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ArchiefWiki: share & conquer. Collaborative success of independent knowledge sharing

Lecture at the APEx conference "Building infrastructures for archives in a digital world", 28 June 2013 (Trinity College Dublin)

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ArchiefWiki: share & conquer
collaborative success of independent knowledge sharing
Tom Cobbaert | APEx Conference | 28 June 2013
Context > “It is I”
Archivist / Head of Collections @ ADVN
 archives and research centre for Flemish nationalism
and national movements in Europe
Archivist @ NISE
 research platform on national movements in Europe
Business owner @ ArchivA
 consultancy and services in bringing small collections
and heritage projects online
Board member @ VVBAD
 Flemish association for librarians, archivists and
documentalists
Founding member @ Archief 2.0
 Dutch-Flemish community of archivists
ArchiefWiki: share & conquer | APEx Conference | 28 June 2013
Context > Archief 2.0
 2007 - “foundation”
 online community to share experiences, ideas and
knowledge
 archivist’s 2.0 manifesto, because web 2.0 is
“an attitude rather than technology” (T. O’Reilly) -
“turning archival thinking upside down” (T. Thomassen)
 2008 - “1st anniversary”
 reaching 100 members
 organizing a first succesful conference on web 2.0 in
archives
 2009 - “growing up”
 core members form the Archief 2.0 thinktank
ArchiefWiki: share & conquer | APEx Conference | 28 June 2013
Context > Archief 2.0
ArchiefWiki: share & conquer | APEx Conference | 28 June 2013
 Archief 2.0 thinktank in 3 keywords
Context > Archief 2.0 > 3 keywords
ArchiefWiki: share & conquer | APEx Conference | 28 June 2013
 Independent
Context > Archief 2.0 > 3 keywords
 Independent
 Thinktank members have diverse backgrounds
 public archives, private archives, consultants etc.
but participation is voluntary and individual
 Grassroots:
 you don’t need to be an organization to be organized
 activities and projects grow out of a loose idea being picked up
 finances are based on crowd funding or the occasional sponsor
ArchiefWiki: share & conquer | APEx Conference | 28 June 2013

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ArchiefWiki: share & conquer. Collaborative success of independent knowledge sharing

