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Webinar - Microsoft PowerPoint for Beginners - 2016-06-02


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If you're new to using PowerPoint, or use it but feel like a beginner, watch this free, hour-long webinar to walk through basic setup and best practices for making your presentations shine!

During this course, hear from regular webinar host, Becky Wiegand, who works with PowerPoint every day, on how to get set up, things to do to share large files easier, and tips on making them look better and be an effective method to communicate with your audience!

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Webinar - Microsoft PowerPoint for Beginners - 2016-06-02

  1. 1. Microsoft PowerPoint for Beginners With Becky Wiegand, TechSoup June 2, 2016
  2. 2. . © TechSoup Global | All rights reserved2 Using ReadyTalk • Chat to ask questions • All lines are muted • If you lose your Internet connection, reconnect using the link emailed to you. • If you lose your phone connection, re-dial the phone number and re-join. • ReadyTalk support: 800-843-9166 Your audio will play through your computer’s speakers. Hear an echo? You may be logged in twice and will need to close one instance of ReadyTalk.
  3. 3. . © TechSoup Global | All rights reserved3 You Are Being Recorded… This webinar will be available on the TechSoup website along with past webinars: You can also view recorded webinars and videos on our YouTube channel: You will receive an email with this presentation, recording, and links within a few days. Tweet us @TechSoup or using hashtag: #tswebinars
  4. 4. . © TechSoup Global | All rights reserved4 Presenters Assisting with chat: Ale Bezdikian, TechSoup Becky Wiegand Webinar Program Manager TechSoup Susan Hope Bard Training and Education Manager TechSoup
  5. 5. . © TechSoup Global | All rights reserved5 Objectives 1. Gain some PowerPoint and presentation “best practices,” dos and don’ts 2. Create a basic PowerPoint presentation from scratch 3. Expand comfort with navigating different parts of a PowerPoint
  6. 6. 6 About TechSoup
  7. 7. . © TechSoup Global | All rights reserved7 The Need Is Global – And So Are We TechSoup’s mission is to build a dynamic bridge that enables civil society organizations and social change agents around the world to gain effective access to the resources they need to design and implement solutions for a more equitable planet. Countries Served TechSoup Partner Location NetSquared Local Group Where are you on the map?
  8. 8. . © TechSoup Global | All rights reserved8 www.TechSoup.Global
  9. 9. . © TechSoup Global | All rights reserved9 Our Impact Together, we build a stronger, more resilient civil society. $5.2B in technology products and grants employed by NGOs for the greater good 35 languages used to provide education and support 100+ corporate and foundation partners connected with the causes and communities they care about 6.2M annual visits to our websites 600,000 newsletter subscribers empowered with actionable knowledge 79% of NGOs have improved organizational efficiency with TechSoup Global's resource offering* *Source: survey conducted among TechSoup members in 2013
  10. 10. . © TechSoup Global | All rights reserved10 Live Poll Question How much do you currently use PowerPoint? - Never (yet) - Once a year or every few months - Once a month - Once a week - Every day
  11. 11. 11 Tips for Successful PowerPoint Presentations
  12. 12. . © TechSoup Global | All rights reserved12
  13. 13. . © TechSoup Global | All rights reserved13 Photo: Embrace Visuals
  14. 14. . © TechSoup Global | All rights reserved14 Photo: Happiness Is Infectious
  15. 15. . © TechSoup Global | All rights reserved15 Photo: Tell Stories!
  16. 16. . © TechSoup Global | All rights reserved16 Engage Photo:
  17. 17. . © TechSoup Global | All rights reserved17 How to Use PowerPoint (and How Not to Use It) Use it for: • Engaging live or online presentations • Visual aids for your audience • Helpful reminders and keywords • Showing, not telling Don’t use it for: • Long-form written content • Reading directly from the screen • Boring your audience to death Photo:
  18. 18. . © TechSoup Global | All rights reserved18 Tips for Success • Stay c… a… l… m… • Show enthusiasm • Be authentic • Stay flexible • Employ your sense of humor • Engage! • Consider the audience • “Show must go on” • Have fun • It’s about the people, not the tech! Photo:
  19. 19. . © TechSoup Global | All rights reserved19 Quick Dos • High-contrast color combos • Standard, readable fonts • Keywords, instead of sentences • Large font sizes • White space • Include links to embedded videos • Compress images • Spell check! • Practice • Use images and visuals • Credit sources/images • Keep it simple! Photo:
  20. 20. . © TechSoup Global | All rights reserved20 Quick Don’ts • Don’t underline text – mistaken for hyperlinks • Avoid too much animation, transition, sounds, fonts, colors • Don’t read slides to audience • Easy on the clip-art • Don’t leave typos • Don’t read a script Photo:
  21. 21. 21 Microsoft PowerPoint Basic Setup
