SlideShare a Scribd company logo
1 of 32
Download to read offline
WORK
Matthew Ho,
HACKS
for your startup
CHALLENGING
WEEK FOR
PRODUCTIVITY
ABOUT US
● Love TV series, movies & sports
● Head of Product Development, Tapmint
● Digital Producer background
● Worked online for 7 years
● Next Digital, Deloitte, Airbnb
● Twitter: @inspiredworlds
MATTHEW HO
ABOUT US
● Innovation, rapid experimentation, complete solutions
● Native Tongue - First winning team in Startup Weekend in
Australia
● 4 language game apps
● 400,000 downloads
● Twitter: @tapmint
TAPMINT
1. Mindset
2. Habits
3. Inbox Control
4. Hacking design
5. Presentation
PRODUCTIVITY: Hack it!
1. MINDSET
1. Prioritise
2. Ship
3. Decisive
4. Start simple
5. Deadlines
2. PRODUCTIVITY HABITS
1. Routine tasks at set times
2. Re-use templates
3. Keep meetings to 20 minutes
4. Focus on 1 task - Pomodoro method
5. Turn off notifications
2. PRODUCTIVITY HABITS
1. Standup - 5 mins
2. Review priorities
3. Eat the frog
MORNING AFTERNOON
4. Answer emails
5. Personal errands
2. PRIORITIES
DETERMINING PRODUCT PRIORITIES
1. What are our business goals?
2. Create a list of user stories
3. Use ranking of 1-3 for user stories
4. 1 is critical and 3 is nice to have
5. What will be the most used feature?
6. M means “Minimum in MVP”
2. PRIORITIES
7. If there are too many #1’s use a scale
of 1-5, then 1-10
8. Can create Epics to group user stories
9. Rank epics
10. Rank user stories within the epic
DETERMINING PRODUCT PRIORITIES
3. CONTROLLING YOUR INBOX
1. Pause incoming emails! Inbox Pause plugin
2. Answer emails after reading
3. Answer emails in batches
4. Respond in 5 lines or less.
5. Use Yesware template and track opens/ clicks.
4. HACKING DESIGN - WHY?
1. Crowdsourcing design
2. Brainstorming with more people
3. Great at concept stage
4. HACKING DESIGN - HOW?
1. Wireframes
2. Write multiple briefs & compare
3. Use a designer to review brief & prepare
assets
4. HACKING DESIGN - HOW?
4. Feedback twice a day - multi disciplinary
5. Bulk purchase credits
6. Tapmint designer adds more screens / tweaks
5. OUTSOURCING PRESENTATION
5. DRAFTED SUMMARY
5. REVIEWED OUTLINE
5. REVIEWED SCREENSHOTS
5. ANNOTATED FEEDBACK
5. OUTSOURCING PRESENTATION
1. Drafted summary
2. Emailed two weeks in advance
3. Reviewed the screenshots on Odesk
4. Communicated via email
5. Prepared some summary slides
6. Reviewed slides on google drive
7. Annotated feedback via google spreadsheet
8. Have worked previously together
PROCESS
THANK YOU!
hello@tapmint.com
www.tapmint.com
APPENDIX
Yesware
How to use
Yesware
templates
APPENDIX
APPENDIX
Boomerang
How to
schedule emails
APPENDIX
Inbox Pause
How to pause
your email
APPENDIX
To Do List
Pivotal Tracker
Resources for your productivity hacks
● Rework by 37 Signals http://37signals.com/rework/
● Remote by 37 Signals http://37signals.com/remote/
● Pomodoro timer - http://tomato-timer.com/
● Jason Allan on “Getting stuff Done” http://jasonallan.co/get-stuff-done-to-do-
list/
● Simple Productivity Hack, Tim Ferris http://www.businessinsider.com.au/tim-
ferriss-productivity-hack-2014-6
● How to email virtual assistants, Tim Ferris http://www.fourhourworkweek.
com/blog/2010/11/02/virtual-assistants/
Tools that we use
Email
● Boomerang, boomeranggmail.com
● Inbox Pause, inboxpause.com
● Yesware, yesware.com
Project management, documents, communication
● Pivotal Tracker, pivotaltracker.com
● Slack, slack.com
● Google Drive, drive.google.com
● Google Hangout
Sales
● EchoSign, echosign.com
● Quoteroller, quoteroller.com
● Pipedrive, pipedrive.com

