; Can access various reports from the same interface; Provides technical support directly from the application interface; Provides development methods and tools for business flows and entities directly from the application.Market value In 2012, Charisma ERP was designated as one of the 5 strongest European B2B solutions in the "Enterprise Vertical Market Solution" segment.
  3. 3. In modern organizations, the human capital replaces the financial capital as a strategic resource. The Human Resource management overstepped the simple administrative role, Charisma HCM is the most becoming a key component in powerful Human Resources maximizing the organizations management solution, performance. adapted to the Romanian law, that covers both the critical areas of payroll and Due to the continuously changing personnel management, as competitive environment, the well as the strategic area of main challenge is to maintain and investments in the keep the loyalty of valuable development of human employees who can make the capital. Thus, Charisma difference between the company HCM solves in a simple and and its competitors. Maintaining user-friendly manner the the balance between the great complexity of theemployees personal goals and the human resources field, companys performance targets is providing advanced essential for the success of any functions for analysis of the organization, because motivation, employees performance, reward or the alignment of the competencies employees to a healthy management, training organizational culture, customer planning or programs for success-oriented, determines and training and tracking the directly affects the companys career path within the financial performance. organization.Charisma HCM is a complex system consisting in modules that coverdifferent human resources issues, that can work both as standalone orintegrated applications. The advantage of the solutions modularity is givenby the possibility to quickly adapt to the needs of any organization,regardless its size or complexity. And, even more important, it can adapt tothe evolution of human resources, based on the dynamics of theseorganizations.
  4. 4. Financial and Operational Benefitsn compliance with the applicable lawEnsures security that ensure data privacy on 7 security levels. You dont need to worry about the legal changes. This Thus you have the certitude that the sensitive data will aspect is our sole responsibility; be available only for the employees with appropriate access rights to this data, but also that generalThe organization chart at a glancen information can be accessed by all the employees, The whole organizational structure is centralized and while relieving the HR personnel; the roles, positions and responsibilities, as well as the critical personnel information are accessible to the n data transfer with other information systems Quick authorized persons; Charisma HCM integrates with a large number of financials-accounting systems or with other internalFlexibility in payroll calculationn applications that already run at the beneficiary, such as You have the possibility to change the tariffs or rules PeopleSoft, Workday, ORACLE, SAP, SUN, Scala, during a month, depending on the internal policy of MFGPro, Charisma ERP. The application enables the organization; configurable imports/exports based on a dedicated module that can work with different file formats - DBF,Strategic support for the managerial decisionsn XML, XLS, XLSX, TXT, CSV, PDF, DOC, VSD, JPEG, Open The solution allows various scenarios and forecasts for Office; the accurate calibration of payroll investments or for the development of headcount with the companys Reporting and display in many foreign languages n financial and business targets; Charisma HCM is perfectly adapted to multinational companies. No matter if the interface is required inn data privacyEnsures English, French, German, Russian, Serbian or Polish, The solution includes advanced levels of complete the solution provides the same complex reports in the Charisma HCM is the solution preferred by over 400 national and multinational organizations in business fields such as finance-banking, services, distribution, retail, medical-pharmaceutical, manufacturing, constructions, engineering, utilities, and public institutions. Besides, Charisma HCM manages the payroll of over 10% from the active labor force in Romania, and calculates over 25% from the aprox. 150,000 outsourced payrolls. 4 5
  5. 5. required language with a single click; n notifications in advance Alerts andExpense tracking per cost centersn You will not forget to congratulate your employees onYou can evaluate the investment efficiency in the their birthdays, you will know in advance about thedevelopment of employees competencies, the top persons whose contracts will terminate. You are ableperformance areas and the areas that need to set up the alerts depending on any event of interest.intervention of the HR team. The entire activity is The module enables e-mail notifications to distributiontracked at cost center level, allowing the tracking of lists, such as the list with new employees in thebudget execution by various components, such as security or IT department;training, assessments, compensations, benefits,recruitment processes, etc. Thus, Charisma HCM n multiple, simultaneous configurations Enablesprovides an actual support in adjusting the efforts Charisma HCM provides the interest informationtowards the areas with maximum impact on the depending o each single users preferences. Thus, theorganizations growth; most system configurations can be performed by the users. The solution includes a validation mechanismCompletely configurable complex, static or dynamicn for data entry that does not allow wrong records into reports the system.; You can quickly access any information category in the database, including statistic reports as graphics. Thus, Reduces the work time and optimizes the routine n you can assess at any time the dynamics of yours tasks companys personnel or other performance indicators n The self-service solution enables the participation of specific to your company. Additionally, you can track employees and managers to certain human resources the activity of the users, the changes made in the processes, such as employee satisfaction surveys, system, viewed information or other actions complete 360º assessments, electronic leave requests, performed by the users. The solution also provides but also various personal information, such as centralized reports, in real time, at group level in case remaining holiday days. of holdings; Furthermore! n operating on employee groups - Enables timesheets, bonuses, salary raises; n automatic retrieval of individual Enables employment contracts, addenda or various certificates; n the automatic generation of addenda Enables depending on the depreciation of training period provided by the company to its employees; ... and more.
