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Report bifa final march 29 2017_ eng

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Report bifa final march 29 2017_ eng

  1. 1. REPORT ON TRAINING WORKSHOP ON: FLEGT-VPA AND ITS POTENETIAL IMPACT ON BUSINESS STRATEGIES THE PROJECT: “PROMOTING PRIVATE SECTOR ENGAGEMENT WITH THE VPA IMPLEMENTATION PROCESS IN VIETNAM” Minh Sang Plaza, 888, Binh Duong Boulevard, Thuan An, Binh Duong province November 2016
  2. 2. Training workshop report CED- BIFA Page 2 I. Introduction The project “Promoting the private sector engagement with the Voluntarily Partnership Agreement (VPA) implementation in Vietnam” is funded by FAO-UN. The project is designed to enhance the understanding of and compliance to legal frameworks, to promote legal production and the best management practices throughout the timber product value chain in Vietnam, and to strengthen public-private dialogues to advance the VPA process in Vietnam. There are two specific objectives: to increase business access to information on legality requirements according to Vietnamese laws and regulation on Timber Legality (TL); to strengthening public – private dialogues in advancing VPA process. The objectives will be achieved through following activities:  One day launching and participatory planning workshop: 30 participants (including association members from Da Nang, Binh Dinh, Binh Duong);  Training materials revised for businesses and agenda for one-day business trainings;  Network of trainers established and maintained (for support businesses, sharing experience, online networking);  Five one-day training courses for at least 150 business representatives;  One regional public – private forum with 50 participants;  One national public private forum with 70 participants;  A comprehensive communication plan. The training workshop “FLEGT-VPA and its potential impact on business strategies” was held by the Center for Education and Development (CED) and Binh Duong timber Processing Association (BIFA) on 28 November 2016 in Binh Duong province as one of the project activities. The objective of the training workshop was to build a capacity for businesses to adapt with VPA requirements. The training workshop focused on: introduction to major elements of VPA, key principles and criteria of the Legality Definition (LD) and guidance for the businesses to comply with these requirements; assessment of readiness of participating businesses in Binh Duong and nearby provinces to VPA; providing updates and Q&A on customs regulations for timber processing businesses, introduction of environmental funds for timber processing companies to improve its environmental management systems. II. Training workshop contents and process The one day training workshop were held with participation from 80 representatives from BIFA members, Binh Duong Department of Industry and Commerce, Binh duong department
  3. 3. Training workshop report CED- BIFA Page 3 of Natural Resources and Environment (DONRE), Provincial Department of Forest Protection, Binh Duong Department of Customs and selected media. The workshop was very informational and provided updates for businesses. The businesses had the chance to interact and have dialogue with local government agencies and the opportunity to assess their readiness for VPA and its requirements (Please see attached training workshop agenda for more information). The training workshop applied practical methodologies, focused on discussion, exchanges and sharing among businesses and facilitating learning among participants through group work and discussions. The workshop also encouraged dialogue between businesses and the local public.  Participants were staff from import and export departments or other relevant positions in their companies, we also encourage participation from businesses leaders;  Participants from each business will have to prepare information about their companies to share with the others and to use in group work and discussions. Session 1: Workshop - FLEGT-VPA and its potential impact to business strategies. After the opening remarks from BIFA and Binh Duong Department of Commerce and Industry, participants were introduced to the VPA and its major commitments, including: 1. List of products and items included in VPA 2. Timber legality definition (LD) 3. Supply Chain control 4. Timber Legality Assurance System (TLAS) 5. FLEGT licensing process 6. Independent monitoring The workshop also provided an update on negotiation results, requirement and commitments in the VPA (verify timber originality, import timber control, organization classification systems, FLEGT licensing, and independent monitoring). The road map for VAP implementation from negotiation concluded in November.
  4. 4. Training workshop report CED- BIFA Page 4 Figure 1: Major parts of the VPA (Source: VNFOREST) After that, a trained trainer from NEPCON project presented major elements of VN-TLAS (see the figure below) and mentioned about the organization classification systems (using updated information from VNFOREST as of November 2016).
  5. 5. Training workshop report CED- BIFA Page 5 Figure 2: Elements of VNTLAS(Source: VNFOREST) Legality definition (LD) The workshop also presented the most updated LD (as of November 2016), listing all Vietnamese laws and regulations related to LD. LD is organized as two parts: LD for households and LD for organizations given the difference in size, organization and operations of these two groups. The separation of LD from households and organizations will make it easier for future compliance and VNTLAS as well. The difference between LD and organizations and households is described in the introduction of the annex II of the VPA.
