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DAY 2: Planning and preparation for an ESR


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•Key task involved in planning and implementing ESR
•General logistics requirements for ESR
•ESR partner identification, resource mobilization and coalition-building strategies

Published in: Government & Nonprofit
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DAY 2: Planning and preparation for an ESR

  1. 1. Election Situation Room Professional Development Training AfRO Welcome
  2. 2. DAY 2 Planning and preparation for an ESR
  3. 3. 3© 2016 DAY 2 2.1.1. ESR phases The electoral cycle has “periods”, the ESR cycle has “phases”, namely the: Scheming Phase Scheduling Phase Realization Phase Review Phase
  4. 4. 4© 2016 DAY 2 2.1.2 ESR cycle
  5. 5. 5© 2016 DAY 2 2.1.2 ESR events and activities • Develop terms of reference or a guide/manual and share them with potential member organizations • Establish a steering committee • Prepare and submit funding proposal • Prepare an election observation checklist in the field • Organize meeting(s) to finalize modalities to kick-start the ESR • Set up a situation room central coordination centre • Publicize extensively the ESR initiative • Develop and disseminate a "statement of arrival" and organize coordination meetings in-situ • Develop and launch an early warning system (polling day) • Identify and implement timely and appropriate responses to dysfunctions/irregularities • Prepare and disseminate a "preliminary statement” • Make public the findings and highlights • Prepare, publish and disseminate the final report • Undertake an evaluation of the ESR
  6. 6. 6© 2016 DAY 2 2.1.3 ESR Cycle
  7. 7. 7© 2016 DAY 2 2.1.4 Alternative activity: Debate Do you strongly agree, or strongly disagree? Class debate: An influential and well funded CSO should always conduct an ESR alone. WHY
  8. 8. 8© 2016 DAY 2 2.1.5 Steps for effective ESR advocacy and public outreach In groups, put these steps into a logical order:  Get the message across (using the relevant media/channel/protocol)  Define the advocacy goal or the intended outcome after the advocacy  Consult on content and approach  Budget and identify resources  Define the strategy to be undertaken  Establish credibility as an advocate – Does the host CSO have issues about its own reputation?  Identify the target audiences, allies and opponents  Identify the issues that can be improved upon through an ESR initiative  Identify the key messages  Prepare a plan of action  Assess potential risk
  9. 9. 9© 2016 DAY 2 2.2.1 Planning of ESR: General logistical requirements Group work • List the preparatory activities to be undertaken by an organiser to facilitate an ESR in the Workbook ESR 2.2.1 scenario in order to have an operational plan. • List the logistics required to undertake the activities in the operational plan. • Use the list of logistics to develop a logistics plan.
  10. 10. 10© 2016 DAY 2 2.3 Budgeting for an ESR Refer to Workbook 2.3.1: Development of ESR budgets and fundraising strategies Refer to Workbook 2.3.2: ESR budgeting – model format
  11. 11. 11© 2016 DAY 2 2.4.1 ESR partner identification Group work Select a country you are familiar with. Refer to Workbook ESR 2.4 to complete the matrix: • What is the actor/organization currently engaged in? • What is the strength of the actor/organization in engaging in the ESR process? • What is the organization’s weaknesses in engaging in the ESR process? • How value would the actor/organization lend to the ESR process? • How would the actor/organization influence the ESR process? • What could the actor/organization role in the ESR process be? • List the kind of CSOs to be avoided in a partnership to undertake an ESR.
  12. 12. 12© 2016 DAY 2 2.5 Development of ESR Resource mobilization strategy • Explain the nature of the type of resource. • How can the resource be mobilized? • What are the challenges in mobilizing the resource? • How can the challenge be surmounted? Types of resources required for an ESR are human (Group 1), material (Group 2) and financial (Group 3). In your groups:
  13. 13. 13© 2016 DAY 2 2.6 The 6 steps for partnership management in ESR Explain how the following 6 steps can enhance CSO working relations for an ESR: 1. Focus and build on needed relationship only. 2. Plan how you will do the ESR work – clear role distribution. 3. Identify and discuss risks using your local knowledge. 4. Agree on strategies for intervention. 5. Gain commitment. 6. Conduct regular feedback and assessment.