  6. 6. Diferentiators The largest community built around n a human resources management software solution in Romania; Possibility to visit international n reference customers; Complex interfacing with third n party applications (SAP, PeopleSoft, Workday, SUN, ORACLE, Scala, MFGPro) The interfacing covers both financial data and all types of information on human resources - payroll, personal data, contractServices Technical support data, timesheets; Decreased reaction Additional developments on n time to any requests; demand, which prove our teams Permanent access to reaction speed and accuracy of their Charisma consultants. results; The most powerful training module n Implementation in Romania, capable to manage over Data migration; 800,000 training classes per year, to Integration with ensure a flow for obtaining training external applications; needs form managers (including Quick customization over 250 users), to allow the of internal specific processes. logistics management but also the monitoring of the training Business consultancy processes; Internal processes consultancy; Significant experience in the n Performance indicators and human resources management, specific processes implementation. achieved after those over 400 implementations in complex organizations of different sizes, in all Training business fields; Internal courses for application use; Training workshops for internal users; Seminars for understanding the benefits of HCM strategies. 6 7
  7. 7. n feature of documentUnique forms, leave requests,management, that provides the certificates, etc.);users with direct access to the A powerful and extremely ndocuments scanned and saved into configurable reporting engine -the system (employment records, with Dashboard module, the systememployment contracts, degrees, provides the users with a complexcertifications, etc.), regardless the set of configurable reports andlocation. The solution eliminates indicators;the time needed to search them in Eliminating the redundant nthe physical archive and to send recording in multiple HR systems –them via different means; all software applications providedSignificantly reducing the numbern by the State for the submission ofof written documents of the HR the mandatory statements to thedepartment through a series of state authorities (REVISAL, IVG) canunique features: be replaced by a single one - n The automatic submission of Charisma HCM. This ensures the pay slips in electronic format submission of all legal or mandatory (online, e-mail or SMS), thus reports and statements that occur eliminating the printing costs in relation with the State; an the distribution time; Increasing the communication n n Electronic timesheets - efficiency by ensuring an Intranet recording the timesheets with that, in addition to other similar access - timesheet devices, solutions, allows for the data to be automatically initiating the directly changed by the employees, timesheet month and filling it according to the granted rights; in by the managers; Configurable alerts and n n Eliminating written leave notifications, that can be sent via e- requests by ensuring an mail or SMS; approval flow of the leaves, Ensuring the compliance with the n based on hierarchical applicable law. In order not to relationships; disrupt the companys operations, n Replacing other written forms the legal changes are implemented within the HR department with into the system in real time; electronic forms (assessment
  8. 8. Features Charisma HCM is an integrated system, n Resources module - covers Human consisting in distinct and perfectly all aspects related to the humanintegrated modules, as well as an unique resources management, from employee database, this structure defining a companys organization significantly reducing data redundancy. to detailed information onThese modules can also operate on their employees, performance, own, as standalone applications. professional education and recruitment processes; n module – a completely Payroll configurable module regarding the calculation formulas, salary types, benefits, bonuses, sick leaves, annual leaves, check-offs; nPortal module - a self-service HCM module within Charisma system that has the main role to provide system data to certain categories of employees who are not able to access the entire database; n Management module – Talent covers the recruitment process, allowing to record the potential applicants (internal or external applications) for the vacancies within the company, to select the applications according to criteria set by user, to retrieve the applications from the companys Website, in case it has a specialized section; 8 9
  9. 9. Occupational Medicine module –n Dashboard module – the business nmanages the information about the intelligence solution dedicated toemployees medical visits, the the HR department, that provides amedical tests they took or should set of configurable indicators for thetake, as well as information about analysis and evolution of theall their medical problems; department;n – Timesheet module -Access n module - includes the Budgetsintended for controlling and logging required features to generate thethe access within the company for payroll budgets and headcount, asthe employed personnel and it well as different comparativeprovides tools for logging the analysis reports;arrival/leaving time, in order to Timesheet Clocking In module – ncalculate the working hours; allows to review the employeesn module - standard set ofReports timesheets by the responsiblereports, as well as the possibility to manager;retrieve from the database any Statements module - includes the nexisting information as reports required features for loading,adapted to each users checking and generating therequirements, the application statements to the state budget;having a powerful report n module – manages the Alerterconfiguration module. In addition, system alerts and notifications;any type of external application can n module– covers the whole Trainingbe exported for further processing; training process ran within theITM module – generates the filesn company;that should be submitted to the Expense Statements module - the nTerritorial Working Inspectorates, Web interface the company needsaccording to the applicable law. ITM for the efficient management of themodule can regularly generate the expense statement flows.files related to the registry,according to the specificationprepared by Labor Inspection;