More Related Content

What's hot

You Say Tomato I Say Pomodoro
You Say Tomato I Say PomodoroYou Say Tomato I Say Pomodoro
You Say Tomato I Say PomodoroRenzo Borgatti
 
The Pomodoro Technique
The Pomodoro TechniqueThe Pomodoro Technique
The Pomodoro TechniqueBruce Morrison
 
Speed Reading: Digital Toolkit for Speed Readers
Speed Reading: Digital Toolkit for Speed ReadersSpeed Reading: Digital Toolkit for Speed Readers
Speed Reading: Digital Toolkit for Speed Readersspeed-reading
 
Manage yourself, managing time
Manage yourself, managing time Manage yourself, managing time
Manage yourself, managing time Sana A. Rehman
 
Getting Things Done and the Pomodoro Technique
Getting Things Done and the Pomodoro TechniqueGetting Things Done and the Pomodoro Technique
Getting Things Done and the Pomodoro TechniqueQaiser Mazhar
 
Productive Goal Setting & Better Results
Productive Goal Setting & Better ResultsProductive Goal Setting & Better Results
Productive Goal Setting & Better ResultsDavid Domzalski
 
Fellow Developers, Let's Discover Your Superpower
Fellow Developers, Let's Discover Your SuperpowerFellow Developers, Let's Discover Your Superpower
Fellow Developers, Let's Discover Your SuperpowerRiza Fahmi
 
15 Ways To Cure Email Addiction Peggy Duncan Email Overload Expert
15 Ways To Cure Email Addiction Peggy Duncan Email Overload Expert15 Ways To Cure Email Addiction Peggy Duncan Email Overload Expert
15 Ways To Cure Email Addiction Peggy Duncan Email Overload ExpertPeggy Duncan
 
The 9 Elements of the Perfect To-Do List
The 9 Elements of the Perfect To-Do ListThe 9 Elements of the Perfect To-Do List
The 9 Elements of the Perfect To-Do ListKhandee Ahnaimugan
 
Guidance To Blogging
Guidance To BloggingGuidance To Blogging
Guidance To Bloggingzayna1234
 
Pomodoro technique
Pomodoro techniquePomodoro technique
Pomodoro techniqueVadim Hirbu
 
3 Tips To Get You Back On The Productivity Track
3 Tips To Get You Back On The Productivity Track3 Tips To Get You Back On The Productivity Track
3 Tips To Get You Back On The Productivity TrackGrid Productive
 
14 tips that can increase your productivity by 90%
14  tips that can increase your productivity by 90%14  tips that can increase your productivity by 90%
14 tips that can increase your productivity by 90%ProofHub
 

What's hot (18)

You Say Tomato I Say Pomodoro
You Say Tomato I Say PomodoroYou Say Tomato I Say Pomodoro
You Say Tomato I Say Pomodoro
 
The Pomodoro Technique
The Pomodoro TechniqueThe Pomodoro Technique
The Pomodoro Technique
 
Pomodoro: 2 years after...
Pomodoro: 2 years after...Pomodoro: 2 years after...
Pomodoro: 2 years after...
 
Speed Reading: Digital Toolkit for Speed Readers
Speed Reading: Digital Toolkit for Speed ReadersSpeed Reading: Digital Toolkit for Speed Readers
Speed Reading: Digital Toolkit for Speed Readers
 
Manage yourself, managing time
Manage yourself, managing time Manage yourself, managing time
Manage yourself, managing time
 
Getting Things Done and the Pomodoro Technique
Getting Things Done and the Pomodoro TechniqueGetting Things Done and the Pomodoro Technique
Getting Things Done and the Pomodoro Technique
 
Want to go home early today?
Want to go home early today?Want to go home early today?
Want to go home early today?
 