  6. 6. Training workshop report CED- BIFA Page 6 Figure 3: Timber originality in the framework of TLAS(Sources: VNFOREST) The organization Classification System (OCS) and verification are based on risk assessment, including: criteria and types of risks, as follows:  Compliance with all dynamic evidence to ensure that the timber is legally sourced  Commitment to implement all steps in supply chain controls and fully meeting reports requirements.  Fully compliant with static evidence
  7. 7. Training workshop report CED- BIFA Page 7 Figure 4:Criteria for organization classification (Sources: VNFOREST) The organizations will be classified into two groups:  Group 1: Fully compliant with the above mentioned criteria  Group 2: Not fully compliant Application of OCS:  Continuously operated based in self assessment if the organizations and verrifed by the provincial department of forest protection and other organizations approved by the government.  The governmentof Vietnam will issue guidance for implementation.
  8. 8. Training workshop report CED- BIFA Page 8 Procedure Frequency 1. Periodic organisation classification Registration with the OCS system All organizations in the VNTLAS supply chain must register with the OCS. Self-assessment / self- reassessment by Organisations First self-assessment conducted by organization after registration with OCS. Following assessement: - For Category 1 OCS: every two years. - For Category 2 OCS: every one year. Appraisal of self- assessment and classification by Provincial FPD and notification to Central FPD After receiving self-assessment of organizations (within a specified period of time…) Decision and announcement of classification result by Central FPD After receiving appraisal results from Provincial FPD (within a specified period of time…) 2. Irregular organization classification Non-compliances and violations be handled administrative or criminal Category 1 shall be moved to Category 2 when FPD has evidence of violation by government agencies (within a specified period of time…). Appraisal of self- assessment and classification by Provincial FPD and notification to Central FPD After receiving self-reassessment of Organizations (within a specified period of time…) Decision and announcement of organization classification result by Central FPD After receiving appraisal results from Provincial FPD (within a period of time specified…)
  9. 9. Training workshop report CED- BIFA Page 9 Figure 5: Export verification for organization classified in group 1; source: VNFOREST Figure 6: Export verification for organization classified as group 2(Source: VNFOREST)
  10. 10. Training workshop report CED- BIFA Page 10 Figure 7: Export verification for households and individuals (Sources:VNFOREST) Figure 8: Verification steps (sources: VNFOREST)
  11. 11. Training workshop report CED- BIFA Page 11 After presentations and updates on VPA and elements of TLAS, participants were provided updates about new laws and regulations on imports and exports from Binh Duong department of Customs (including: Laws on import and export taxes numbered 107/2016/QH13; Decrees numbered 134/2016/NĐ-CP; and other relevant guidance and legal documents from General Department of Customs of Vietnam). Representatives from the Department of Customs presented throughout the workshop and training and they were willing to provide clarification and answer any questions from participants. In addition, businesses were provided information on the environment fund of Binh Duong province. This is the provincial fund that was established by the decision numbered 2719/QĐ-UBND dated 07 July 2009. After seven years of implementation, The Fund has provided financial support for 55 projects to invest in their environment protection system valued 172 billion VND. The operational capital is 125 billion VND. The timber processing companies located in Binh Duong can access this fund to implement projects to meet requirements about the environment protection. Following projects will be considered for support. • The projects on the treatment of waste water, reduced emissions, and solid wastes. • Projects to produce environmentally friendly products. • The project to implement change to environmentally friendly technologies, reducing pollutions. • Projects to produce products using recycled materials. • Projects to support vehicles and equipments for trash collection, transportation and treatment of daily solid waste. • Projects to invest in infrastructure to collect waste water rain water. After more than seven years in operation, the fund has provided financial support for 55 projects to invest in company’s environmental protection systems with the amount of 172 billion VND. The operational capital of the fund is currently 125 billion VND. At the moment, the environmental protection fund has provided soft loans to companies to invest in projects to protect environment. Session 2: Training for companies
  12. 12. Training workshop report CED- BIFA Page 12 The training session started with readiness assessment of companies with VPA. After this assessment, it can be said that most of participating companies are able to comply with newrequirements from VPA (see the assessment checklist for more information). Companies answered 13 questions designed to check their compliance possibility with FLEGT-VPA (Please see annex 1). The form is available online and companies can use it check if they are compliant with VAP requirements as the first step: http://flegtvpa.com/doanh- nghiep-ban-san-sang-voi-flegt-chua.html. Assessment checklist results will be calculated according to the following results: 10 - 13 answers: Yes, you are on the right track! 6-9 answers: Yes, you have a lot of work to do to ensure your business is ready to adapt to FLEGT-VPA! 0-5 answers: Yes, you should plan to adapt to FLEGT-VPA immediately! With 46 assessments from participants, most of the companies are able to adapt with VPA. Specific responses are listed below: With the question, is your business is legally registered and licensed according to relevant laws and regulations; All participants said their companies fulfill all obligatory taxes and fees required by laws and regulations and relevant environmental requirements. There were 42 participants that said their companies are compliantwith all occupational health and safety requirements (only 4 participants were unsure and/or assessed their companies are not compliant). 44 participants said their companies are compliant with all labor laws and regulations, only 2 participants said unsure and no one said no. 44 participants said their companies are compliant with transport, trade, import or export regulations, procedures and restrictions, only 2 participants were unsure. 42 participantshave said their businesses have maintained their filing of trade transactions throughout the supply chain and known their supply chain, 4 participants were unsure. 42 participants said that they know their businesses use legal timber, 4 participants said they were unsure.
