Biometric Student Attendance
Monitoring & Recording
Helping you with Tier 4 Visa Compliance
and to Reduce Administration Costs
c tro ori
VIZUAL E le nit
it h Mo
Management Solutions Ltd w om
0800 288 8632 N s
Biometric Student Attendance Monitoring
I with Electronic Classroom Registration
Dramatically Reduce the Burden of Tier 4 Compliance
and Reduce your Administration Costs with CaptureIT
Introduction Attendance Times
CaptureIT helps you meet the challenge of UKBA Students’ scheduled daily attendance times can be set for one
compliance, whilst dramatically reducing or a group of students. These times would typically be each
administration time and costs. day’s scheduled start and ﬁnish times and can vary by day, e.g.
Mon-Thurs 09:00-16:00; Fri 09:00-15:00.
It removes the unreliability associated with manual
CaptureIT supports many different weekly attendance patterns,
registers and the burden of all those manually so there is scope to cover a wide range of variations.
maintained spreadsheets of attendance data.
The times set against days on which a student is scheduled to
In helping with Tier 4 compliance, CaptureIT keeps attend are then used in monitoring that student’s
you fully informed of all student attendance and attendance behaviour, including lateness which
pro-actively tells you of students to be reported to is then acted upon accordingly.
the UKBA and those whose attendance behaviour is If a student fails to attend on a scheduled day
putting them at risk. then CaptureIT can automatically mark that
day as ‘unauthorised absence’ and email
You can now meet every inspection with the
this fact to the relevant person(s).
conﬁdence that your student attendance monitoring
is clear, accurate and reliable! Triggers can be set to alert administrators if
a student fails to attend for a speciﬁed
number of days.
Arrange a Free Demonstration This is particularly important in complying with
Telephone 0800 288 8632 the requirement to inform the UK Border Agency
of students who are absent for 10 days, whether
these be consecutive or during a speciﬁed period.
How it Works
Authorised and un-authorised sick days and
Students register their arrival and approved absences can be entered into a student’s
departure at College using a Attendance Calendar to ensure there is a complete
biometric terminal. record of attendance behaviour.
This technology ensures that the
person registering is indeed that
person and, in addition, prevents Health & Safety and your Duty of Care
students falsely recording the CaptureIT helps you discharge your duty of care for the Health,
attendance of others. Safety and Welfare of your students.
Whenever a student registers, the CaptureIT database is In addition to reports covering absence and sickness, CaptureIT
immediately updated so that administrators have a real-time provides you with an up-to-date ﬁre list of all students on site.
view of which students are on-site. Students can be grouped by
course, year or other criteria.
The biometric terminal uses ﬁngerprint technology, which has Option to Include Academic Staff
been shown to be reliable, whilst not raising any ‘human rights’ You have the option to include all staff on CaptureIT. This
issues - in this regard a unique number is derived from the provides the added beneﬁt of an early warning when staff have
ﬁnger image and it is this alone that is stored in the CaptureIT not arrived, so that cover can be put in place, and secondly,
database. It is not possible to ‘reverse engineer’ the number into ensures that everyone on-site is included on the ﬁre list.
any form of ﬁnger pattern or ﬁngerprint.
If classroom monitoring is in place you will be able to meet the
Many colleges use the CaptureIT student latest requirement to show the attendance of qualiﬁed staff in
proximity card as the student’s ID card. lecture rooms.
This provides added security, whilst
Administrators can be authorised to view just students and not
helping make registration quick and easy.
staff if this is deemed necessary.
Telephone 0800 288 8632 Email email@example.com
Helping you with your Tier 4 Compliance
You can easily differentiate between students who
are currently on site and those who have attended,
but have since left site. Students can arrive and
depart as many times as they wish in a day, with the
times of all instances being recorded.
Coloured shirts are used to show students by their
status for that day, e.g. attending, study leave,
placement, sick, authorised absence, etc. Clicking
on a student allows navigation to all data relating
to that student, making CaptureIT very intuitive and
exceptionally easy to use.
This illustration shows students on the highlighted
group “Computing”, together with the actual
attendance this week for the (highlighted) student,
Student Attendance Calendar
Every student has their own Attendance
Calendar showing details of their attendance,
absence, authorised holidays, sickness, placements
and the like. This makes it incredibly easy to have a
clear picture of every student’s attendance
throughout the academic year.
CaptureIT is customisable and enables you to
create your own absence types (with associated
colour schemes) to suit your individual needs.
Typically, these would cover common occurrences,
such as study leave and work placements.
All attendance data is retained indeﬁnitely, even
for students who have been marked as ‘left’. This
means that you are always in a position to provide
historically information on any student, past or
Group Attendance By Course
You can view attendance by group, giving you
visibility on many students’ attendance on a single
This could help in spotting patterns of absence by
students on the same course.
Here we see students studying Computing during
the month of May.
Telephone 0800 288 8632 Email firstname.lastname@example.org