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Parliamentary Procedure


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Parliamentary Procedure

  1. 1. Parliamentary Procedure also called rules of order
  2. 2. Parliamentary Procedure <ul><li>a set of rules for conduct at meetings that allows everyone to be hear and to make decisions. </li></ul>
  3. 3. Motion <ul><li>a proposal that the entire membership takes action or stands on an issue. </li></ul>
  4. 4. <ul><li>When one makes a motion, he is just proposing an idea or suggestion for the group to take action. </li></ul>
  5. 5. Quorum <ul><li>is the minimum number of members who must be present for business to be transacted. </li></ul>
  6. 6. <ul><li>Once a quorum is present, the meeting and business may proceed. </li></ul><ul><li>Quorum refers to the number of members present , not to the number of members voting. </li></ul>
  7. 7. Roles and Positions
  8. 8. A. Chairperson <ul><li>is the facilitator of the meeting. </li></ul><ul><li>keeps the meeting moving along through the agenda </li></ul>
  9. 9. <ul><li>recognizes people to speak </li></ul><ul><li>enforces the rules of the meeting </li></ul>
  10. 10. B. Secretary <ul><li>takes notes of the meeting, and sometimes distributes them. </li></ul>
  11. 11. Parts of the Meeting and Sample Expressions
  12. 12. A. Call to Order <ul><li>The chairman would say, “The meeting will now please come to order .” </li></ul>
  13. 13. B. Roll call <ul><li>secretary may call the names of the members </li></ul>
  14. 14. C. Business <ul><li>The chairman will present and give a brief description of the agenda . </li></ul>
  15. 15. <ul><li>“ First in our agenda for today is the election of officers…” </li></ul>
  16. 16. <ul><li>“ If there are no clarifications regarding this matter, then we shall proceed now to our business at hand. The table is open for the nomination of candidates for the president position.” </li></ul>
  17. 17. D. Motion <ul><li>members now will propose their own candidate . </li></ul>
  18. 18. Member 1 <ul><li>“ I respectfully nominate </li></ul><ul><li>Joshua Odom </li></ul><ul><li>to be our president.” </li></ul>
  19. 19. Member 2 <ul><li>“ I move that the nomination for </li></ul><ul><li>the position of president be closed.” </li></ul>
  20. 20. <ul><li>a member needs to second the motion after it has been made by someone else. </li></ul>E. Seconding the motion
  21. 21. <ul><li>“ I second the motion.” </li></ul>
  22. 22. F. General Consent Motion <ul><li>the chairman acknowledges the motion and asks for the members’ choice . </li></ul><ul><li>the chairman announces the result . </li></ul>
  23. 23. <ul><li>“ Who is in favor of Joshua Odom?” </li></ul>
  24. 24. G. Announcement <ul><li>any group member can make announcement to everyone. </li></ul>
  25. 25. H. Adjournment <ul><li>This is the end of the meeting . If less formal, the chairman will just say, “If there is no further business, the meeting is adjourned.” </li></ul>