An Introduction To Share Point 2007


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In this webinar, Roy King, a Senior Product Manager for SharePoint, will provide a basic overview of SharePoint Server’s capabilities and how it can be successfully applied in a mission-driven organization. If you are unfamiliar with SharePoint, but curious to learn more about when and why you may consider adopting it, this introductory webinar is a great place to start. We will help you understand not just the potential benefits, but also what issues to look for before adopting SharePoint Server 2007.

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  • "The greatest opportunities lie in socially networking corporations organizations together – horizontally – across business process which don’t necessarily live within your four walls anymore” – FedEx CIO, Rob Carter
  • The Small Enterprise Education and Promotion (SEEP) Network connects microenterprise practitioners from around the world to develop practical guidance and tools, build capacity, and help set standards to advance our common vision: a sustainable income in every household. With planning, development, and hosting services from mindSHIFT, SEEP deployed and maintains a public Web site, Intranet, and Extranet on the SharePoint platform.
  • MOSS std: my sites, portal, adv. search, w/ecm MOSS ent: XL + Access Services, BDC, InfoPath
  • A small server farm typically consists of 1 database server (Microsoft SQL Server 2005 or Microsoft SQL Server 2000 with SP2) 1+ Internet Information Services (IIS) and MOSS 2007 A medium server farm typically consists of 1 database server 1 application server running MOSS 2007 (e.g Excel Services, Search Indexing, etc.) 1-2 front-end Web servers running MOSS 2007 and IIS. A large server farm typically consists of 2+ clustered database servers, 2+ load-balanced front-end Web servers running MOSS 2007 and IIS 2+ application servers running MOSS 2007. Sample from TechNet: Planning Guide for Microsoft Office SharePoint Server 2007
  • Goals: Ground the discussion in customer reality. Establish understanding and explore customer challenges and pain. Key Points and Examples: Transition from PRB in that in productivity software solutions are critical to empowering people. Discuss the IT dilemma. They must meet the needs of a “new world of work” yet manage cost and complexity; deliver innovation yet wring every drop of value from existing investments Talk about consequences of changing environment New World of Work trends and impact in the last 7 years we’ve created more new data and info than was created in all of history prior to 1999 90 percent of employees work in locations other than headquarters, with between 40 and 70 percent of employees working in different locations from their supervisors. The number of virtual workers (people who work in offices geographically separated from their supervisors) has increased by 800% since 2000. (Nemertes Research, 2005) Discuss what is not working with the investments they’ve made to-date in silo solutions for productivity (capabilities) ECM – 50% implementations fail due to user adoption BI – spent 23B in 2006 to service only 10% of IW’s (IDC) UC - businesses average more than six communications devices and almost five communications applications per employee. (study conducted by Sage Research for Cisco, September 2005). UC - According to a poll by Harris Interactive, the average IW gets more than 51 messages in up to 7 different locations. The question then, is what can IT do differently to help find a balance between investing for growth and driving for operational efficiency. 03/09/10 BPIO TDM Customer Deck © 2007 Microsoft Corporation. All rights reserved. This presentation is for informational purposes only. Microsoft makes no warranties, express or implied, in this summary.
  • Certified Gold Partner, there are tested and their planning work is reviewed.
