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©2 0 1 4 T h i r d Co lumn Min i s t r i e s 
The Forum 
Engaging Culture for Christ
Free software and 
services for non-profits 
©2 0 1 4 T h i r d Co lumn Min i s t r i e s 
Office 365 and Google Apps
Today’s Discussion Leads 
Donald E. Hester 
• Third Column Ministries 
• Cybersecurity Professional 
• Certified Trainer 
...
Non-profit needs 
• All non-profits need productivity software 
• Word processing, spreadsheets, communications, databases...
The proper use of technology 
• Technology should advance your mission 
• Technology should not be a hindrance to you miss...
IT Debates (The elephant in the room) 
• Open sourced verses closed source 
• The debate, which is better? It depends on t...
Cloud, On Prem, Hybrid 
©2 0 1 4 T h i r d Co lumn Min i s t r i e s 
• Cloud 
• Primarily everything (services, apps, and...
Free software and services 
• Microsoft and Google 
offer free office 
productivity apps for 
non-profits 
• Microsoft Off...
Productivity and more 
• Microsoft and Google offer more than free office 
productivity apps, they offer collaboration, 
c...
Sign-up for Office 365 
©2 0 1 4 T h i r d Co lumn Min i s t r i e s
Google Apps sign-up 
©2 0 1 4 T h i r d Co lumn Min i s t r i e s
Google, enroll in other services 
©2 0 1 4 T h i r d Co lumn Min i s t r i e s
Features 
• Features are constantly changing, so these features might 
change soon 
©2 0 1 4 T h i r d Co lumn Min i s t r...
Features: Storage 
Google Apps 
• Google Drive and Mail 
• 30 GB per user 
• 100 GB per user/month 
$1.99 
• 1 TB per user...
Google Drive 
©2 0 1 4 T h i r d Co lumn Min i s t r i e s
Office 365 Storage 
©2 0 1 4 T h i r d Co lumn Min i s t r i e s
Features 
Google Apps 
• Single plan 
• Google Docs 
• Google Sheets 
• Google Slides 
• Google Forms 
• Google Drawings 
...
©2 0 1 4 T h i r d Co lumn Min i s t r i e s
Office for Mac 
©2 0 1 4 T h i r d Co lumn Min i s t r i e s
Collaboration Features 
• Real time collaboration 
• Both Google and Microsoft support working on 
documents simultaneousl...
Security Features 
• Both have world class data centers 
• Office 365 HIPAA compliant 
• Google Apps need to turn of certa...
Browser Compatibility 
Google Apps 
• Google Chrome – as 
expected 
• Internet Explorer – some 
functionality loss 
• Mozi...
Familiarity 
Google Apps 
• Proprietary applications 
• Not as many people are 
familiar with them 
• Training may be need...
Fidelity 
Google Apps 
• Formatting is often 
unexpectedly altered 
when users switch between 
Microsoft Office and 
Googl...
©2 0 1 4 T h i r d Co lumn Min i s t r i e s
©2 0 1 4 T h i r d Co lumn Min i s t r i e s
©2 0 1 4 T h i r d Co lumn Min i s t r i e s
Is there a winner? Yes and No 
©2 0 1 4 T h i r d Co lumn Min i s t r i e s
Google has some other features 
©2 0 1 4 T h i r d Co lumn Min i s t r i e s
Live Streaming for YouTube 
©2 0 1 4 T h i r d Co lumn Min i s t r i e s
Google Forms vs Excel Forms 
©2 0 1 4 T h i r d Co lumn Min i s t r i e s
©2 0 1 4 T h i r d Co lumn Min i s t r i e s
©2 0 1 4 T h i r d Co lumn Min i s t r i e s
©2 0 1 4 T h i r d Co lumn Min i s t r i e s
Summary 
• Both have free software and services for non-profits 
• Both have productivity applications 
• Both have websit...
Thank you for participating! 
• Register for future sessions 
• Suggest future topics 
• Be a guest speaker 
www.thirdcolu...