  13. 13. Training workshop report CED- BIFA Page 13 26 participants said that they have had access to information about your forest product supply chains to a level that allows you to confirm and document that the material/products originate from forest sources with low risk of legal violations or that potential risks have already been mitigated. There, 16 participants were unsure and 4 participants said they do not have. 34 participants said their businesses have avoided high risk sources, including wood from countries with sanctions imposed by the UN Security Council or the EU Council on timber imports or exports and wood from countries or areas with prevalence of armed conflicts. 10 participants were unsure and 2 participants said no. 36 participants said their businesses have a necessary and/or appropriate system of segregation or a chain of custody system (CoC). Eight participants were unsure and 2 participants said no. 40 participants said that their businesses have a comprehensive record keeping system in place. Six participants were unsure. 42 participants said their businesses have maintained the records for at least 5 years. Four participants were unsure. (See figure 9: VPA readiness among participated companies). Figure 9:VPA readiness from participating companies According to the assessment, there were only 4 out of 46 participants who were unsure or do not have information on their systems and evidences to prove that their timbers are from legal sources. They may face difficulties if they have not changed or upgraded their governance and management systems. 0 2 4 6 8 10 12 14 Yes Unsure No VPA readiness from participating companies
  14. 14. Training workshop report CED- BIFA Page 14 In this session, there are presentations from company best practices on how to buy and use timber from legal sources (videos and presentations). There are discussions and Q&A sessions from participants and speakers and representatives from local government offices. Group work and discussions In this session the participants are dived into five groups to partake in exercises on how the companies can adapt to the current LD structures and criteria. There are five groups as follows:  Group 1: Companies focuses on imported timber,  Group 2: Companies are using mainly timber from domestic sources,  Group 3: Companies focus on transportation and exploitation,  Group 4: companies focus on processing and manufacturing indoor furniture and  Group 5: companies focus on exporting. Each group will nominate one company as a case study for group work and discussion using actual information and current practices they are using. After the introduction about the supply chain,each group will be asked to develop their own supply chain for the companies selected. Upon completion of the supply chain, group participants will review their operations and practices against principles and criteria in the LD. Five groups will present their groups discussions around principles and criteria that the selected companies have to follow:  Group 1: Companies focusing on imported timber o PRINCIPLE III: COMPLIANCE WITH REGULATIONS ON IMPORTING TIMBER - Criterion 1: Compliance with regulations on customs procedures - Criterion 2: Compliance with regulations on plant quarantine and forest hammer mark  Group 2: Companies using mainly timber from domestic sources o PRINCIPLE I: HARVESTING OF DOMESTIC TIMBER COMPLIES WITH REGULATIONS ON LAND USE RIGHTS, FOREST USE RIGHTS, MANAGEMENT, ENVIRONMENT AND SOCIETY - Criterion 1: Compliance with regulations on main harvesting of natural forest timber
  15. 15. Training workshop report CED- BIFA Page 15 - Criterion 2: Compliance with regulations on main harvesting, salvaged harvesting and salvaged collection from planted protection forests - Criterion 3: Compliance with regulations on main harvesting, salvaged harvesting and salvaged collection from planted production forests - Criterion 4: Compliance with regulations on salvaged harvesting on natural forested areas converted from forest land use to other land uses. - Criterion 5: Compliance with regulations on salvaged harvesting of natural forest while implementing sivilculture measures scientific researches and training - Criterion 6: Compliance with regulations on salvaged collection of stump, roots, branches in natural forests - Criterion 7: Compliance with regulations on salvaged collection of stump, roots, branches in plantation forests - Criterion 8: Compliance with regulations on harvesting rubber wood o PRINCIPLE IV COMPLIANCE WITH REGULATIONS ON TIMBER TRANSPORTATION AND TRADE - Criterion 1. Compliance with regulations on enterprises establishment - Criterion 2. Compliance with regulations on transporting, trading unprocessed timber that are main harvesting, salvaged harvesting and salvaged collection from domestic natural forests - Criteria 3. Compliance with regulations on transporting, trading unprocessed timber that are harvested from concentrated plantation forests, home gardens, farms, scattered trees - Criteria 4. Compliance with regulations on transporting, trading imported timber and timber products that are not domestically processed - Criteria 5. Compliance with regulations on transporting and trading unprocessed confiscated timber and timber products that have been handled - Criteria 6. Compliance with regulations on transporting and trading of processed timber and timber products (including round timber cross-
