1. Thomas Rolf
Product - alan
Getting things done
without meetings
LPCx - April 2019

2. Reimagine the health system
by creating a better flow
centered on the user
alan

3. 25M € ARR, x5 in 2018
30 000 beneficiaries
��
alan in few numbers
90 alaners
75M € raised

4. Getting things done
without meetings

6. ❏ Preparation
❏ Quality of debate
❏ Decision making
❏ Follow ups
Meetings
are hard

7. Rethinking how to run meetings

8. Meetings
are a medium, not an activity

9. async written communication
alan

10. How do we make decisions?
1. Scope of the discussion
2. Context
3. Proposal
4. Specific questions
5. Ping right people
6. Timeline
Owner makes a decision
based on all input

11. Example: pricing update in 2018
1. Scope: decide on potential change in pricing for our
insurance products for 2018
2. Context: feedback from the market, profitability analysis,
link to long-term pricing strategy
3. Proposal: do nothing, 2 options to decrease prices
4. Specific questions: asked for additional info and point of
view on the recommendation
5. Ping right people: CEO, CFO, Data Scientist, Sales
referent
6. Timeline: close in 1 week

12. Quality of thinking
Time to take a step back, go deep and structure your thoughts
Transparency
No FOMO, no gossip, no undocumented decision-making
Inclusivity
Give everyone a chance to contribute with a scalable approach
Remote work
Immediate benefits
Easy to contribute and stay up to date when not in the office

13. ❏ Coaching 1.1
❏ Monthly all hands
❏ Creativity sessions
❏ Hiring decisions
And enjoy social events!
Chat
when needed

14. Challenges
Close written discussions quickly
Avoid having too many discussions in parallel and close them quickly when urgent
Onboard new hires
Steep learning curve to get used to our way of working

15. Try it out!
1. Share a structured document ahead of the
meeting and ask for comments
2. Try making a decision without meeting
3. Let me know how it went!

16. Questions?
thomas.rolf@alan.eu