  • An Introduction To Share Point 2007

    1. 1. Intro to Microsoft Office SharePoint 2007 Audio is only available by calling this number: Conference Call: 866-740-1260 Access Code: 6339392 Sponsored by
    2. 2. Using ReadyTalk <ul><li>Chat & raise hand </li></ul><ul><li>Mute = *6, Unmute = *7 </li></ul><ul><li>If you lose your internet connection, reconnect using the link emailed to you. </li></ul><ul><li>If you lose your phone connection, r e-dial the phone number and re-join. </li></ul><ul><li>ReadyTalk support: 800-843-9166 </li></ul>
    3. 3. You are being recorded… <ul><li>This seminar will be available on the TechSoup website along with past webinar presentations: </li></ul><ul><ul><li> </li></ul></ul><ul><li>You will receive a link to this presentation, material and links. </li></ul><ul><li>Ask follow-up questions in the Software Forum: </li></ul><ul><ul><li> </li></ul></ul>
    4. 4. Facilitator: Kami Griffiths ( TechSoup) Presenters: Roy King (Microsoft) Intro to Microsoft Office SharePoint 2007 Sponsored by
    5. 5. Today’s Speakers Answering chat questions: Becky Wiegand, TechSoup; Lindsay Bealko, Microsoft Kami Griffiths TechSoup Roy King Microsoft @royking3
    6. 6. Session Objectives <ul><li>Learn about your Organizational Network </li></ul><ul><li>Understand what SharePoint 2007 is </li></ul><ul><li>How it is used by mission driven organizations </li></ul><ul><li>Know what factors must be considered </li></ul><ul><li>Have resources to learn more </li></ul>
    7. 7. Your Organizational Network Projects The unbroken web of human relationships that form the community of people collaborating to achieve the organization’s mission. HR Finance Board Development Programs
    8. 8. Your Organizational Network Projects The unbroken web of human relationships that form the community of people collaborating to achieve the organization’s mission. HR Audiences Finance Board Development Programs Donors Media / Public Volunteers
    9. 9. Your Organizational Network Funders Government Projects The unbroken web of human relationships that form the community of people collaborating to achieve the organization’s mission. HR Audiences Board Development Programs Business Community Vendors Partners Donors Media / Public Volunteers Finance
    10. 10. Real Life: Functional + Data Silos Project “X” Site Capital Campaign Site Extranet Collaboration Site Custom Case Management System Partner Site Knowledge Management Portal Blog Program Database Regulatory Compliance Repository Main Web Presence Team “ABC” Site Donor Mgmt System Weekly Issue Tracking Meeting Customer Service Site Employee Self Service Portal
    11. 11. The SharePoint Platform Individual Organization Division Team <ul><li>Global partner ecosystem </li></ul><ul><li>Uniform management, deployment & maintenance </li></ul><ul><li>Common development tools & methodologies </li></ul><ul><li>Portals & Dashboards </li></ul><ul><li>Content Management </li></ul><ul><li>Social Networking </li></ul><ul><li>Automated Workflow </li></ul><ul><li>Charts & Graphs </li></ul><ul><li>Search </li></ul>
    12. 12. SEEP
    13. 15. Case Study <ul><li>Situation </li></ul><ul><li>For years, Habitat spent extensive hours fixing and adding on to PartnerNet to keep up with the expansive growth of new mini-sites and number of affiliates.  As a result, information became increasingly difficult to find, access, and manage. Habitat needs to regularly collect, analyze, and report on information provided by multiple individuals. The current process is labor-intensive, time-consuming, and fraught with the potential for missing and inaccurate information, as spreadsheets are emailed back and forth or custom applications are developed to collect data. </li></ul><ul><li>Solution </li></ul><ul><li>Using Microsoft® Office SharePoint® 2007 as a development platform, AW Systems worked with Habitat to rebuild PartnerNet into an organized collection of global and regional program and department websites, tailored to Habitat’s current and expanding needs. Benefits </li></ul><ul><li>Workflow developed for a variety of processes, including the monitoring of content developments within each project site to ensure data quality, relevance, and currency. </li></ul><ul><li>Allow users to view and interact with spreadsheets directly, maintaining a single version </li></ul><ul><li>A robust Wiki will allow Habitat affiliates and program/department staff to easily find, contribute to, and update this important material in an efficient manner. </li></ul>
