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Talenox Profiles (Hong Kong) - Integrated Centralise Employee Database


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Talenox Profiles app is created so that you can onboard your employees in the shortest time possible onto Talenox platform with minimal mistakes.

We are constantly improving on this and aiming to cut down the time to onboard further in the future. :)


Talenox is a Human Capital Management platform on the cloud. Manage all your HR processes in one platform and gain access to fully-integrated Profiles, Payroll, and Leave Management apps.

Best of all, we’ve made the apps so intuitive, you don’t have to be a HR professional to use them. Access our website now at or find out more on

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Talenox Profiles (Hong Kong) - Integrated Centralise Employee Database

  1. 1. Talenox Profiles An HR experience designed for people first. made with ♥
  2. 2. Welcome to Talenox Profiles app! Here’s a guide to explore the functions in Profiles app. In Profiles App, you’ll be first presented with “Company Details”. This is where you can update details like your Company’s Name, Employer File Return No., Company Logo, …. …. ProfilesApp-CompanyDetailssetup
  3. 3. … … Bank Details, Working Days Setting and Working Hours Setting. To edit, click on “Edit” on the top right corner. ProfilesApp-CompanyDetailssetup Click to edit
  4. 4. This is where you can edit the Company Details. Once you have updated the details, click on “Save”. ProfilesApp-CompanyDetailssetup Once you are done, click to save
  5. 5. From Company Details, you can add or edit working days setting. In “Working Days setting”, this is where you can set if a day in the week is a working full day, half a working day or not a working day. Thereafter, you can choose the Employees that you would like to assign to this setting. ProfilesApp-WorkingDays Click on the check box to edit the working days
  6. 6. Similar to Working Days setting, “Working Hours setting” will be used to determine the proration calculation for payroll. To set working hours per week, simply key into the “Hours per week” field. Similarly, you can choose the Employees that you would like to assign to this setting. ProfilesApp-WorkingHours To key in working hours per week
  7. 7. Once Company Details are being filled up,mouse over the top left navigation menu and click on “Employee Listing” to start populating the information for employees. :) ProfilesApp-EmployeeListing Move toEmployeeListing
  8. 8. In “Employee Listing”, you can start by importing employees into Talenox. To do so, click on “Import Employees into Talenox” on the top right. ProfilesApp-EmployeeListing Click to import employees into Talenox
  9. 9. A new window will pop-up to show you a Google Sheet for you to import your employees details. If you have a ready Excel sheet or other formats, you can copy and paste over to this Google Sheet. Alternatively, you can key in one by one. Do note that the yellow fields are required to be filled up to ensure payroll accuracy. ProfilesApp-EmployeeListing-Import Yellow fields are required fields to fill up to ensure accuracy in payroll calculation
  10. 10. Once the Google Sheet is filled up, close the window and you’ll see this window where yo can click on “Yes, start import!” to start importing. Do not worrying about closing the Google Sheet window as the temporary session will be autosaved as long as you are connected to internet. Once import is done, you can start exploring other features in Talenox. :) ProfilesApp-EmployeeListing-Import Once confirmed, click to start importing
  11. 11. Other than importing, another way is to add employee individually. To do so, you can click on “Add Employee” . ProfilesApp-EmployeeListing Add Employeeindividually
  12. 12. In individual employee profile, the most important fields are the ones with asterisk. Once they are filled up, payroll can be calculated accurately. Other fields are for you to keep track of your employees personal information. Do note that the “Start date” and “End date” of the job will affect salary proration calculation. ProfilesApp-AddEmployees Filling up required asterisk field is a must
  13. 13. One important section to take note is the Employment Details. Please note that “Hired Date” will determine how Leave is being awarded or entitled. As for “Confirmation Date”, this should be keyed in after probation to ensure that your employees get awarded for their Annual Leave entitlement. ProfilesApp-AddEmployees
  14. 14. As for “Immigration Status”, please choose the right one to ensure that the MPF contribution is calculated correctly. As for contractors who are not receiving MPF, you can choose the Contract option. ProfilesApp-AddEmployees Immigration Status will affect MPF contribution
  15. 15. Once your employees are added, this is how the list will look like. You can click on any of them to edit the information if needed. Let’s start to explore Payroll app and Leave app next. :) ProfilesApp-EmployeeListing
  16. 16. ToreadmoreawesomearticlesonHRandTechnology, getitfromTalenox.