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Kristin Danielsen - On the road to completing interactive reading lists - EBSLG nordic meeting October 2016

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EBSLG (The European Business School Librarians’ Group) is a network of library directors, managers or senior staff from academic libraries attached to, or serving, accredited, world-ranked European business schools. The purpose of the EBSLG is to provide members with a forum for discussion around topics of interest; to promote a network of cooperation and assistance among the member libraries; and to enable the mutual exchange of information that can enhance the support services the libraries provide to their respective institutions.

The agenda for the session was to present the phases we have been going through in choosing and implementing Talis Aspire Reading Lists, and our needs for better routines and tools for copyright clearance and digitisation.

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Kristin Danielsen - On the road to completing interactive reading lists - EBSLG nordic meeting October 2016

  1. 1. On the road to complete interactive reading lists …..
  2. 2. Agenda • Background • Phase I - The Talis Aspire Reading Lists (TARL) implementation process • Presentation of TARL • Bumps and Benefits • Phase II - Copyright clearing and digitisation • Phase III – Seamless workflow and complete reading lists
  3. 3. Background • Norwegian HE institutions survey (2011): Course material print or digital? • How to find reading lists and course material? • Licensed information resources • Norwegian HE institutions project (2013-14): Reading list system • Spesification of requirement • Market overview
  4. 4. Phase I The Talis Aspire Reading Lists (TARL) implementation process
  5. 5. Starting point • A «home made» course management system handling the workflow, access controll according to roles, and plain text reading lists • Activities: course development, course approval, library review, bookshop reports • Participants: Academics, program administration, approval committee, library
  6. 6. Detours: BI project (2014-): New course management system – including reading list • Lotus Notes: Outdated and expanded to its limits • Needs assessment: Requirement • Analysing process and workflow: Policy • Creating a system based on Sharepoint – rejected spring 2015 • CourseLeaf from Leep Frog – rejected summer 2016 • EmWeb – integration started september 2016
  7. 7. Implementation process • Test site - May 2014 • Signing agreement - January 2015 • Configuration and setup - March 2015 • Talis training: Webinar and workshop - April/May 2015 • Internal training: Libguide and drop-in-workshops - June 2015 • Import from LN to TARL: June - October 2015 • Rolled out to students - October 2015 • New setup with Alma - January 2016 • Book chapter registration - January 2016 • EmWeb integration - October 2016
  8. 8. Organizing the implementation Main project • TARL integration with Course management system Library • Project owner • Project leader • Configuration • Content • Training • Integration Program administration • Workflow • Content • Reports IT • Autentication • Roles Course management process Course management system (EmWeb) TARL Copyright & digitisation
  9. 9. Training and list creation • Template • Step-by-step instructions • LibGuide • Drop-in workshops • Library review • Update instructions for lecturers
  10. 10. Talis Aspire Reading Lists • Assemble all course material in one place • Harvest metadata • Integration with Library Discovery (Primo) • Linking to licensed e-resources • Linking to other digital resources (open access, law, government, Youtube..) • (Integration with online bookshop) • (Licensing and digitisition – Talis Aspire Digitised Content)
  11. 11. TARL live demo • Examples: • MAN 3115 • GRA 6838 • GRA 2203 • GRA 2416 • ENT 3501 • readinglists.bi.edu
  12. 12. Content 2016/2017 • 637 lists • 4700 items • 2200 books • 580 chapters • 1000 articles • 70 webpages/websites
  13. 13. A black distribution hole named Itslearning
  14. 14. User analytics: Sessions per day at start of term
  15. 15. Benefits • Student experience: More accessible course material • Academics experience … so far • Visibility and marketing lisenced information resources – optimised use • Metadata quality • Library aquisition • Analytics
  16. 16. Bumps • Strict workflow and quality control when it comes to course distribution – including reading lists • BI spesific and Norway spesific issues • Changing library management system to Alma • Integration with course management system – API for draft lists • Not access to configuration, settings, running jobs • Reports: Merging TARL reports with other data
  17. 17. Strategy for solving the challenges • Adjust to system or system adjust to us? Priorities – the most important issues to solve. • Work with Talis to develop APIs, authentication setup etc. • Raise support tickets • Clean-up manually • Involve participants with different competence and skills • Reorganize
  18. 18. Phase II Copyright clearing and digitisation
  19. 19. Norwegian copyright legislation • Kopinor higher education license • Copy up to 15 pro cent of a book (UK and DK 10 pro cent) • Reporting all use of book chapters is mandatory • Licensing use exceeding 15 pro cent • BOLK: Reporting and licensing book chapters • Run a pilot reporting use of chapters – spesification of requirement • Pree licensing exceeding 15 pro cent
  20. 20. Where we want to go… • Identify specifications of requirements from Kopinor for automatic reporting of use of book chapters up to 15% • Clarify Kopinor conditions regarding prelicensing exceeding 15% • Establish a repository for book chapters • Establish a seamless workflow for copyright clearance checking • No more printed compilations
  21. 21. Talis Apire Digitised Content (TADC) • Define copyright legislation • Seamless workflow integration with TARL • Repository for book chapters • Automatic reports to licensing authorities in UK, AU, NZ
  22. 22. What now • Book chapter reports to Kopinor based on TARL reports • Testing TADC • Set up Norwegian copyright legislation – Development Partner? • Will Norwegian publishers accept direct prelisencing? • National consortium – monitor activity
  23. 23. Phase III – Seamless workflow and complete reading lists
  24. 24. End of the road • Complete reading lists including digitisitions • Integration with the new course management system (EmWeb) using API • Increased student experience by library availability integration and linking information resources • Marketing licensed information resources for optimized use • Harvest bibliographic records • Reports, analytics, usage statistics
  25. 25. Thank you! Kristin Danielsen kristin.danielsen@bi.no

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