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Step By Step To Conducting A Webinar


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You can view the recording by clicking on the link to the right. You'll also see a link to the PowerPoint presentation, speaker notes and audio file. Please post additional questions to the Virtual Community Forum.

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Step By Step To Conducting A Webinar

  1. 1. Behind the Scenes of TechSoup Talks September 10, 2009 Audio is only available by calling this number: Conference Call: 866-740-1260; Access Code: 6339392 Sponsored by
  2. 2. Using ReadyTalk <ul><li>Chat & raise hand </li></ul><ul><li>Mute = *6, Unmute = *7 </li></ul><ul><li>If you lose your internet connection, reconnect using the link emailed to you. </li></ul><ul><li>If you lose your phone connection, re-dial the phone number and re-join. </li></ul><ul><li>ReadyTalk support: 800-843-9166 </li></ul>
  3. 3. You are being recorded… <ul><li>This seminar will be available on the TechSoup website along with past webinar presentations: </li></ul><ul><ul><li> </li></ul></ul><ul><li>You will receive a link to this presentation, material and links. </li></ul><ul><li>After the webinar, you can ask follow-up questions in the Virtual Community Forum: </li></ul><ul><ul><li> </li></ul></ul><ul><li>Twitter hashtags: #tstweb </li></ul>
  4. 4. Behind the Scenes of TechSoup Talks Presenters: Shawn Cardinal, ReadyTalk Kami Griffiths & Becky Wiegand, TechSoup Sponsored by
  5. 5. Today’s Speakers Kami Griffiths TechSoup Shawn Cardinal ReadyTalk Becky Wiegand TechSoup
  6. 6. Agenda <ul><li>History of TechSoup Talks </li></ul><ul><li>Pre-planning </li></ul><ul><li>Planning </li></ul><ul><li>Preparation </li></ul><ul><li>Producing </li></ul><ul><li>Follow-up </li></ul>
  7. 7. History of TechSoup Talks <ul><li>Started 1½ years ago </li></ul><ul><li>Part of a grant funded project </li></ul><ul><li>Developed partnership with ReadyTalk </li></ul><ul><li>Nearly 10,000 people have registered </li></ul>THEN NOW
  8. 8. Pre-planning <ul><li>What is the goal? </li></ul><ul><li>What tool will you use? </li></ul><ul><li>Who will organize and produce? </li></ul><ul><li>What will it cost? </li></ul> PRE-PLANNING PLANNING PREPARATION PRODUCING FOLLOW-UP
  9. 9. Planning <ul><li>Topic/Purpose </li></ul><ul><li>Speaker </li></ul><ul><li>Content/format </li></ul><ul><li>Know your audience </li></ul>PRE-PLANNING PLANNING PREPARATION PRODUCING FOLLOW-UP
  10. 10. After 4 Weeks Before 2-3 Weeks Before 1 Week Before Chat volunteer Speaker(s) Producer Co-Producer WEBINAR <ul><li>Create PowerPoint </li></ul><ul><li>Create agenda </li></ul><ul><li>Outreach </li></ul><ul><li>Schedule initial call with speaker(s) </li></ul><ul><li>Follow up with speaker(s) </li></ul><ul><li>Create registration page </li></ul><ul><li>Thank speakers </li></ul><ul><li>Send follow-up email </li></ul><ul><li>Metrics </li></ul>Complete PowerPoint Presentation Run-through Run-through Initial call with the Producer <ul><li>Monitor registration </li></ul><ul><li>Conduct run-through </li></ul>
  11. 11. Preparation <ul><li>Description </li></ul><ul><li>Create registration page </li></ul><ul><li>Promotion </li></ul><ul><li>Reminder </li></ul><ul><li>Presentation </li></ul><ul><li>Outline/talking points </li></ul><ul><li>Run through </li></ul> PRE-PLANNING PLANNING PREPARATION PRODUCING FOLLOW-UP
  12. 20. Producing <ul><li>Equipment needed </li></ul><ul><li>Log on early </li></ul><ul><li>Use a producer </li></ul><ul><li>Follow outline/talking points </li></ul><ul><li>Taking questions </li></ul><ul><li>Be prepared for technical issues </li></ul><ul><li>Remember to record </li></ul>PRE-PLANNING PLANNING PREPARATION PRODUCING FOLLOW-UP