  16. 16. Training workshop report CED- BIFA Page 16 cutting) from natural timber, imported timber and handled confiscated timber - Criteria 7. Compliance with regulations on transporting and trading of processed timber and timber products (including round timber cross- cutting) from concentrated plantation forests, home gardens, scattered trees - Criteria 8. Compliance with regulations on internal transportation of timber and timber products within a province - Criteria 9. Compliance with regulations on internal transportation of timber and timber products between provinces - Criterion 10: Compliance with regulations on timber product dossier for export o PRINCIPLE V: COMPLIANCE WITH REGULATIONS ON TIMBER PROCESSING - Criterion 1: Compliance with regulations on enterprises establishment - Criterion 2: Compliance with regulations on the legal origin of timber which are going to be processed. o PRINCIPLE VII: COMPLIANCE WITH REGULATIONS ON TAX AND EMPLOYEES - Criterion 1: Compliance with regulations on tax - Criterion 2: Compliance with Labour Code - Criterion 3: Compliance with Social Insurance Law and Health Insurance Law  Group3: Companies focus on transportation and exploitation o PRINCIPLE IV: COMPLIANCE WITH REGULATIONS ON TIMBER TRANSPORTATION AND TRADE - Criterion 1. Compliance with regulations on enterprises establishment - Criterion 2. Compliance with regulations on transporting, trading unprocessed timber that are main harvesting, salvaged harvesting and salvaged collection from domestic natural forests - Criteria 3. Compliance with regulations on transporting, trading unprocessed timber that are harvested from concentrated plantation forests, home gardens, farms, scattered trees
  17. 17. Training workshop report CED- BIFA Page 17 - Criteria 4. Compliance with regulations on transporting, trading imported timber and timber products that are not domestically processed - Criteria 5. Compliance with regulations on transporting and trading unprocessed confiscated timber and timber products that have been handled - Criteria 6. Compliance with regulations on transporting and trading of processed timber and timber products (including round timber cross- cutting) from natural timber, imported timber and handled confiscated timber - Criteria 7. Compliance with regulations on transporting and trading of processed timber and timber products (including round timber cross- cutting) from concentrated plantation forests, home gardens, scattered trees - Criteria 8. Compliance with regulations on transportation of timber and timber products within a province - Criteria 9. Compliance with regulations on internal transportation of timber and timber products between provinces - Criterion 10: Compliance with regulations on timber product dossier for export  Group 4: companies focus on processing and manufacturing indoor furniture and o PRINCIPLE V: COMPLIANCE WITH REGULATIONS ON TIMBER PROCESSING - Criterion 1: Compliance with regulations on enterprises establishment - Criterion 2: Compliance with regulations on the legal origin of timber which are going to be processed.  Group 5: companies focus on exporting o PRINCIPLE VI: COMPLIANCE WITH REGULATIONS ON CUSTOMS PROCEDURES FOR EXPORT - Criterion 1: Complying with regulations on customs procedures - Criterion 2: Complying with regulations on plant quarantine And groups add discussion to the other group’s presentation. IV. Results of the workshops and training (based on participants’ assessment)
  18. 18. Training workshop report CED- BIFA Page 18 General assessment of the training workshop The training workshops have been attended by 80 participants from Binh Duong and nearby provinces, of which there were 57 representatives from timber processing businesses in Binh Duong and 23 representatives from related organizations and agencies in Binh Duong and nearby provinces. By the end of the training workshop there were only 46 participants from businesses that filled out assessment forms. In general, the participants were satisfied with the methodologies and losigtics arrangements of the training. Specially, the methodologies and logiostics have been rated 4.1 out of 5 as highest. The trainers, speakers and training materials have rated 3.9 out of 5. See figure 10. Figure 10: General assessment Regarding the training time, most participants said one-day training is adequate (78%). 43% of participants have said that the training workshop’ objectives and results have achieved at the excellent level, 48% assessed at the good level and 9% assessed at the average level. The following contents and information were highlights appreciated by participants: provided updates on VPA requirements, major commitments and implementation roadmap, and exercise and group discussion helped participants learn a lot for their businesses, legality definition and application to their businesses, Q&A about customs regulations and decree ND134/20/2016NĐ-CP about import and export fees and Q&A about VN-TLAS. To the question whether they can apply what they have learned to their businesses, six participants did not provide an answer, 40 participants said they can apply what they have 3.85 3.9 3.95 4 4.05 4.1 4.15 Materials Trainers/Speakers Method Logistics General assessment