Productive Goal Setting & Better Results
Productive Goal Setting & Better ResultsProductive Goal Setting & Better Results
Productive Goal Setting & Better Results
 
Fellow Developers, Let's Discover Your Superpower
Fellow Developers, Let's Discover Your SuperpowerFellow Developers, Let's Discover Your Superpower
Fellow Developers, Let's Discover Your Superpower
 
15 Ways To Cure Email Addiction Peggy Duncan Email Overload Expert
15 Ways To Cure Email Addiction Peggy Duncan Email Overload Expert15 Ways To Cure Email Addiction Peggy Duncan Email Overload Expert
15 Ways To Cure Email Addiction Peggy Duncan Email Overload Expert
 
The 9 Elements of the Perfect To-Do List
The 9 Elements of the Perfect To-Do ListThe 9 Elements of the Perfect To-Do List
The 9 Elements of the Perfect To-Do List
 
Guidance To Blogging
Guidance To BloggingGuidance To Blogging
Guidance To Blogging
 
Guidence for blogging
Guidence for bloggingGuidence for blogging
Guidence for blogging
 
Pomodoro technique
Pomodoro techniquePomodoro technique
Pomodoro technique
 
Pomodoro technique
Pomodoro techniquePomodoro technique
Pomodoro technique
 
3 Tips To Get You Back On The Productivity Track
3 Tips To Get You Back On The Productivity Track3 Tips To Get You Back On The Productivity Track
3 Tips To Get You Back On The Productivity Track
 
Week12
Week12Week12
Week12
 
14 tips that can increase your productivity by 90%
14  tips that can increase your productivity by 90%14  tips that can increase your productivity by 90%
14 tips that can increase your productivity by 90%
 

Similar to Work hacks for your startup

Codemotion how to create a product copy - Codemotion Rome 2015
Codemotion   how to create a product copy - Codemotion Rome 2015Codemotion   how to create a product copy - Codemotion Rome 2015
Codemotion how to create a product copy - Codemotion Rome 2015Codemotion
 
Surviving the technical interview
Surviving the technical interviewSurviving the technical interview
Surviving the technical interviewEric Brooke
 
Piano Teaching Business Productivity and Systems
Piano Teaching Business Productivity and SystemsPiano Teaching Business Productivity and Systems
Piano Teaching Business Productivity and SystemsTim Topham
 
Just test it - discovering new products and reducing risk through rapid proto...
Just test it - discovering new products and reducing risk through rapid proto...Just test it - discovering new products and reducing risk through rapid proto...
Just test it - discovering new products and reducing risk through rapid proto...Philip Pantelides
 
Dutchfintechhackathon : pitch training
Dutchfintechhackathon : pitch trainingDutchfintechhackathon : pitch training
Dutchfintechhackathon : pitch trainingMaarten Korz
 
Innovations Accelerated - Design Sprint
Innovations Accelerated - Design SprintInnovations Accelerated - Design Sprint
Innovations Accelerated - Design SprintEryk Korfel
 
Final project survival guide
Final project survival guideFinal project survival guide
Final project survival guideKaitlin Atkinson
 
Intro to design sprint
Intro to design sprintIntro to design sprint
Intro to design sprintAngelene Jessy
 
Simple Steps to Blended Learning #ucet15
Simple Steps to Blended Learning #ucet15Simple Steps to Blended Learning #ucet15
Simple Steps to Blended Learning #ucet15Vicki Davis
 
Productivity in an age of collaboration sps leicester
Productivity in an age of collaboration   sps leicesterProductivity in an age of collaboration   sps leicester
Productivity in an age of collaboration sps leicesterAlan Eardley
 
Simple Steps to Blended Learning
Simple Steps to Blended LearningSimple Steps to Blended Learning
Simple Steps to Blended LearningVicki Davis
 
Simple Steps to Blended Learning
Simple Steps to Blended LearningSimple Steps to Blended Learning
Simple Steps to Blended LearningVicki Davis
 
Ten Tips for a Successful Webinar
Ten Tips for a Successful WebinarTen Tips for a Successful Webinar
Ten Tips for a Successful WebinarWiley
 
