2012 pmoyt execution_webinar


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As project management has evolved, many organizations have grown increasingly sophisticated in the area of planning. Winston Churchill once said, “He who fails to plan is planning to fail.” However, planning is not enough. Great planning is only beneficial if the work is completed as planned. Failure in the area of project execution results when there is a variance between what has been planned and what is actually occurring. As organizations strive to reach the next level of project management maturity, the attention must shift to improving project execution. One way organizations can improve project execution is by establishing a project management information system (PMIS).

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2012 pmoyt execution_webinar

  1. 1. Building a PMIS “On Your Terms” Welcome!
  2. 2. Today you’ll learn how to: 1. Identify critical information and organize as a project 2. Utilize technology for improved collaboration and communications 3. Enable your stakeholders with actionable information 4. Be an influencer to productive change and measurable results
  3. 3. Presenting Today Tim Cermak, PMP, MBA, Managing Partner PPM For more information, connect with me  E-Mail: tim.cermak@innovative-e.com  Twitter: @timcermak  Microsoft Virtual Technical Solution Professional (VTSP)  Gantthead/Projectmanagement.com SME  Formerly Microsoft PPM PAC Member  Formerly PMI College of Scheduling Board
  4. 4. The Reality of Corporate DecisionsAre CIO’s Losing Control? July 7, 2011 @timcermak #pmoyt
  5. 5. The Reality of PM Today … chaos
  6. 6. Why is there PM Chaos?The Business Ameba Executive Visibility/Business Intelligence? External 3rdParty SaaS, Internal High SharePoint Maturity Extranet, PPM Solutions? Suppliers, Product Partners... Corp Engineering Comm HR IT Internal Low Maturity PMO(s) Departments & Work Legal Groups: (SharePoint sites, email, etc.) and/or 3rd Party Apps Workgroup Effectiveness? Enterprise Efficiencies?
  7. 7. Where are the Answers?Core Challenge: Alignment Level 1: Initial Level 2: Repeatable Level 3: Defined  No PM  Basic [PM] PEOPLE  [PM] Certification Competencies, Specializations background knowledge  Automated Business Process  Processes [PM] workflows , Modeling/Automation PROCESS  Ad-hoc Standardized portfolio (Demand Mgmt, Agile, Six Sigma) reporting  Templates, Implementation Scheduling and Support  Paper, Word, TOOLS Collaboration  Enterprise Tools Enhancements Excel, Email Upgrades Tool
  8. 8. The Revolution Is Here #pmoyt @timcermak
  9. 9. PM on Your Terms Get people working Build on enthusiasm over Manage work proactively efficiently together instead time with iterative instead of reactively of in silos increasingly beneficial capabilities
  10. 10. Demo 1 CollaborateUse tools familiar, build utility and benefit for immediate ‘Wins’Audience:• All departments o Executives o Managers o People who manage work (line mgrs., PMs) o People who do the work (Engineers, Department Staff, etc.)Toolbox:• SharePoint 2010 OOTB• Office 2010 (Word, Excel)What you’ll see:• Team site for central artifact management• Co-authoring with MS Word• Excel sync to SharePoint list
  11. 11. Demo 2 Manage w/SharePointEnhance project transparency to key stakeholdersAudience:• Lower Maturity organization (Internal Facilities Department) o Line Managers o EngineersToolbox:• SharePoint 2010 OOTB (Out Of The Box)• Microsoft Project ProfessionalWhat you’ll see:• Portfolio view of project status• Portfolio view of project artifacts
  12. 12. Demo 3 Manage w/EPM toolsBusiness Intelligence for proactive managementAudience:• Higher Maturity PM organization (IT Department) o Project Managers o Team MembersToolbox:• Project Server 2010 on SharePoint• Performance Point with Embedded SSRS (SQL Server Reporting Services)• OLAP Cubes & Straight Reporting against Project Server Db.What you’ll see:• BI Feature Mashup from SharePoint and Project Server - “One stop glance at the health of the project”
  13. 13. PMOYT Solutions Stack Internal/ Project and Application Line of Executive External Portfolio Lifecycle Compliance Business VisibilityCollaboration Management Management Integration
  14. 14. http://howtobuildapmis.eventbrite.com/
  15. 15. Question & Answers…