  19. 19. Training workshop report CED- BIFA Page 19 learned to their businesses. Specifically, six participants indicated they can use updated information about FLEGT-VAP, VNTLAS to update and prepare their companies, two indicated that they would apply the knowledge to their control system to ensure legal timber is used, four indicated that they can use LD as a system to assess their compliance with seven LD principles and criterion, 20 participants said they can use updated information about the decree 134 on import and export taxes, and eight participants said all knowledge and skills can be applied to their businesses. Assessment of relevance of the training contents to business needs: Participants reported that their knowledge increased/updated through the different training sessions: information updates, training exercises on VPA compliance; Q&A about customs, forest protection, and environment. Participants rated highest scores for group work and exercises among businesses 3.9 out of 5, information updates on customs, forest protection and environment are 3.8 out of 5 and all presentations are rated 3.7 out of 5. See figure 11 Figure11: Business' interest asssessment with the training content To the question: “what can be improved in the training course”, there were only five participants who gave the following feedback (among 46 assessment questionnaires): need to provide more information on the timing to provide FLEGT licenses, there should be clearer and more information for participants with examples and practices for businesses to refer to and there should be case studies and practical examples so that businesses will be 3.7 3.75 3.8 3.85 3.9 3.95 Content of the presentation Exercises Update on issues related to customs, forestry and environment for business Business' interest asssessment with the training content
  20. 20. Training workshop report CED- BIFA Page 20 more interested. Materials should be sent to participants before the training and workshops so they can be better prepared for discussions and groups work. VPA Readiness assessment: After the workshop about 50% of participants said that their skills and knowledge are improved after the training, 30% said their knowledge and skills are much improved after the training, and 30% have assessed that their knowledge and skills have been improved but still need time for further improvement. See figure 12 Figure 12: Business readiness assessment to adapt to VPA at the moment To the question, what additional support is needed for businesses to comply with FLEGT- VPA requirements, 40% participants said they need technical support and guidance from experts to meet requirements of VNTLAS, 30% participants said they need additional training and information on FLEGT-VPA details (annexes) and need support from local agencies and authorities to provide advice and answers as needed (forest protection agencies, customs, businesses associations). In sum they need some agencies to provide advice, support and log complaints when needed and possibly to organize forum with businesses. See figure 13. 0% 5% 10% 15% 20% 25% 30% 35% 40% 45% 50% Good Betterthan before training Better than before training but need to improve Businessreadinessassessmenttoadapt to VPA at the moment
  21. 21. Training workshop report CED- BIFA Page 21 Figure 13: Support needed for business to meet FLEGT-VPA requirements To the question: whether businesses are interested in contents such as LD for households and organizations and how to set up and verify evidence and proof for legal timber for each step in the supply chain, internal section and monitoring, verification of timber legality compliance of households and organizations, including organization classification system (OCS) risk-based assessment classification, FLEGT licensing, and independent monitoring, it can be said that most of participants are interested in the a.m content and issues (88% said they are necessary), there are about 12% said that they are not necessary. 100% of participants are interested in LD information and criteria, 90% of participants are interested in information related to FLEGT licensing, verification of business compliance of household and organizations, OCS based on risk assessment and how they can create, verify and approve evidence in each step of the supply chain. About 80% of participants are interested in internal inspection and monitoring and about 70% of participants are interested in independent monitoring. See figure 14. Figure14: Communication content is necessary or no 88% 12% Communicationcontent Necessary Not necessary 0% 10% 20% 30% 40% 50% Continue to be trained Technical support from experts Authoritiesat all levels support to answer… Support needed for business to meet FLEGT-VPA requirements 0% 20% 40% 60% 80% 100%120% Legal definition Creating and verifying evidence Internalinspection Verification of compliance by… FLEGT licensing Independent evaluation Informationapproach Not necessary Necessary Not necessary Necessary