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Office 365 & Google Docs free for non-profit ministries

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Should your ministry use Office 365 of Google Apps or Both? Both offer free software and services for non-profits. Services include website, cloud storage, collaboration, web conferencing, and email. Learn what you are missing, the differences and what is needed to sign-up. We will even talk a bit about security privacy issues.

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Office 365 & Google Docs free for non-profit ministries

  1. 1. ©2 0 1 4 T h i r d Co lumn Min i s t r i e s The Forum Engaging Culture for Christ
  2. 2. Free software and services for non-profits ©2 0 1 4 T h i r d Co lumn Min i s t r i e s Office 365 and Google Apps
  3. 3. Today’s Discussion Leads Donald E. Hester • Third Column Ministries • Cybersecurity Professional • Certified Trainer • Graduate student at Biola ©2 0 1 4 T h i r d Co lumn Min i s t r i e s Enrique Lima • Independent Consultant • Cloud SME • Certified Trainer
  4. 4. Non-profit needs • All non-profits need productivity software • Word processing, spreadsheets, communications, databases, etc… • Most non-profits need basic marketing • Websites, social media integration, etc… • Most non-profits need collaborative platforms • Websites and communications services • Most non-profits are cost conscience • More financial resource applied to mission and less to administrative overhead ©2 0 1 4 T h i r d Co lumn Min i s t r i e s
  5. 5. The proper use of technology • Technology should advance your mission • Technology should not be a hindrance to you mission • Key requirements for technology • Reliability • Accessibility • Compatibility • Integrity • Dynamic • Secure • Available ©2 0 1 4 T h i r d Co lumn Min i s t r i e s
  6. 6. IT Debates (The elephant in the room) • Open sourced verses closed source • The debate, which is better? It depends on the situation • The cost, it depends on TCO, upfront costs verses support costs • Microsoft vs. Mac or Microsoft vs. Google • The debate, which is better? It depends on what you want to accomplish • Availability of line of business applications • Manageability • Both have a place • Don’t get caught up in the debate. ©2 0 1 4 T h i r d Co lumn Min i s t r i e s
  7. 7. Cloud, On Prem, Hybrid ©2 0 1 4 T h i r d Co lumn Min i s t r i e s • Cloud • Primarily everything (services, apps, and data) in the cloud • Internet connectivity can be an issue • On Prem (On-site) • Primarily everything in-house, your business location • Single point of failure, back-up • Hybrid • Using both cloud and on prem services, apps, and data • Best of both worlds
  8. 8. Free software and services • Microsoft and Google offer free office productivity apps for non-profits • Microsoft Office 365 • Google Apps ©2 0 1 4 T h i r d Co lumn Min i s t r i e s
  9. 9. Productivity and more • Microsoft and Google offer more than free office productivity apps, they offer collaboration, communication, and web services. • Such as • Cloud storage • Online document shares • Service and support • Websites • Additional YouTube features • Ad Grants ©2 0 1 4 T h i r d Co lumn Min i s t r i e s
  10. 10. Sign-up for Office 365 ©2 0 1 4 T h i r d Co lumn Min i s t r i e s
  11. 11. Google Apps sign-up ©2 0 1 4 T h i r d Co lumn Min i s t r i e s
  12. 12. Google, enroll in other services ©2 0 1 4 T h i r d Co lumn Min i s t r i e s
  13. 13. Features • Features are constantly changing, so these features might change soon ©2 0 1 4 T h i r d Co lumn Min i s t r i e s
  14. 14. Features: Storage Google Apps • Google Drive and Mail • 30 GB per user • 100 GB per user/month $1.99 • 1 TB per user/mouth $9.99 ©2 0 1 4 T h i r d Co lumn Min i s t r i e s Office 365 • Email = 50 GB • Personal Storage One Drive for Business = 1 TB per user • SharePoint = 500 MB per user