  10. 10. Human Resources The module dedicated to human resources covers all aspects related to the human resources management, from defining a companys organization to detailed information on employees, performance and their evolution, professional education and recruitment processes. The level of detailing and organizing theFinancial and Operational Benefits information enables to use them in a simple manner, in the format Increase the employees motivation requested by each company, The module ensures a performance management of regardless its business field, the regular assessment periods, providing employee complexity or size transparency regarding the targets achievement, the targeted competence level or further professional development needs; Improve the employees performance “Charisma HCM enables us to The solution enables the management of training manage 8,500 employees as a programs depending on the needs of each employee, whole; the communication between as well as the departments, as they result from the stores is accomplished quickly and regular performance assessment processes; safely. Moreover, the application Quick access to updated information adapts to the requirements The Human Resources department has quick access to determined by the accelerated an unique database, updated in real time, that development of the company, thus includes all the relevant information about the giving us real solutions.” companys employees. In addition, the solution provides the Human Resources department with the Carrefour history of all information regarding the employees; Ana Dumitru, Human Resources Director Significant decrease of the operational costs The Human Resources module significantly reduces the time needed to generate legal documents such as employment records, contracts, addenda, certificates, etc - as well as the time needed to retrieve them. 10 11
  11. 11. Featuresn the clear determination of theEnables n Information about the project thedepartment structure and the employee is assigned to;connections between them, also n the companys whole Coversensuring the possibility to change them assessment process, regardless thein the organizational structure of the assessment system used. The highcompany; degree of configurability of then the hierarchical structure ofManages application allows to define ownthe company, allowing the generation of assessment criteria and methods, as wellfour different types of organization as to implement standard schemes usedhierarchy that is automatically edited in the international practice;from any of its nodes. The organization n the employees assessments, Recordshierarchy can be graphically generated proposed targets, as well as their(Visio or other graphic format) without history, that are essential elements inthe need of other external applications; tracking the progress of employeesn all human resourcesManages performance;information that are grouped in distinct n trainings from various points of Trackscategories such as: views such as course structure, n information (address, Personal organizational details, costs associated to marital status); each attendee or total costs; n Information regarding education, n to generate budgets and Enables qualifications and certifications; forecasts regarding the expenses related n information (salaries, Financial to the employees training; benefits, medical insurance, bank n the possibility to change the Ensures account, associated costs); employee information in advance n Information regarding the (contract changes regarding the professional career path positions, base salary, rules); (application, professional n the automatic retrieval of Enables experience, current position, individual employment contracts, assessments, internal applications); addenda or various certificates; n Information regarding the n the automatic generation of Enables employment contract, the addenda depending on the depreciation employment record history; of training period provided by the n Information regarding rest leaves company to its employees. and sick leaves;
  12. 12. Payroll Payroll module has been especially designed to automate and facilitate the payroll processes within companies of different sizes or complexity, regardless the business field or the headcount. Its role is to eliminate a great part of the time consuming routine tasks that the payroll calculation implies and also to ensure this process accuracy.Financial and Operational Benefits Speed and accuracy in the payroll calculation The module enables complex configurations that “We had just a few days to address the payroll needs of national or multinational complete the data imports and give companies of any size, as well as public institutions. salaries with Charisma. Even in The solution generates both standard reports and these conditions, the wage reports adapted to these organizations needs, as well computation was extremely fair.” as all the documents specific to this process; Radison BLU Total independence from legal changes Roxana Prisăcariu, The exceptional configurability of payroll calculation Human Resource Specialist formulas relieves you from the worries and responsibilities related to legal changes. Leave this task to Charisma solution; High flexibility of payroll calculation approach The module enables to change salaries or rules during the month, providing the flexibility of any punctual decision, without affecting the general payroll process within the organization. Furthermore, you can access a series of completely configurable reports that can be generated in the format most convenient to the companys needs; Follows the privacy policies regarding the salaries The module has the option to print the advance and clearance pay slips on secured paper in order to follow the most strict privacy policies regarding the salaries. 12 13