  • 1. ArchiefWiki: share & conquer collaborative success of independent knowledge sharing Tom Cobbaert | APEx Conference | 28 June 2013
  • 2. Context > “It is I” Archivist / Head of Collections @ ADVN  archives and research centre for Flemish nationalism and national movements in Europe Archivist @ NISE  research platform on national movements in Europe Business owner @ ArchivA  consultancy and services in bringing small collections and heritage projects online Board member @ VVBAD  Flemish association for librarians, archivists and documentalists Founding member @ Archief 2.0  Dutch-Flemish community of archivists ArchiefWiki: share & conquer | APEx Conference | 28 June 2013
  • 3. Context > Archief 2.0  2007 - “foundation”  online community to share experiences, ideas and knowledge  archivist’s 2.0 manifesto, because web 2.0 is “an attitude rather than technology” (T. O’Reilly) - “turning archival thinking upside down” (T. Thomassen)  2008 - “1st anniversary”  reaching 100 members  organizing a first succesful conference on web 2.0 in archives  2009 - “growing up”  core members form the Archief 2.0 thinktank ArchiefWiki: share & conquer | APEx Conference | 28 June 2013
  • 4. Context > Archief 2.0 ArchiefWiki: share & conquer | APEx Conference | 28 June 2013  Archief 2.0 thinktank in 3 keywords
  • 5. Context > Archief 2.0 > 3 keywords ArchiefWiki: share & conquer | APEx Conference | 28 June 2013  Independent
  • 6. Context > Archief 2.0 > 3 keywords  Independent  Thinktank members have diverse backgrounds  public archives, private archives, consultants etc. but participation is voluntary and individual  Grassroots:  you don’t need to be an organization to be organized  activities and projects grow out of a loose idea being picked up  finances are based on crowd funding or the occasional sponsor ArchiefWiki: share & conquer | APEx Conference | 28 June 2013
  • 7. Context > Archief 2.0 > 3 keywords ArchiefWiki: share & conquer | APEx Conference | 28 June 2013  Open
  • 8. Context > Archief 2.0 > 3 keywords  Open  Enabling the choice for (r)evolution in archives attitude  2007-2013: different tools  social media vs open data, linked data, semantic web same attitude  open towards users in sharing information  open towards colleagues in sharing knowledge  open towards archives/archivists in collaboration  “If you have an apple and I have an apple and we exchange these apples then you and I will still each have one apple. But if you have an idea and I have an idea and we exchange these ideas, then each of us will have two ideas.” (B. Shaw) ArchiefWiki: share & conquer | APEx Conference | 28 June 2013
  • 9. Context > Archief 2.0 > 3 keywords  Acting ArchiefWiki: share & conquer | APEx Conference | 28 June 2013
  • 10. Context > Archief 2.0 > 3 keywords  Acting  Online community: 1500+ members  (Un)conferences: Web 2.0 (2008), Pre-Conference KVAN Days (2010), ArchiveCamp (2012)  Share-and-Play sessions: Webarchiving (2009), Semantic web (2010), Open data (2011), Standards and semantics (2012), EU cookie legislation (2013)  Lectures, courses and articles  Projects: 23 Archive Things training course, ArchivesWiki ArchiefWiki: share & conquer | APEx Conference | 28 June 2013
  • 11. ArchiefWiki > What? ArchiefWiki: share & conquer | APEx Conference | 28 June 2013
  • 12. ArchiefWiki > What? ArchiefWiki: share & conquer | APEx Conference | 28 June 2013  Aims:  Digitization of archival reference works and distributing it as open content for archivists and archives users  Through the development of a digital point of reference, giving new life to and update these ‘classics’  Promote the use of wiki’s as a collaborative tool for archives and exchange best practices and experiences with MediaWiki-software and extensions  5 years of ArchiefWiki in 5 milestones
  • 13. ArchiefWiki > What? > 5 milestones  September 2007: the conception of the idea at Informatie conference in Ghent (BE) ArchiefWiki: share & conquer | APEx Conference | 28 June 2013
  • 14. ArchiefWiki > What? > 5 milestones  Spring 2008: digitization of lexicon Archiefterminologie Nederland en Vlaanderen ArchiefWiki: share & conquer | APEx Conference | 28 June 2013
  • 15. ArchiefWiki > What? > 5 milestones  June 2009: official presentation of ArchiefWiki at KVAN Dagen (NL) conference ArchiefWiki: share & conquer | APEx Conference | 28 June 2013
  • 16. ArchiefWiki > What? > 5 milestones  November 2010: 1st ArchiefWiki Input Day ArchiefWiki: share & conquer | APEx Conference | 28 June 2013
  • 17. ArchiefWiki > What? > 5 milestones  Spring 2012: ArchiefWiki goes semantic ArchiefWiki: share & conquer | APEx Conference | 28 June 2013
  • 18. ArchiefWiki > What? > Projects  Two major projects:  Archival terminology  Map and guide to Dutch archives  Hosting collaborative projects:  best practices (such as building expertise, open data), standards, translation of ICA texts etc.  Input:  product of a community of many helping hands  fostered by annual Input Days  professionals as well as archives enthousiasts; everyone contributes in the way they prefer ArchiefWiki: share & conquer | APEx Conference | 28 June 2013
  • 19. ArchiefWiki > Terminology ArchiefWiki: share & conquer | APEx Conference | 28 June 2013  Setup:  Making Dutch archival terminology free and online available for everyone (with an interest in archives)  2008: 183 terms of Archiefterminologie van Nederland en Vlaanderen (2003)  Expanding with other reference works  2013: 724 terms of a dozen sources  Lexicons: Archiefterminologie. Archieftermen voor gebruik in het Rijksarchief (1990), Terminologie voor grafische archivalia (1989), Lexicon van Nederlandse archieftermen (1983) etc.  Manuals: Handleiding voor het ordenen en beschrijven van archieven (1898) etc.  Standards: ISAD(G), NEN-ISO 15489 23081, ReMaNo, ED3 etc.  Legislation: Flemish archival decree etc.
  • 20. ArchiefWiki > Terminology  Model:  Description for each lexicon  Redirecting synonymous terms  Contextual page for each source where all terms originating from that source are grouped  Linking to other existing terms within definitions  Basic thesaurus functions (USE/UF, BT, NT, RT)  External reference(s)  Example image(s)  Discussion page per term ArchiefWiki: share & conquer | APEx Conference | 28 June 2013
  • 21. ArchiefWiki > Archives Map  Map of archives and organizations in the Netherlands:  Initially based on Almanak van het Nederlands Archiefwezen (the “yellow pages” of Dutch archives)  Digitized, updated and expanded by archives and users  2013: 271 archives and organizations  Enhanced:  Mash-up of Google Maps and archives information pages  Visualization of geographic work areas  Historical context of geographic work areas  Social media integration  Increasing requests for re-use of data > going semantic ArchiefWiki: share & conquer | APEx Conference | 28 June 2013
  • 22. ArchiefWiki > Going semantic  What?  Semanticizing: give meaning to words by (machine- readable) annotation  Why?  Standard wiki:  is no more than plain text connected by hyperlinks  is perfect to share and edit information  but terrible to manage and control structured data  has limited search options (full text)  Semantic wiki:  allows complex search queries  allows automatic creation of reports  allows standardized data structure  facilitates re-use: exporting and linking (open) data ArchiefWiki: share & conquer | APEx Conference | 28 June 2013
  • 23. ArchiefWiki > Going semantic  How?  Semantic MediaWiki: wiki extension that offers semantic functionalities ≠ auto-semanticizing wiki data  Work plan (2012):  Selection of dataset: Archives Map project  Standardizing data structure: ISDIAH  Definition of datatypes and properties (semantic annotation)  Manual conversion of data  Re-use testcase: www.OnsDNA.nl ArchiefWiki: share & conquer | APEx Conference | 28 June 2013
  • 24. ArchiefWiki > Future?  Plans & Dreams  Expand query options: e.g. on-the-fly map rendering  Expand export facilities: e.g. implementation EAG  Linking existing open data / vocabularies  Semanticizing the terminology project  Internationalization of the terminology project: linking/adding foreign archival terminologies  Etc. ArchiefWiki: share & conquer | APEx Conference | 28 June 2013
  • 25. More information? mail: tom@archiva.eu | twitter: @tomcobbaert web: www.archiefwiki.org | twitter: @archiefwiki community: www.archief20.org/group/archiefwiki ArchiefWiki: share & conquer | APEx Conference | 28 June 2013