  22. 22. . © TechSoup Global | All rights reserved22 Getting Started with a New Presentation Open an existing PowerPoint file, a blank presentation, or select a pre-formatted template
  23. 23. . © TechSoup Global | All rights reserved23 Open an Existing File Select “Open” to find an existing file from Recent Presentations, OneDrive, or your Computer
  24. 24. . © TechSoup Global | All rights reserved24 A New, Blank Presentation Blank presentation includes a basic content pane. Select a theme and either standard or widescreen format from Design Tab.
  25. 25. . © TechSoup Global | All rights reserved25 Select a Theme Select a theme from the Design tab and click on the Variants down-arrow to see Colors, Fonts, Effects, and Background Style options.
  26. 26. . © TechSoup Global | All rights reserved26 Slide Master Select Slide Master from the View tab to create a master deck format with your logo, copyright, fonts, and format styles for all slide layouts.
  27. 27. . © TechSoup Global | All rights reserved27 Add More Slides and Change Layout Add more slides by right- clicking on the slide thumbnail. Select Layout and pick the slide format you want.
  28. 28. . © TechSoup Global | All rights reserved28 Adding Text and New Slides Simply click in an existing text box to add text. Click the edges to move or resize text boxes. Right click to add new slides and change slide layout. Ctrl+Enter also adds a new slide or select “New Slide from the Home tab.
  29. 29. 29 Inserting Media, Charts, Video
  30. 30. . © TechSoup Global | All rights reserved30 Inserting Media and Charts Click icons to Insert Table, Chart, SmartArt, Pictures, Video directly into your deck. You can also select the Insert tab on the ribbon for more options.
  31. 31. . © TechSoup Global | All rights reserved31 Inserting Media and Charts Right-click on your table/chart to see options to edit fonts, insert cells, change color. Select Table Tools to see detailed table options.
  32. 32. . © TechSoup Global | All rights reserved32 Insert and Edit Images Insert an image file from your computer and double-click to view formatting options, styles, size, color, and arrangement options.
  33. 33. . © TechSoup Global | All rights reserved33 Insert and Edit Images Pro-tip: If your file is too large to email, select “Compress Pictures” and un-check “Apply only to this picture” to compress all images in your slide deck and reduce your file size.
  34. 34. . © TechSoup Global | All rights reserved34 Insert and Play Video
  35. 35. 35 Slideshow, Transitions, and Animations
  36. 36. . © TechSoup Global | All rights reserved36 Transitions (Between Slides) • Motion when switching from slide-to-slide • Can be pre-timed to move quickly or slowly • Can include audio clips • Can be applied to all slides consistently • Should be used sparingly
  37. 37. . © TechSoup Global | All rights reserved37 Animations (On Single Slide) • Motion on a single slide • Used to pull content onto the slide (bullet-by-bullet, for example) • Can be timed • Should be used sparingly
  38. 38. . © TechSoup Global | All rights reserved38 Play Slideshow
  39. 39. . © TechSoup Global | All rights reserved39 Play Slideshow Advance slides by mouse- clicking, using the  key, or using Enter. Hit Esc to exit.
  40. 40. . © TechSoup Global | All rights reserved40 Markup Tools During Slideshow Lower-left has arrows to move back/forth through slides and markup tools to zoom, highlight, draw on screen.
  41. 41. . © TechSoup Global | All rights reserved41 Markup Tools During Slideshow
  42. 42. . © TechSoup Global | All rights reserved42 Present Online and Record Present Online for free to share the link to your slideshow live or Record Slide Show to record screencasts of your slides and narration.
  43. 43. . © TechSoup Global | All rights reserved43 Review, Inspect, Print, Save, Share!
  44. 44. . © TechSoup Global | All rights reserved44 Print Options
  45. 45. 45 Microsoft Donations of PowerPoint
  46. 46. . © TechSoup Global | All rights reserved46 Donated PowerPoint
  47. 47. . © TechSoup Global | All rights reserved47 Donated Microsoft Office
  48. 48. . © TechSoup Global | All rights reserved48 Microsoft Philanthropies
  49. 49. 49 Questions?
  50. 50. . © TechSoup Global | All rights reserved50 Learn and Share! Chat in one thing that you learned in today’s webinar or will try to implement. Will you share this information with your colleagues and within your network? Please complete the post-event survey that will pop up once the webinar ends!
  51. 51. . © TechSoup Global | All rights reserved51 Upcoming Webinars and Events 6/7: How to Get Tech Donations Before Fiscal Year-End 6/9: Microsoft OneNote for Beginners 6/14: Adobe Premiere for Video Editing and Production 6/15: The Changing Landscape of Library Privacy 6/16: Helping Children Build Literacy Skills for the Digital Age Explore our webinar archives for more!
  52. 52. . © TechSoup Global | All rights reserved52 ReadyTalk offers dedicated product demos for TechSoup organizations 4 times per week. For more information: Please complete the post-event survey that will pop up once you close this window. Thank You to Our Webinar Sponsor!