  13. 13. Featuresn the base for the whole payrollEnsures centers;calculation process, while the application n the operation by employee sets Enablesis completely parameterized regarding (e.g.: timesheets, bonuses, indexing, etc.);the calculation formulas, salary types, pay n salary calculation according to Ensuresrises, premiums (as fixed net or gross the conditions enforced by a holdingamount, in RON or in a foreign currency), structure of a company;sick leaves, rest leaves, withholdings The possibility to plan the salary budget n(taxes due by the employee and by the by creating scenarios – hypothetical dataemployer to state, other types of check- can be entered and then the new totaloffs); costs or the costs per employee can ben the gross salary calculation andEnables viewed;the taxes incurred by the company n automatic calculation of the Ensuresstarting with the net salary expressed in compensations for rest leaves and sickRON or in any foreign currency (user- leaves;defined); n the possibility to transfer the Providesn available all the standard reportsMakes salary and other incomes into a bankspecific to a payroll application, such as account;payrolls for advance, clearance, sick Automatic generation of the accounting nleaves, rest leaves, pay slips, correlation notes, as well as payment orders;checklists, summaries, salary expenses or n to keep a salary record in a Enablesfiscal statements FF1 and FF2; multi-currency system;n the salary calculation startingEnsures n the possibility to report multiple Providesfrom the actual number of worked monthly statements regarding thehours, recorded into the timesheet and payroll;automatically transferred into the system; n reporting - is similar with The initialn the automatic transfer of debtsEnables the salary payment date for thefrom one month to another and provides current month (e.g.: 25th of thethe ability to generate reports regarding calculation month);their history, regardless the selected n The reporting at the end of theperiod; month - where adjustments aren to import and export dataEnables made according to the timesheet.from/to other applications, to integratethe application with other accounting The reporting after 5 working days from thesystems (PeopleSoft, ORACLE, SAP, SUN, end of the month - the period when the lastWorkday, Scala, MFGPro, Charisma timesheet adjustments are made (e.g.: theEnterprise, REVISAL, VERANEXE, IVG, medical certificates that were delivered lateDECLSOM); are recorded).n expense tracking per costEnsures
  14. 14. HCM Portal Defined as the Website of the Human Resources department, Portal HCM module plays an important part in increasing the transparency within the organization, improving the communication and motivation, knowing the roles and responsibilities but also other personal information that can lay at the basis of a healthy and motivation-oriented culture, commitment and responsibility of the employees. With Portal HCM module, TotalSoft went beyond the traditional features of a human resourcesFinancial and Operational Benefits management system, developing a Reduces the operational costs powerful and robust tool, accessible The solution enables to eliminate the time needed by anytime and from anywhere via Internet, empowering the the HR personnel to run certain routine time employees to get directly involved consuming tasks such as leaves day calculation, in various processes. The requests for certificates, employee information employees are able to enter certain update. Another eliminated cost comes from the data into the system, such as rest significant reduction of paper needed for the leaves, assessments, training plans, operations ran by the Human Resources department. etc., thus relieving the human resources department of time- Increases the productivity of the Human Resources consuming activities. department The module enables the publication and quick adoption of new internal requirements and “We have outsourced the payroll regulations, and the facilitation of administrative tasks services and we are delighted to necessary for checking if the new regulations were read. Furthermore, the product ensures quick control have chosen TotalSoft. The payroll and access to information about the employees via process has been automated to a Internet, anytime anywhere. large extent by implementing HCM Portal interface. Now we have easy Motivates and empowers the companys employees access to information and reports By actively involving the managers and employees required to optimize the human into complete 360-degree assessments, leave resources work.” requests or other human resources processes, the solution empowers the personnel and increases the motivation by improving transparency, BRD communication and teamwork. Groupe Société Générale Adela Jansen, HR Executive Director 14 15
  15. 15. FeaturesThe users who can access Portal HCM moduleare split in many categories, depending on the The Managerassigned rights: employees, managers, top Apart from the rights assigned to themanagers, as well as Human Resources employees, the manager can:department users. The accounts and rights of n View certain information for all his/herthese users are validated by the Human subordinates: leave balance, timesheet,Resources department. assessment results, training plans. n or reject the requests initiated by ApproveThe companys employee his/her subordinates.The companys employees can access public nassessments, training plans or career Fill ininformation made available by the Human path management for his/herResources department, and the operations subordinated employees.he/she can perform are: ninformation about the results of Fill inn Accessing the news within the company interviews he/she attends regarding the (e.g.: team building, training or applicants who are to be employed on recruitment sessions, new colleagues, subordinated positions. announcing the employees of the month, etc.); The Top Managern Accessing the forms used within the Apart from the rights assigned to the company; mangers, the management personnel is ablen Accessing public information about the to access the organization charts and active employees within the company, statistical managerial reports. Also, they have enabling the access to each employees a dashboard including information about the personal pages but also to information personnel turnover and the employee such as phone number, e-mail, office expenses, split by companies, business units location etc.; or cost centers.n Simulating the salary calculation, from gross to net and from net to gross salary, The person who enters the timesheet on the with all the employees and the Web employers taxes; He/She has similar rights as the employee,n requests to the Human Resources Sending but can additionally enter the timesheets of department; the employees he/she is assigned to;n Initiating flows such as rest leave requests, requests for certificates, etc. The employee in the Human Resourcesn Changing certain personal data (address, department personal documents, marital status) if The employees in the Human Resources these rights are configured. department have access to the specificn Self-assessment, by filling in rates for each legislation section for the human resources task/target/competence, depending on management that is regularly updated the assessment model configured by the through version upgrade or by providing a Human Resources department. Web service.