2019-CertiFUNcation-Hacking-Agile-not-a-tech-talk
2019-CertiFUNcation-Hacking-Agile-not-a-tech-talk2019-CertiFUNcation-Hacking-Agile-not-a-tech-talk
2019-CertiFUNcation-Hacking-Agile-not-a-tech-talkTYPO3 CertiFUNcation
 
Bite-sized Learning is the New Black
Bite-sized Learning is the New BlackBite-sized Learning is the New Black
Bite-sized Learning is the New BlackLisa Whalen
 
Bite-sized Learning is the New Black
Bite-sized Learning is the New BlackBite-sized Learning is the New Black
Bite-sized Learning is the New BlackLisa Whalen
 
Intro to programming and how to start that career
Intro to programming and how to start that careerIntro to programming and how to start that career
Intro to programming and how to start that careerTarek Alabd
 
Lesson plan version 2
Lesson plan version 2Lesson plan version 2
Lesson plan version 2asmedia14b
 

Similar to Work hacks for your startup (20)

Codemotion how to create a product copy - Codemotion Rome 2015
Codemotion   how to create a product copy - Codemotion Rome 2015Codemotion   how to create a product copy - Codemotion Rome 2015
Codemotion how to create a product copy - Codemotion Rome 2015
 
Surviving the technical interview
Surviving the technical interviewSurviving the technical interview
Surviving the technical interview
 
Piano Teaching Business Productivity and Systems
Piano Teaching Business Productivity and SystemsPiano Teaching Business Productivity and Systems
Piano Teaching Business Productivity and Systems
 
Just test it - discovering new products and reducing risk through rapid proto...
Just test it - discovering new products and reducing risk through rapid proto...Just test it - discovering new products and reducing risk through rapid proto...
Just test it - discovering new products and reducing risk through rapid proto...
 
Dutchfintechhackathon : pitch training
Dutchfintechhackathon : pitch trainingDutchfintechhackathon : pitch training
Dutchfintechhackathon : pitch training
 
Innovations Accelerated - Design Sprint
Innovations Accelerated - Design SprintInnovations Accelerated - Design Sprint
Innovations Accelerated - Design Sprint
 
Final project survival guide
Final project survival guideFinal project survival guide
Final project survival guide
 
Intro to design sprint
Intro to design sprintIntro to design sprint
Intro to design sprint
 
Simple Steps to Blended Learning #ucet15
Simple Steps to Blended Learning #ucet15Simple Steps to Blended Learning #ucet15
Simple Steps to Blended Learning #ucet15
 
Productivity in an age of collaboration sps leicester
Productivity in an age of collaboration   sps leicesterProductivity in an age of collaboration   sps leicester
Productivity in an age of collaboration sps leicester
 
Simple Steps to Blended Learning
Simple Steps to Blended LearningSimple Steps to Blended Learning
Simple Steps to Blended Learning
 
Simple Steps to Blended Learning
Simple Steps to Blended LearningSimple Steps to Blended Learning
Simple Steps to Blended Learning
 
Jeremy Caplan - Staying Sane and Gaining Efficiency handout
Jeremy Caplan - Staying Sane and Gaining Efficiency handoutJeremy Caplan - Staying Sane and Gaining Efficiency handout
Jeremy Caplan - Staying Sane and Gaining Efficiency handout
 
Ten Tips for a Successful Webinar
Ten Tips for a Successful WebinarTen Tips for a Successful Webinar
Ten Tips for a Successful Webinar
 
2019-CertiFUNcation-Hacking-Agile-not-a-tech-talk
2019-CertiFUNcation-Hacking-Agile-not-a-tech-talk2019-CertiFUNcation-Hacking-Agile-not-a-tech-talk
2019-CertiFUNcation-Hacking-Agile-not-a-tech-talk
 
Bite-sized Learning is the New Black
Bite-sized Learning is the New BlackBite-sized Learning is the New Black
Bite-sized Learning is the New Black
 
Bite-sized Learning is the New Black
Bite-sized Learning is the New BlackBite-sized Learning is the New Black
Bite-sized Learning is the New Black
 
Intro to programming and how to start that career
Intro to programming and how to start that careerIntro to programming and how to start that career
Intro to programming and how to start that career
 