  22. 22. Training workshop report CED- BIFA Page 22 To the question, which information channel their companies would like to receive information and updates on VPA from, 45% want to receive information through website, about 28% want to receive information through e-newsletters, 13% through social network and media, about 8% want to receive through publications and printed materials and 6% want to receive through traditional media such as television, radio and newspapers. See figure 15 Figure15: Means of receiving information V. Conclusions and recommendations The training and workshop have been successfully implemented and meet their requirements and expectation of the participants. The group of trainers, speakers and resource persons are diverse and provide a lot of useful updated information for businesses, provide new knowledge and skills, and there is also a lot of sharing among businesses participants. Although, due to limited time some of the expectations from participants were not met such as: more sharing among businesses, more time for presentations from businesses and time for exercises, and detailed information on FLEGT licensin; all in all the workshop met its objectives as designed and provided a lot of information for further expansion of the programs and trainings for other businesses. 0% 10% 20% 30% 40% 50% E-newsletter Website Newspaper, radio, TV Social media Publication Means of receiving information
  23. 23. Training workshop report CED- BIFA Page 23 There are some recommendations from business participants to improve the training in the coming months: - Provided further information on the FLEGT licensing process and procedures and time frame for getting a license; - Provide practical examples of issues and problems that businesses face when appling to FLEGT-VPA; - Send materials for businesses before the trainings so they can prepare information for discussions and will be more ready for group work. - More collaboration on events from other business association such as HAWA and Binh Dinh (FPA) to get more attention from businesses as well as receive better representation from diverse groups of businesses to also save costs for the project. - Through the quick survey from businesses, it is necessary to promote information provision through web-social media and other means leveraging technologies such as e-newsletters. Information for newsletters may focus on results and updates from signing VPA, updated information on FLEGT licensing, independent monitoring, LD for households and organizations. ANNEX: Annex 1: FLEGT Readiness Checklist 1 You are legally registered and licensed as a business, and approved for conducting the defined business activities with the relevant authorities as required by law? Yes No Unsure 2 You fulfill all obligatory taxes and fees required for conducting the defined business activities? 3 You are compliant with relevant environmental requirements? 4 You comply with all occupational health and safety requirements? 5 You comply with all requirements associated with legal employment? 6 You adhere to applicable transport, trade, import or export regulations, procedures and restrictions? 7 You know your supply chains and have the necessary
  24. 24. Training workshop report CED- BIFA Page 24 information for them. You have and maintain up-to-date information about products the buy and sell? 8 You know the timber you are purchasing is legal, or low risk of being illegally harvested? 9 You have access to information about your forest product supply chains to a level that allows you to confirm and document that the material/products originate from forest sources with low risk of legal violations or that potential risks have already been mitigated? 10 You avoid high risk sources, including wood from countries with sanctions imposed by the UN Security Council or the EU Council on timber imports or exports and wood from countries or areas with prevalence of armed conflicts? 11 If necessary and/or appropriate, you have in place a system of segregation or a chain of custody system (CoC)? 12 You have a comprehensive record keeping system in place? 13 You are maintaining the records for at least 5 years? Assessment checklist results will be calculated according to the following results: - 10 - 13 answers: Yes, you are on the right track! - 6-9 answers: Yes, you have a lot of work to do to ensure your business is ready to adapt to FLEGT-VPA! - 0-5 answers: Yes, you should plan to adapt to FLEGT-VPA immediately! Adjusted from the questionnaires from NEPCON project.
  25. 25. Training workshop report CED- BIFA Page 25 Annex 2: Workshop and training agenda Agenda Time Program Performer 07:30-08:00 Welcome Organizer 08:00-08:10 Introduce the participants Organizer 08:10-08:20 Organizer opening speech BIFA leader 08:20-08-30 Opening Speech Department of Trade 08:30-08:45 What isVPA?WhatdoVietnambusinesses need to do to adapt to the VPA? Ms. To Kim Lien – Director of CED Video clip 08:45-09:10 VN-TLAS system and classified businesses Q&A Representative Forest Protection Department 09:10-9:45 Assess the business readiness to adapt to the VPA – Exercise 1 Vu Thi Hang, Duong Thi Lien All participants 10:00-10:15 Break time 10:15-10:30 Update the Environmental Protection Fund: loans with preferential interest rates for environmental protection activities. Department of Environmental Resources 10:30-11:15 Divided into 5 groups: Group 1: Imported business;Group2) Internal Logging enterprises; Group 3) Shipping and trading business; Group 4) Processing and furniture manufacturing business; Group 5) Exported business Exercise 2: Seven principles of LD for organizations Vu Thi hang, Duong Thi Lien Compare with requirements of updated VNTLAS system.