  16. 16. Talent Management The talent management is a complex process that involves the identification of the most suitable candidate for supporting the organizations targets. In a labor market where fluctuations and major changes occur in a very short time, the recruitment process has earned an essential place in the human resource strategy of the company because it allows attracting key competencies and skills for its development. Efficiently managing a very large resume database, recording the potential internal and external candidates, selecting the applicants by well determined criteria andFinancial and Operational Benefits automatically retrieving from the system the resumes posted on the Increases the productivity of the recruitment activity companys Website or on third The application allows quick access to detail, correct party Websites is the base of the and updated information about applicants, thus recruitment process. A software eliminating the time wasted for searching into large solution that covers all these resume databases and the redundant tasks; features is essential for the human resources professionals because it Identify the best candidate for the organization relieves them from the routine The solution provides the Human Resources tasks, while being able to focus on department with all the information regarding the the key elements of the recruitment experience and skills of the applicant, placing him/her process: selection, interview, in the center of the recruitment process; negotiation. Reduces and eliminates the routine tasks The application eliminates recording data and sending “Charisma HCM gives us a very replies, allowing to focus on the key elements of the clear record of the trainings we recruitment process. selection, interview, negotiation; organize, the people involved, the Ensures tracking the applicants during the entire history, costs and assessments. We recruitment process can analyze easier the employee’s The internal customers of the recruitment process can flow and what to do to keep and use view any time the recruitment status, the candidate him at full potential.” shortlist, their profiles, providing quick access to each applicant history. Vel Pitar Florin Tătaru, Human Resources National Director 16 17
  17. 17. FeaturesThe automatic forwarding of resumesn portal / email about the vacancies at aposted on the Website in the certain moment (the list of the jobs onrecruitment module after an offline the Internet can differ from the list onpreliminary validation. In case the the Intranet);applicant already has a resume in the The possibility to define projects only ndatabase and applies for a new job, for the external or internal applicants,his/her resume is not recorded once or mixed projects that can be appliedagain in the database, but, after its both by external and internal applicants;validation, is forwarded to that position; The internal applicants are able to track nn the import of resumes comingAllows the status of their application until thefrom other sources such as specialized end of the project; they receiveWebsites and recruitment agencies; notifications about the interviews andn the update of resumes alreadyAllows their results;recorded into the system by providing For internal recruitment, certain data in nthe possibility of loading the resume into the human resources and payrollthe system as a document (.doc, .pdf or modules can be automatically accessedscanned image); by the recruitment team (e.g. then the advanced search option byEnables current benefit package);compose criteria or attributes: foreign n automatic retrieval of resumes Allowslanguage level, experience); from eJobs, BestJobs;n applicant data transfer into theEnsures The possibility to define preliminary n"employee" section (in case the selection criteria;applicants become employees of the n a complete set of documents Ensurescompany) with a simple check of an and indicators specific to theoption; recruitment:n defining the recruitmentAllows n The resume – print version;projects/sessions: project start date, n The offer for the applicant;deadline for resumes, project n The number of applications bycommission; origin source;Automatically manages the availablen n The duration of the recruitmentjobs and the number of vacancies process by project (intermediatetaking into account the vacancies at a durations of subprocesses:certain moment, but also the occupied interviews, selections, etc.);positions; n Estimate of the recruitment processn the costs of the recruitmentReduces duration based on the history – forprocess: recruitment fees, job fairs a certain position;attendance fee, recruitment advertising n The number of applicants selectedfees; for the interview;n the automatic notification onAllows n for response letter. Form
  18. 18. Occupational Medicine The occupational medicine is a mandatory step both for the new employee and for the employer. This medical examination should be done both at the moment of employment and later on, with a certain periodicity determined according to the specific work conditions. Keeping an exact track of medical visits, medical tests and the results of the performed medical tests is essential in following the companys obligations regarding the occupational medicine.Financial and Operational Benefits Decreasing the cross-operational costs By permanently monitoring the health condition of “We considered several applications the employees, as well as taking regular medical for human resources management exams, the occupational medicine module prevents and payroll but Charisma HCM was professional diseases, while reducing the number of the best response to our needs for a sick leave days; configured employee; also, it proved to be a valuable, flexible and well Control and transparency of the operations regarding structured tool.” occupational medicine The solution ensures an unique, complete, updated database regarding the information directly related to ING Bank the occupational medicine. Thus, keeping a history of Manuela Dragomir, all the incidents and making decisions to prevent Director, Head of Human Resources them based on this history leads to the reduction and prevention of further working accidents for the future; Reducing the time needed to run the occupational medicine operations The module includes advanced features for quick recording, monitoring and reporting of all specific information. These features enable the company to quickly act in view of retaking the expired medical tests of the employees by automatic notifications. 18 19
  19. 19. FeaturesManages information about then ntime, and place of the Date,medical visits of the employees, about working accident;the medical tests they have taken or n accident; type ofshould take, as well as the medical the consequences of the working nproblems they have; accident;Monitors the health condition of then n regarding injuries; detailsemployees, thus preventing professional n (first aid methods list); first-aiddiseases; n of the accident; causesManages medical exams at the time ofn description of the accident; nemployment, medical exams for circumstances of the accident; nadaptation, regular medical exams and hospitalization and the inspector nmedical exams for resuming the activity; who prepares the report;n sets of medical tests that can beDefines n the track of medical exams and Keepsattached to employee groups, directly to employees diseases, by recording theemployees or by their positions; following information:n all the information related toRecords n risk name (risks list);the medical tests: the date and the n required medical exam andmedical clinic where they were taken, periodicity of the medical exam;the validity end date and their status; nname, and code of the type,n to set up lists and sets ofAllows medical condition;medical tests, medical clinics and status n the medical exam; date ofof the medical tests, while these can be n recommendation; medicalexpanded or restricted when needed; n end date; validityAutomatically notifies the validity endn n the result of the medical exam -date of employees’ medical tests, as whether the employee is fit to workwell as the list of medical tests that or not;have to be taken by certain employees; Generates simple or complex reports nn the track of the workingKeeps based on the information within thisaccidents, providing the possibility to module.monitor the following informationregarding working accidents:
  20. 20. Acces - Timesheet At present time, the largest HR expenses at company level are directly or indirectly allocated to tracking and centralizing the employees working hours. In addition, eliminating human errors in recording the worked hours can lead to a significant reduction of errors in the payroll calculation. On the other hand, ensuring aFinancial and Operational Benefits secure access within any company Reduces the time needed to record and review the has major implications on the safety of employees and controlling the timesheets with up to 80% personnel flow. The solution that The review of a timesheet lasts about 6 minutes. This manages to cover these processes time can be reduced to approximate one minute with by providing security and control an automatic system; and also recording the arrival and exit hours to/from the institution is Significantly reduces the operational costs a permanent element within a By reducing the time needed for the salary calculation company. Access - Timesheet based on the timesheets or reducing the time needed module matches exactly this role, to assign the time shifts to employees, Charisma and is intended to control and significantly reduces the operational costs, while record the access of the personnel improving the companys efficiency; within the company, and to provide the tools for recording the Reduces errors regarding the free hours recording arrival/exit hours with the purpose The solution minimizes the factors that affect the of calculating the working hours. normal working hours, such as extended lunch, delays, leavings before the end of working hours that can reach up to 4.08 hours per week, according to the „By outsourcing our services to American Payroll Association. The system highlights TotalSoft we streamlined the entire and records delays, absences, as well as incorrect human resources & payroll activity entries; at a much higher level of quality Overview of the costs, revenues and profitability while achieving a significant cost The solution enables comparing the working volume reduction for management.” with the salary budgets both at company level and project, department, cost center or customer level. URSUS Breweries You can perform regular, detail performance analysis Alina Sîrbu such as worked hours vs. standard working hours, HR Manager billable hours vs. spent hours. 20 21
  21. 21. FeaturesProvides an electronic timesheet for alln n defining timesheet devices by Ensuresthe employees - when entering the entering their name (for easycompany or when accessing certain localization), entering the device typeareas, each employee uses an access (access and/or timesheet), workingcard inserted into a card reader that hours, access area, device status;records the card code and saves n assigning and unassigning the Ensuresinformation such as date and time of the magnetic / proximity cards of thepassing; employees - any assigned card, oncen downloading the data recordedAllows passed through the device, is identifiedby the access-timesheet devices by the program as belonging to a certain(manually or automatically) to the employee;computer and these can be interpreted n updating (adding, changing, Ensuresand shown as reports regarding the deleting) of time shifts;employees attendance; n assigning/re-assigning time Allowsn the data by defining userSecures shifts to employees;hierarchies; n the validation of the Ensuresn setting up parameters that canAllows information processed by the program:be used to calculate the worked hours: employees brand, first name, name,arrival tolerance, rounding up to a timesheet date, arrival time, exit time,complete hour, implicit worked hours delay, advance, time shift, number ofand additional hours, maximum allowed worked hours, type of worked hours,number of hours, allowed pause or every employees arrival-exit pairs;ignored minutes; Separately records the overtime, the nIntroduces filters for quick selection andn advances or the delays of the employee,search such as: brand, name, the module also allowing the correctiondepartment, location, date or hour of errors recorded by the devices;types; n a general validation by type of Ensuresn setting the lists with: accessAllows worked hours, being able to correct theareas, device working hours, enter, exit worked hours through changes appliedor mixed time schedules for each device, to an employee or employee group.device statuses, types of worked hours,special days;
  22. 22. Reports One of the main challenges of the Human Resources department is to retrieve from the entire database reports and statements that highlight the progress and dynamics of human resources, salary budget, hours actually worked by the companys employees, competence progress, time budget assigned to internal or external training courses or the efficiency of investments in the headcount development. The lack of a powerful reporting engine decreases with almost 50% the efficiency of an information system that would strictly limit itself to record some data into the system. “When I signed the project, we chose 17 reports and now we have over 80 and their number continuesFinancial and Operational Benefits to grow as people discover the features of the application. Ensures a comprehensive view on the dynamics of Interestingly, over 50% out of these the Human Resources department; were created by ourselves according Quickly generates any report regarding the to the situations we faced.” operations of the Human Resources department, whether we are talking about payroll, employee data, timesheet; Ţiriac Management Alexandru Cârstoiu, Ensures analyzing key indicators and measuring Technical Project Manager departments efficiency and performance; Eliminates human errors from the reporting process and provides a correct updated view of the human resources status within the company. 22 23
  23. 23. Featuresn easy and fast generation of aAllows n - Timesheet reports Accesscomplex set of standard reports where Shift attendance report; nthe main reports are: The report regarding the travels nn resources reportsHuman outside the company (private or n The updated list of employees; personal); n The planning of annual rest leaves; n The employee attendance report by n Individual employment contracts; department, profit/cost center; n Addendums; n The global working hours; n Promotion reports; n Monthly reports; n Employee training plan; n Individual timesheet record.; n Assessment record; n the retrieving from the database Enables n Personal record; of any existing information as reports n Title and salary history; adapted to each users requirements; n Turnover report; Provides a powerful report n n Headcount report; configuration module; the shape and n of service certificates; Length content of the report can be configuredn reportsPayroll with only a few clicks; n registry; Payroll n the export of reports to any Allows n Payrolls; other type of external application for n certificates; Medical further processing; n Withholding list; n to extremely easy and quick Allows n Sick leave payrolls; select the information from the n Pay slips; database, and this can be done by any n statements; Health trained user of the application. n statements. FNUASS