Design sprint 2.0
Design sprint 2.0Design sprint 2.0
Design sprint 2.0
 
Lesson plan version 2
Lesson plan version 2Lesson plan version 2
Lesson plan version 2
 

Work hacks for your startup

  • 3.
  • 4.
  • 5.
  • 6.
  • 7. ABOUT US ● Love TV series, movies & sports ● Head of Product Development, Tapmint ● Digital Producer background ● Worked online for 7 years ● Next Digital, Deloitte, Airbnb ● Twitter: @inspiredworlds MATTHEW HO
  • 8. ABOUT US ● Innovation, rapid experimentation, complete solutions ● Native Tongue - First winning team in Startup Weekend in Australia ● 4 language game apps ● 400,000 downloads ● Twitter: @tapmint TAPMINT
  • 9. 1. Mindset 2. Habits 3. Inbox Control 4. Hacking design 5. Presentation PRODUCTIVITY: Hack it!
  • 10. 1. MINDSET 1. Prioritise 2. Ship 3. Decisive 4. Start simple 5. Deadlines
  • 11. 2. PRODUCTIVITY HABITS 1. Routine tasks at set times 2. Re-use templates 3. Keep meetings to 20 minutes 4. Focus on 1 task - Pomodoro method 5. Turn off notifications
  • 12. 2. PRODUCTIVITY HABITS 1. Standup - 5 mins 2. Review priorities 3. Eat the frog MORNING AFTERNOON 4. Answer emails 5. Personal errands
  • 13. 2. PRIORITIES DETERMINING PRODUCT PRIORITIES 1. What are our business goals? 2. Create a list of user stories 3. Use ranking of 1-3 for user stories 4. 1 is critical and 3 is nice to have 5. What will be the most used feature? 6. M means “Minimum in MVP”
  • 14. 2. PRIORITIES 7. If there are too many #1’s use a scale of 1-5, then 1-10 8. Can create Epics to group user stories 9. Rank epics 10. Rank user stories within the epic DETERMINING PRODUCT PRIORITIES
  • 15. 3. CONTROLLING YOUR INBOX 1. Pause incoming emails! Inbox Pause plugin 2. Answer emails after reading 3. Answer emails in batches 4. Respond in 5 lines or less. 5. Use Yesware template and track opens/ clicks.
  • 16. 4. HACKING DESIGN - WHY? 1. Crowdsourcing design 2. Brainstorming with more people 3. Great at concept stage
  • 17. 4. HACKING DESIGN - HOW? 1. Wireframes 2. Write multiple briefs & compare 3. Use a designer to review brief & prepare assets
  • 18. 4. HACKING DESIGN - HOW? 4. Feedback twice a day - multi disciplinary 5. Bulk purchase credits 6. Tapmint designer adds more screens / tweaks
  • 24. 5. OUTSOURCING PRESENTATION 1. Drafted summary 2. Emailed two weeks in advance 3. Reviewed the screenshots on Odesk 4. Communicated via email 5. Prepared some summary slides 6. Reviewed slides on google drive 7. Annotated feedback via google spreadsheet 8. Have worked previously together PROCESS
  • 29. APPENDIX Inbox Pause How to pause your email
  • 31. Resources for your productivity hacks ● Rework by 37 Signals http://37signals.com/rework/ ● Remote by 37 Signals http://37signals.com/remote/ ● Pomodoro timer - http://tomato-timer.com/ ● Jason Allan on “Getting stuff Done” http://jasonallan.co/get-stuff-done-to-do- list/ ● Simple Productivity Hack, Tim Ferris http://www.businessinsider.com.au/tim- ferriss-productivity-hack-2014-6 ● How to email virtual assistants, Tim Ferris http://www.fourhourworkweek. com/blog/2010/11/02/virtual-assistants/
  • 32. Tools that we use Email ● Boomerang, boomeranggmail.com ● Inbox Pause, inboxpause.com ● Yesware, yesware.com Project management, documents, communication ● Pivotal Tracker, pivotaltracker.com ● Slack, slack.com ● Google Drive, drive.google.com ● Google Hangout Sales ● EchoSign, echosign.com ● Quoteroller, quoteroller.com ● Pipedrive, pipedrive.com