  13. 22. Follow-up <ul><li>Questions </li></ul><ul><li>Post event survey </li></ul><ul><li>Post event email, links, recording </li></ul><ul><li>Evaluation/ROI </li></ul>PRE-PLANNING PLANNING PREPARATION PRODUCING FOLLOW-UP
  14. 23. Accessibility <ul><li>Relay service </li></ul><ul><li>Transcriptions </li></ul><ul><li>Closed captions on recordings </li></ul>
  15. 24. Accessibility <ul><li>Relay service </li></ul><ul><li>Transcriptions </li></ul><ul><li>Closed captions on recordings </li></ul>
  16. 25. More Resources <ul><li>Webinars: </li></ul><ul><li>Getting to Know Online Conferencing Tools </li></ul><ul><li>Producing Webinars for Nonprofits & Libraries </li></ul><ul><li>Articles: </li></ul><ul><li>10 Steps for Planning a Successful Webinar </li></ul><ul><li>Tips for Conducting a Successful Webinar </li></ul><ul><li>A Few Good Online Conferencing Tools </li></ul><ul><li>ReadyTalk Training page: </li></ul><ul><li> </li></ul>
  17. 26. ReadyTalk Donation on TechSoup <ul><li>TechSoup Admin Fee for special one-year subscription = $45 </li></ul><ul><li>Audio Conferencing Services: </li></ul><ul><ul><li>Up to 96 audio participants toll-free </li></ul></ul><ul><ul><li>Each participant pays 6 cents/minute (United States & Canada only, international participant costs vary) </li></ul></ul><ul><li>Web Conferencing Services: </li></ul><ul><ul><li>Unlimited free minutes of Web conferencing for a chairperson and 14 participants (reduced rate for additional participants). </li></ul></ul><ul><ul><li>Cost for more than 15 participants: 15 cents/minute/each additional participant. </li></ul></ul><ul><li>Additional Services (available at reduced rates): </li></ul><ul><ul><li>Recording (requires audio conferencing): 6 cents/minute. Recorded conferences are Flash presentations that can be made into podcasts. </li></ul></ul><ul><ul><li>Recording storage: 20 cents/month/minute of recording through ReadyTalk's Recording Hosting service. Recordings can also be downloaded and then deleted from the ReadyTalk site. </li></ul></ul>
  18. 27. Questions? Submit your questions using the chat box.
  19. 28. Continue the Discussion… <ul><li>Additional questions can be answered by posting in the Virtual Community Forum: </li></ul><ul><ul><li> </li></ul></ul>
  20. 29. Get the Most Out of TechSoup <ul><li>At TechSoup, you’ll find a range of technology services to help your nonprofit: </li></ul><ul><ul><li>Read helpful articles in our Learning Center </li></ul></ul><ul><ul><li>Request donated software , hardware, and online services </li></ul></ul><ul><ul><li>Join our community forums to learn from your colleagues </li></ul></ul><ul><ul><li>Browse upcoming events and conferences </li></ul></ul>
  21. 30. Upcoming Webinars <ul><li>Event Registration Made Easy </li></ul><ul><ul><li>Thursday, September 17, 11am Pacific </li></ul></ul><ul><li>Digital Storytelling: Expert Round Table </li></ul><ul><ul><li>Wednesday, September 30, 9 am Pacific </li></ul></ul><ul><li>How to Create a Digital Story </li></ul><ul><ul><li>Thursday, October 1, 9 am Pacific </li></ul></ul><ul><li>Tools for Digital Storytelling </li></ul><ul><ul><li>Thursday, October 1, 10 am Pacific </li></ul></ul>
  22. 31. Thank you to our Webinar Sponsor! ReadyTalk offers dedicated product demos for TechSoup organizations 4 times per week: Monday   1:00 pm Mountain Standard Time (MST) Wednesday   9:00 am MST Thursday   1:00 pm MST Friday   9:00 am MST For more information:
  23. 32. Thank you! Please complete the post event survey! Kami Griffiths,, 415-633-9392