  24. 24. ITM One of the main responsibilities of the Human Resources department is to manage all the documents and reports required by the state but also to maintain their compliance with the applicable law. This process does not accept human errors; any document or report in a different format other than the one required by the state or that does not include certain usual information can lead to the rejection of the reporting and thus to the increase of time and costs allocated to this process.Financial and Operational Benefits Significantly reducing the time needed to report to ITM The solution automatically generates the reports and instantly identifies any change registered from one “The database is unique and month to the next, alerting the Human Resources therefore accessible from any department and thus preventing the useless location, but we do the consumption of time, energy and money for the re- configurations at the headquarters, generation of the reports; so that colleagues across the country cannot intervene. It is a real Eliminating human errors advantage because we are not Thanks to the automation of the reporting process, forced to deal with inconsistencies any inconsistency identified in the employee data is anymore.” removed and notified to the decision factors. Additionally, the module removes the errors occurred as a result of legal changes, thus ensuring the Continental Hotels compliance with the applicable law. All the legal Iulia Hurdubeţiu, updates are done in real time; Director HR Overview on all the reports to ITM The history of all the reports to ITM can be viewed any time. The product provides advanced search filters, enabling to find the needed information and to minimize the routine time consuming tasks. 24 25
  25. 25. FeaturesGenerating all the files that must ben generated, including their related ownsubmitted to Territorial Working data;Inspectorates, according to the n files checking - certain checking Allowsapplicable law (e.g. the registry in keys are provided, and the files will beelectronic format); generated only after the validation of allRegularly generating the files related ton the checking keys by the system;the registry, according to the n printing the inconsistencies or Ensuresspecifications issued by Labor data that do not comply with the ITMInspection; specifications by using the report "ErrorExclusively generating files that includen list" (e.g. checks if the employees citythe changes occurred in the personal has a valid SIRUTA code or if the contractdata or the employees contracts, as well termination reason complies with the listas in the new employees data - this is in the specifications);possible thanks to the option to Generates a series of configurable ncompare the data of the current reports that include the data reported tosituation with those of the last reporting the Territorial Working Inspectorate;to Territorial Working Inspectorate; n information security by EnsuresDefining different employers that cann configuring user rights related tobe mapped to legal entities, locations, accessing and processing the databusiness units or other organizations regarding all the employees or onlydefined in Charisma HCM, individual certain employees.records for every employer will be
  26. 26. Budgets First of all, creating the budget means planning the activities and resources required for achieving the business targets, an essential element in reaching the desired result. The lack of a tool to facilitate the defining, planning and control of the budgets on certain periods of time can deprive the company of the possibility to identify the cost effective opportunities on time, as well as a consistent view of the financial and operational activity any time. Budgets module provides all the necessary features to generate the budgets for the Human ResourcesFinancial and Operational Benefits departments, starting from planning the critical actions required to Reduces the time assigned to routine tasks support the strategic targets, such as Budgets module provides useful real time reports and ensuring the competencies, and information, instantly offering all the information assessment and performance plans, needed to create, compare and assess the efficiency to the operational tasks required to in executing the budgets specific to Human Resources ensure human resources, trainings departments. Thanks to centralizing the information or personnel payroll and management. into a single database, the personnel in Human Resources departments saves important time, and is able to focus more on efficient task;. “From my point of view, an extremely important advantage Reduces the operational costs obtained after the Charisma The module eliminates the involvement of many implementation is the organizational people in collecting the information and creating chart which is updated daily, and I updated reports and statements, thus eliminating don’t mean the simple picture itself, redundant and manual work occurred as a result of but the position for each person in the simultaneous use of multiple applications; the company as a cost center with Reduces the data migration costs the entire corresponding history in Budgets module is an integrated part of an integrated the background.” system, Charisma HCM, enabling the quick data migration. Alexandrion Grup Romania Mihaela Ciufecu, Legal Director 26 27
  27. 27. Featuresn the configuration of budgetEnables total employee cost, location);items - taxes, headcount, salary raises, n report for budget item Annualspecial clauses; variations (headcount, salaries,n budgets at employee level –Ensures bonuses, exchange rate);ensures budgets on each HC, cost center, Next year budget vs. previous year ncompany, brand, location for each budget;month of the budget year; n year budget vs. current Currentn a complete set of specificEnsures expenses;reports: Next year budget vs. current n n for a budget year Report expenses. (headcount, CC, title, taxes, premiums, monthly base salary,
  28. 28. Dashboard One of the main challenges of the Human Resources department is to retrieve from the entire database some updated reports and statements that accurately highlight the progress and dynamics of human resources, payroll budget, and also the hours actually worked by the companys employees. Dashboard module is a powerful business intelligence solution, especially designed to achieve relevant figures for the HR departments in organizations of any size or complexity. The module monitors the operations and efficiency of the companys headcount through a set of completely configurable financial or non-financial indicators, that cover all the aspects regarding the employee status, the headcount progress, the turnover on hierarchical levels, the dynamics of internal personnel turnover, the headcount investments, the efficiency of training programs and other indicators specific to the modern Human ResourcesFinancial and Operational Benefits departments. Provides an overview The module enables the analysis of key indicators, providing a clear view based on updated information “Now I am able to respond to the about the dynamics of human resources in management’s requests with any organizations of any size or complexity; type of report within 10 minutes, considering also the time needed for Reduces the time needed to get an updated status formatting.” The module enables to quickly generate and access numerous reports regarding the efficiency of the Human Resources department; Euroweb Romania Raluca Neculae, Eliminates human errors in the assessment process Human Resource Director, The system provides users with updated, relevant, detail, and real-time information. 28 29