  26. 26. Training workshop report CED- BIFA Page 26 Group 1: Compliance with regulations on imported timbers, Customs, business registration, taxes,… Group 2: Compliance with regulations on land use rights, forest use rights, and environment management regulations Group 3: Compliance withregulationsontimber transportationand trade, business registration, taxes,… Group 4: Compliance withregulationsontimber processing,businessregistration, environment, taxes and labor issues Group 5: Compliance withregulationsontimber exporting, Customs, business registration, and taxes 11:15-12:00 Discussion Presentation 5 group 12:00-13:00 Lunch 13:00-13:15 Tan Vinh Cuu Joint Stock Company developing Timber Legality Definition (LD) in Vietnam Video Clip 13:15-13:30 Explain some customs issues for Binh Duong Timber businesses. Representative of Binh Duong Customs Department 13:30-13:45 Explain some current issues of enterprises in obtaining evidence in explaining the Timber (Due Diligence System) Forest Protection Department 13:45-14:15 Q&A All participants 14:15-15:15 Continue to discus on groups 15:15-15:30 Break time 15:30-16:15 Discussion presentation 5 groups 16:15-16:45 Fill in assessment form All participants
  27. 27. Training workshop report CED- BIFA Page 27 16:45-17:00 Closing Speech Organizer Annex 3: Participants list TT Họ và Tên Chức danh Cơ quan Điện thoại 1 Dương Thị Minh Tuệ TPKD Công ty cổ phần Gỗ Minh Dương 2 PhạmThị Hoàng Quyên Nhân viên XNK Công ty cổ phần Gỗ Minh Dương 3 Mai Thị Lệ Thuỷ Nhân viên Công ty Gỗ Dầu Tiếng 4 Phạm Thị Trung Trinh Trưởng phòng Kế hoạch sản xuất Công ty TNHH Dewberry Việt Nam 0963142381 5 Nguyễn Đình Thi Trưởng phòng XNK Công ty Cổ phần Tân Vĩnh Cửu 0937130000 6 Nguyễn Ngọc Lan Ngân Nhân viên Công ty Cổ phần Tân Vĩnh Cửu 7 Nguyễn Thị lê Kế toán trưởng Công ty TNHH Đồ gỗ BD 0905200336 8 Đặng Nguyễn Ngọc Dung Nhân viên Công ty TNHH Thành Thắng 9 Phan Công Thành Giám đốc Công ty TNHH sản xuất Phan Lê 0906979737 10 Nguyễn Thanh Thiên Kim Nhân viên Công ty Gỗ Long Việt 0949313789 11 Lê Nhật Trường Chinh Tư vấn Success Partner 0914681628 12 Trương Văn Tài Trưởng phòng XNK Công ty Gỗ Trường Thành 0903687906 13 Nguyễn Thị Diễn Công ty Thiên Như Quỳnh
  28. 28. Training workshop report CED- BIFA Page 28 14 Lê Thị Thu Thuỷ Nhân viên kinh doanh Côngty sản xuất Thịnh Việt 0988668124 15 Võ Thị Thanh Ngọc Nhân viên Công ty TNHH Gỗ Nam My 0975793356 16 Đặng Thị Hải Châu Trưởng phòng kinh doanh Công ty Trường Thành 0913111012 17 Nguyễn Thị thu Hiền Giám đốc Delta International 0907538979 18 PhạmNgọc Long Khánh Nhân viên bán hàng Delta International 0909793521 19 Lê văn Thảo Trưởng phòng kế hoạch Công ty Minh Phát 2 0907314173 20 Phan Bảo Trang Xuất nhập khẩu Công ty Minh Phát 2 0935130338 21 Định Xuất nhập khẩu Công ty Phú Long Tân 0913860879 22 Lê Văn Lam Sơn Phó giám đốc Công ty Lôi Giang 0909863868 23 Trần Thị Minh Phụng Nhân viên Công ty Lôi Giang 01659055381 24 Lê Hồng Thắng Giám đốc Công ty Gỗ Đức Thành 0913904567 25 Nguyễn Ngọc Chí Nhân viên Công ty Gỗ Nguyễn Ngọc 0901319858 26 Lê Hưng Thịnh Nhân viên Công ty Gỗ An Việt 0938724978 27 Bùi Tiến Dũng Trưởng phòng kế hoạch Công ty Gỗ Tiến Triển 0902551816 28 Nguyễn Văn Ở Phó Cục trưởng Cục Kiểm Lâm Bình Dương 0909309860 29 Đỗ Văn Thu Trưởng phòng Cục Kiểm Lâm Bình Dương 0913861040 30 Nguyễn Thị Thanh Thi Trưởng phòng Công ty cổ phần Lâm Việt 0934441646