    14. 16. Mott Foundation <ul><li>Intranet (with functions that display master calendar, roll-up announcements from departments, HR documents, policies, etc.) </li></ul><ul><li>Custom pages that display dashboards of various grantmaking activities, filtered by user or team, including any alerts fired by their grants management software (SQL), and a live feed of any new funding inquiries generated by their web site (filtered by designated program person). </li></ul><ul><li>Document repositories that aggregate a wide collection of documents, scanned and created, into a single view that can be filtered and displayed based upon metadata – there is one that gives an ‘all-in-one” view of all documents related to any particular grant, filtered by the grant, the organization, and/or EIN). </li></ul><ul><li>Custom Infopath libraries that store and/or display, for example, all travel (based upon a travel approval Infopath form) – the display is filtered to show only future travel, with people that are out of the office on the current day high-lighted in red. Form data ties back to an Access database that records actual travel expenses. </li></ul><ul><li>*Thanks to Gavin Clabaugh via Idealware Blog </li></ul>
    15. 17. The SharePoint Universe <ul><li>WSS 3.0 is available as free download for Windows Server </li></ul><ul><li>SharePoint Designer is now a free download </li></ul><ul><li>MOSS 2007 is available as a subscription-based Online Service </li></ul>
    16. 18. MS Products Donated via TechSoup <ul><li>Windows SharePoint Services (free d/l for Windows Server) </li></ul><ul><li>SharePoint Server 2007 Enterprise Edition (Admin Fee $265.00) </li></ul><ul><li>SharePoint Server 2007 Standard Edition (Admin Fee $208.00) </li></ul><ul><li>SharePoint Server Enterprise Edition CAL (User + Device, Fee $6.00) </li></ul><ul><li>SharePoint Server Standard Edition CAL (User + Device, Fee $3.00) </li></ul>
    17. 19. No Brainers (for consideration) Create, manage, share & find the information in your organization Intense Information Environment Get an organization to act in concert across boundaries Distributed Customers, Partners and Teams Manage enterprise-wide adoption, ensure policies are enforced Governance & Security Leverage existing infrastructure & other ways to lower costs Significant IT investments (esp. MSFT)
    18. 20. Deal breakers <ul><li>SharePoint may not be right for every organization. An honest assessment could save you time & money. </li></ul><ul><li>Be cautious about adopting SharePoint if: </li></ul><ul><li>You have no IT staff, or no budget to work with consultants. </li></ul><ul><li>You only need one specific thing (ex: a blog). There may be more focused tools you can use for targeted needs. </li></ul>
    19. 21. Lessons Learned <ul><li>Find help first (i.e. IT support) </li></ul><ul><li>Start small! Get feedback on conceptual design </li></ul><ul><li>Get leadership support & buy-in </li></ul><ul><li>Develop a plan and a budget </li></ul><ul><li>Don’t neglect training & user adoption </li></ul><ul><li>Find a safe place to play </li></ul><ul><li>Consider organizational culture & policies; new software won’t change these </li></ul>
    20. 22. mindSHIFT Technologies Donation <ul><li>What you get: </li></ul><ul><ul><li>A four-hour consultation (normally $200.00 per hour) to review the technical and operating needs of your organization </li></ul></ul><ul><ul><li>An analysis of your Intranet requirements </li></ul></ul><ul><ul><li>A complete written assessment </li></ul></ul><ul><li>Organization may receive only one donated intranet SharePoint assessment ever. </li></ul><ul><li>Available to nonprofits and public libraries. </li></ul><ul><li>$70 TechSoup Admin Fee. Any other services beyond the donation are acquired on a paid basis directly with mindSHIFT. </li></ul>
    21. 23. More Resources <ul><li>Microsoft content: </li></ul><ul><ul><li>SharePoint Product Team </li></ul></ul><ul><ul><li>SharePoint Server TechCenter </li></ul></ul><ul><ul><li>SharePoint Services Developer Center </li></ul></ul><ul><ul><li>Pinpoint (find partners) </li></ul></ul><ul><li>Microsoft Resources for Nonprofits: </li></ul><ul><ul><li> </li></ul></ul>
    22. 24. Coming Soon...
    23. 25. Questions? Submit your questions using the chat box.
    24. 26. Request a Microsoft Donation
    25. 27. Continue the Discussion… <ul><li>Ask follow-up questions in the Software Forum: </li></ul><ul><ul><li> </li></ul></ul>
    26. 28. Get the Most Out of TechSoup <ul><li>At TechSoup, you’ll find a range of technology services to help your nonprofit: </li></ul><ul><ul><li>Read helpful articles in our Learning Center </li></ul></ul><ul><ul><li>Request donated software , hardware, and online services </li></ul></ul><ul><ul><li>Join our community forums to learn from your colleagues </li></ul></ul><ul><ul><li>Browse upcoming events and conferences </li></ul></ul>
    27. 29. Thank you to our Webinar Sponsor! ReadyTalk offers dedicated product demos for TechSoup organizations 4 times per week: Monday   1:00 pm Mountain Standard Time (MST) Wednesday   9:00 am MST Thursday   1:00 pm MST Friday   9:00 am MST For more information:
    28. 30. Thank you! Please complete the post event survey. For more information contact: Kami Griffiths [email_address]