  29. 29. FeaturesProvides recording, viewing, editing andn and departments. This indicator candeleting the data for the current year, be calculated by closed months;based on which reports are issued; n The dynamics of the internaln to calculate indicators or groupEnables personnel turnover for eachof indicators based on the input data; department: final number ofn closing the months by using theEnables employees leaving the company,option “Close month”; after this transfers between departments,command, the values are displayed in promotions, suspensions, transfersreports (these values can no longer be within the departments. Thismodified); indicator can be calculated byProvides users with:n closed months; ndata and KPIs for the current Input n to identify the indicators by Enables year and grouped by closed name, label, group they belong to; months; Retrieves the information that n n Analyzing the headcount current represent the basis for calculating the status, calculated both as HC (total system indicators, based on forms - headcount), as well as FTE (the changing the data automatically leads to employees as fulltime equivalent). updating the indicator values; The analysis can be shown by n adding new indicators according Enables departments and company; to the organizations specific needs; n Monitoring the headcount n the configuration of Enables evolution for the current year, departments for which the data will be calculated both as HC (total calculated and presented in reports; headcount), as well as FTE (the n the configuration of reasons Enables employees as fulltime equivalent) based on which an employee is and by closed months; promoted or transferred; n Turnover status (number of Provides own standard and configurable n employees leaving the reports. company/HC) on hierarchical levels
  30. 30. Statements One of the main responsibilities of the Human Resources department is to manage all the documents and reports required by the state but also to maintain their compliance with the applicable law. This process does not accept human errors; any document or report in a different format other than that provided by the state or that does not include certain usual information can lead to the rejection of the reporting and thus to the increase of time allocated to this process. The module allows the automatic generation of the Statement 112 (XML file) that is sent to the ANAF validation program. It can also generate a PDF file with electronic signature. “ The automatic calculation of sickFinancial and Operational Benefits leaves is a great advantage, and Significantly reduces the time needed to generate also that we have implemented reports for the state budget real-time legislative changes. Automatically generates the reports and instantly Reducing so much time needed for identifies the changes registered from one month to the accomplishment of these the next; activities, we can now focus on staff development activities.” Eliminates human errors in the reporting process Thanks to retrieving the data directly from the system Compania de Librării Bucureşti database that includes the updated status of the Liliana Niţu, organization, the product eliminates the potential HR Manager human errors that occur in the process of manually transferring the information from one system to the other; Eliminates the errors occurred due to legal changes The module ensures the compliance with the applicable law; the legal updates are done in real- time, without disrupting the companys operations. 30 31
  31. 31. Featuresnfile checking – certain keys forAllows wage, death grant) and also the updatevalidation are provided, the system can for calculus expressions (CAS capped at 5generate the files only after the average economy wages);validation of all the security keys is done; n mapping between the Ensuresn the viewing, printing andEnsures configured elements for each databasegeneration of the file in the required and reporting elements from theformat as stipulated by law; Statement 112;nthe generation of the amendingAllows n information security through Providesstatement (as instructed, the statement user rights configuration with focus onwill contain information for all the access and processing data for allcompany’s employees, but it will be employees or for only certain employers;marked with an amendment code); nstatements archiving, the user Allowsn the upgrade of certain calculusProvides can always access the statementselements (minimum wage, average submitted in the past months.
  32. 32. Training The specialization and development of competencies is one of the main non-financial elements of motivating the employees. Furthermore, the training has become a necessity, a mandatory task for the healthy long term development of the company. The reasons for which the Human Resources departments in large organizations or in emergingFinancial and Operational Benefits companies resort to specialized courses are based on identifying Provides centralized control of the training plan their own organizational needs. Due The module allows defining a configurable format for to these reasons, training is one of the most profitable investments, as the training plan at organization level, as well as the one can have the certitude that it appropriate filling in with data about the training can be found in the quality of demand and offer. Furthermore, the product manages people and in the compliance with all the aspects related to logistics, planning, data the companys professional consolidation, developing an efficient process in what standards. regards quality, costs and deadlines; The training module ensures the Decreases the response time to training requests increasing of efficiency of all the The module automates the training process, enabling training operations, beginning with much faster information transfer between the internal process of planning the training customers and the Human Resources department and needs for every employee, team or enabling access to an updated database of employee department, assessing the best competencies, already taken courses, suppliers and training programs and their suppliers, centralizing the training training programs. Thus, the reaction time of the HR periods, the effective execution and department to any training request from the the assessment of the results. The organization significantly decreases; module is a basic part of Charisma HCM suite, having major impact on Optimizes the training process managing the talents and The module provides monitoring and reporting tools competencies of the organization. regarding the training process, allowing the identification of weaknesses and their remedies; Reduces the administrative tasks Enables to spend more time on strategic operations, by automating many routine tasks involved in the training process ran at company level. 32 33

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