  29. 29. Training workshop report CED- BIFA Page 29 31 Hà Văn Toàn Giám đốc kinh doanh Công ty HOMAG 0915456097 32 Nguyễn Thị Phương Tâm Phòng kinh doanh Công ty cổ phần Kỹ nghệ Long Việt 0981149017 33 Võ Thị Mỹ Dung Trưởng phòng kinh doanh Công ty MTR 0918339793 34 Mr Lam Giám đốc Công ty Phú Long Tân 35 Đinh Ngọc Phượng Thư ký Hiệp hội chế biến Gỗ tỉnh Bình Dương 36 NguyễnThị TuyếtTrang Kế toán Hiệp hội chế biến Gỗ tỉnh Bình Dương 37 Hoàng Thị Ngân Thư ký Bifa 38 Đinh Sao Mai Giám đốc Quỹ Bảo vệ môi trường – Sở tài nguyen môi trường 39 Phạm Nguyễn Mai Quỳnh Nhân viên kinh doanh Công ty MTR 0907098411 40 Đoàn Thanh Tuấn Trưởng phòng SXĐT Công ty CP Gỗ Dầu Tiếng 0908747315 41 Trần Thị Xong Phó giám đốc Công ty cổ phần Lâm Việt 0909771476 42 Lê Thị Hoàng Trúc Nhân viên kinh doanh Công ty cổ phần Lâm Việt 0932054098 43 Đỗ Thị Thu Trang Nhân viên kinh doanh Côngty CP Kỹ Nghệ Gỗ Việt 01627353083 44 Nguyễn Phạm Thiên Nhi Phóng viên Đài truyền hình Bình Dương 0908810033
  30. 30. Training workshop report CED- BIFA Page 30 45 Nguyễn Hùng Anh Phóng viên Đài phát thanh-truyền hình Bình Dương 0903860018 46 Đoàn Thị Kim Loan Nhân viên XNK Gỗ Nam Mỹ 0909812825 47 Trần lê Anh Thư Công ty Trường Thành 0938103130 48 Phan văn Cường VP Công ty TNHH MTV Triệu Phúc Lộc 0964685590 49 Nguyễn Văn Hoàng VP Công ty TNHH MTV Triệu Phúc Lộc 50 Lưu Ngọc Anh Nhân viên Công ty Đồ Gỗ Bình Dương 0902566494 51 Đàm Xuân An Báo tuổi trẻ Báo tuổi trẻ 0985274343 52 Võ Thị Minh Trang Nhân viên kinh doanh Công ty Hiệp Long 0905201284 53 Phạm Hữu Thế Phong Trưởng phòng nhân sự Công ty TNHH Nguyễn Thành 0933123150 54 Phan Minh Tiến Sai Gon Fur 0962825715 55 Lê Viết Thịnh Phòng kinh doanh Thanhhoaco 0914193939 56 Trần Vũ Linh Phòng kinh doanh Thanhhoaco 0904240508 57 Trần Thị Thanh HIên Phòng kinh doanh Hiệp Long 0904971179 58 Nguyễn Khắc Thạch Phòng 5S Hiệp Long 59 Nguyễn Trường Giang Phòng tổ chức Cục Hải Quan 0918971179 60 Nguyễn Chí Thanh Phó giám sát quản lý Cục hải quan 0989622757 61 Nguyễn Ngọc Chí Giám Đốc Nguyễn Ngọc 0901319858
  31. 31. Training workshop report CED- BIFA Page 31 62 Trần Ngọc Hiệp Phòng kinh doanh Gỗ Phan Lô 63 Nguyễn Thị Thu Hồng Văn phòng Nguyễn Ngọc 64 Nguyễn Thanh Thiện Phòng thuế Cục hải quan 65 Nguyễn Thị Phương Kiều Phòng thuế Cục hải quan 66 Phan Nhân Sơn Phòng thuế Cục hải quan 67 Nguyễn Thị Phương Kiều Phòng thuế Cục hải quan 68 Phan Nhân Sơn Văn Phòng Cục hải quan 69 Phan Thị Khánh Duyên Giám đốc Trung tâm khuyến công và ngư PTCN 70 Nguyễn Văn Hữu Phó giám đốc Sở công thương 71 Trần Văn Hữu Phó Giám đốc Trung tâm khuyến công và ngư PTCN 72 Trần Anh Tuân Phó trưởng phòng Trung tâm khuyến công và ngư PTCN 73 Trần Khánh Duy Nhân viên Trung tâm khuyến công và ngư PTCN 74 Phan Hữu Lợi Nhân viên Trung tâm khuyến công và ngư PTCN 75 Dương Thị Liên Dự án NepCon 76 Hoàng Thị Hải Anh Dự án NepCon 77 Ann Weddle NEPCon 0988187300
  32. 32. Training workshop report CED- BIFA Page 32 78 Huỳnh Quang Thanh Bifa 0903906921 79 Trần Anh Vũ Giám đốc Công ty Liên Thanh 0983777199 80 Nguyễn Thanh Phước TLGĐ Công ty Triệu Phú Lộc 01682189900 Annex 4: Pictures of workshop and training course All participants
  33. 33. Training workshop report CED- BIFA Page 33 Opening Speechat workshop and training course Participant expressed their opinions
  34. 34. Training workshop report CED- BIFA Page 34 Groups discussion
  35. 35. Training workshop report CED- BIFA Page 35 Presenting the groups discussion

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