  15. 15. Google Drive ©2 0 1 4 T h i r d Co lumn Min i s t r i e s
  16. 16. Office 365 Storage ©2 0 1 4 T h i r d Co lumn Min i s t r i e s
  17. 17. Features Google Apps • Single plan • Google Docs • Google Sheets • Google Slides • Google Forms • Google Drawings ©2 0 1 4 T h i r d Co lumn Min i s t r i e s Office 365 • Different plans • Online versions of Word, Excel, PowerPoint, Excel forms, OneNote, Lync, SharePoint Designer • Downloadable versions for $2 or $4.50 /user / month • Plus Outlook, Publisher, Access, Infopath
  18. 18. ©2 0 1 4 T h i r d Co lumn Min i s t r i e s
  19. 19. Office for Mac ©2 0 1 4 T h i r d Co lumn Min i s t r i e s
  20. 20. Collaboration Features • Real time collaboration • Both Google and Microsoft support working on documents simultaneously • Both allow for chat, audio/video collaboration • Office 365 gives users integrated instant messaging, audio/video conferencing with whiteboard capabilities combined with real-time presence indicators that make it easy to see when others are online and available. ©2 0 1 4 T h i r d Co lumn Min i s t r i e s
  21. 21. Security Features • Both have world class data centers • Office 365 HIPAA compliant • Google Apps need to turn of certain services to obtain HIPAA compliance • Google Apps no tiered Admin access (all or none), limited group security • Office 365 tiered admin access, Active Directory integration, roles based security model ©2 0 1 4 T h i r d Co lumn Min i s t r i e s
  22. 22. Browser Compatibility Google Apps • Google Chrome – as expected • Internet Explorer – some functionality loss • Mozilla Firefox – spotty, often need to clear browser’s history and cache • Safari ©2 0 1 4 T h i r d Co lumn Min i s t r i e s Office 365 • Google Chrome – as expected • Internet Explorer – seamless • Mozilla Firefox – works well • Safari – some issues with versions before 3
  23. 23. Familiarity Google Apps • Proprietary applications • Not as many people are familiar with them • Training may be needed for users ©2 0 1 4 T h i r d Co lumn Min i s t r i e s Office 365 • Build on the default industry standard office applications • Easy transition • Office has over 1 billion users worldwide
  24. 24. Fidelity Google Apps • Formatting is often unexpectedly altered when users switch between Microsoft Office and Google Apps ©2 0 1 4 T h i r d Co lumn Min i s t r i e s Office 365 • Formatting remains consistent when users switch between Microsoft Office and Microsoft Office 365
  25. 25. ©2 0 1 4 T h i r d Co lumn Min i s t r i e s
  26. 26. ©2 0 1 4 T h i r d Co lumn Min i s t r i e s
  27. 27. ©2 0 1 4 T h i r d Co lumn Min i s t r i e s
  28. 28. Is there a winner? Yes and No ©2 0 1 4 T h i r d Co lumn Min i s t r i e s
  29. 29. Google has some other features ©2 0 1 4 T h i r d Co lumn Min i s t r i e s
  30. 30. Live Streaming for YouTube ©2 0 1 4 T h i r d Co lumn Min i s t r i e s
  31. 31. Google Forms vs Excel Forms ©2 0 1 4 T h i r d Co lumn Min i s t r i e s
  32. 32. ©2 0 1 4 T h i r d Co lumn Min i s t r i e s
  33. 33. ©2 0 1 4 T h i r d Co lumn Min i s t r i e s
  34. 34. ©2 0 1 4 T h i r d Co lumn Min i s t r i e s
  35. 35. Summary • Both have free software and services for non-profits • Both have productivity applications • Both have websites • Both have collaboration communications • Both have email • Both have cloud storage • Recommendation sign up for both, • use Office 365 for the apps, mail, storage, and lync • use Google apps for forms, certain websites, etc. ©2 0 1 4 T h i r d Co lumn Min i s t r i e s
  36. 36. Thank you for participating! • Register for future sessions • Suggest future topics • Be a guest speaker www.thirdcolumnministries.org/the-forum ©2 0 1 4 T h i r d Co lumn Min i s t r i e s Next Month What Christians don’t know and Jehovah’s Witnesses do. Coming out of the shadow of the watchtower. Guest Don Nelson 28 October 2014 (2 pm 14:00 Pacific)

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