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Talenox Payroll (Malaysia) - Payslips, EPF, SOCSO, EIS, HRDF, MTD(PCB) and all statutory matters settled for you

Talenox Payroll has come a long way since our first launch in 2014. Because of all our clients, partners and users in the Talenox community, we have achieve great simplicity with the current Talenox Payroll app.

After we launched Talenox SaaS self serve platform in July 2015, we have been gaining pretty good traction due to our design and we are still constantly improving on our design, always looking into the future of how Talenox will be like.


Payroll software was developed to help cut down the manual processes required to perform calculation for salaries and taxes. However, what the 1st generation payroll software did was mainly just that. The current legacy platforms are built on old school technology stack and they are pretty user-unfriendly, which leads to long onboarding and training processes. This is a key concern to users around the world.

Talenox is driving the next generation of change for enterprise software, focusing on mainly HR and Operations. Clients feedback that our platform is simple and easy-to-use, without the need for long training processes. We always put ourselves in the shoes of the users, pushing our limits for our technology stack and design.

So how easy is it to run payroll by using Talenox Payroll app? Here’s a preview.

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Talenox Payroll (Malaysia) - Payslips, EPF, SOCSO, EIS, HRDF, MTD(PCB) and all statutory matters settled for you

  1. 1. Talenox Payroll An HR experience designed for people first. made with ♥
  2. 2. TRY 30 DAYS FREE Payroll Learn how to run payroll and generate payslips. Localised statutory requirements and integrations Do away with manually calculating EPF, EIS, SOCSO, HRDF and taxes (MTD/PCB). Export bank files to upload to your corporate bank account for salaries disbursement. For Xero, Quickbooks and Financio users, reconcile your accounts in one click. CONFIDENTIAL - COPYRIGHT © 2019 TALENOX PTE LTD
  3. 3. Welcome to Talenox Payroll app! Processing Payment can be done easily in a few steps. You can start by choosing the month to process payments. Thereafter, choose the Employees involved. Normally, it’ll be all Active employees. Payroll App - Process Payment Click here
  4. 4. Over at the 2nd step, you can review your Monthly Payment tab and click on “New Item+” if needed. Talenox has pre-populated a list of pay items for you. Items in this tab will appear monthly when you process payments. For Ad Hoc items, head over to the next tab. Payroll App - Process Payment Add Item For Ad Hoc items Remarks appear in pay slips
  5. 5. In the Ad Hoc Payment/ Deduction section, you can add pay items such as Reimbursement, Commission, different kinds of Deductions and Allowances. The example above shows that No Pay Leave is populated automatically from Leave app. Once you are done, click on “Select tax deductions | Next>”. Payroll App - Process Payment From Leave App Hourly / Daily Pay Click to next step
  6. 6. Over in Step 3, you can key in your tax deductions. The list of deductions is already pre-populated for you. Please remember to key in each employee’s accumulated tax deductions in their own profile to ensure that MTD/PCB calculation is accurate. Once you are done, click on “View Summary | Next>” Payroll App - Process Payment Click to next step
  7. 7. In Step 4, you’ll just need to check through the summary and choose the Offline Cheque or Bank Transfer option, before clicking on “Process EPF & View New Payment”. Only employees on “Bank Transfer” will have their salaries populated in “Bank File” in the next page. Payroll App - Process Payment Final Step
  8. 8. After EPF and other statutory funds are processed, you’ll be brought to the Month Total page. This is where you can view your Payroll Summary, Statutory Summary and Bank/ Cheque Listing. This is the view for Payroll Summary. Payroll App - Month Total Final Step
  9. 9. As for Statutory Summary, Talenox broke it down into all the statutory funds and taxes, such as EPF, EIS (Employment Insurance Scheme), SOCSO, MTD/PCB and HRDF. Once you have double checked these details, remember to download the various statutory file types for online submission. Payroll App - Month Total Final Step Click to export statutory files
  10. 10. You can easily export the statutory files such as EPF by clicking on “Export Bank Payments / EPF / PCB(MTD)” on the top right and choose “EPF”. The steps are the same for SOCSO, EIS, and MTD files. Payroll App - Export EPF, SOCSO, EIS, MTD Final StepExport EPF & other statutory files
  11. 11. Aside from exporting statutory file types, the “Export” button presents you with a list files to export, such as, Bank File, Payroll excel sheets reports and employees’ Payslips. You can also push payroll data to Xero or Quickbooks. To disburse salaries, click “Bank File” to export. Payroll App - Export Bank File Final StepClick to export bank file
  12. 12. Once you click on “Bank File”, you can choose the Value Date before clicking on “Export Bank File”. Save the Bank File in your local drive before uploading to your Corporate Bank portal. (Value Date is the date where the salaries will be in your employees’ bank account.) Payroll App - Export Bank File Final Step Choose Value Date and Export Bank File
  13. 13. Once the statutory funds are submitted, salaries paid out and information pushed to accounting platforms, you can go ahead to “Publish Payslips” on your top right to send an email notification to all your team mates. Payroll App - Publish Payslips Final Step Click to publish payslips
  14. 14. The last step is for you to update the Pay Date on the Payslip and schedule an email notification to be sent on the pay date as shown above. Payroll App - Publish Payslips Final Step Schedule payslip email notification on pay date
  15. 15. If you would like to view individual pays slips of each employee, head over to the Payslips section through the left navigation bar. Payroll App - Payslips Final StepClick to Payslips section
  16. 16. In the Payslips section, you will be shown a summary of your employees Year-To-Date (YTD) details. By clicking on the individual employee, you will get to see his/her payslip view. Payroll App - Payslips Final Step Click on individual row to view payslip
  17. 17. The pay items in this view can be expanded or collapsed by clicking on the arrow beside the main categories. If you would like to print or download the individual Payslip, click on “Print Payslip”. Payroll App - Payslips Final Step Click to Print Payslip
  18. 18. Employees will usually print their itemised payslip in physical copy or save it as .PDF for submission to banks for credit card application, loan application and also to statutory boards whenever needed. Payroll App - Payslips Final Step
  19. 19. There are various type of statutory forms you can generate from EA, STD2, Form E to the various CP forms and TP3. Over in this section, we’ll have a quick overview of EA form for employee tax submission. Payroll App - Tax forms (EA) Final Step
  20. 20. At the end of the year, once all the payment/ payroll processing has been done, head over to EA to generate the initial forms. If there are error messages, you’ll be notified in the first section as shown above. Payroll App - Tax forms (EA) Final Step
  21. 21. In the main view, you can view the individual EA form by clicking on “View / Edit” button under the individual employee. Payroll App - Tax forms (EA) Final Step
  22. 22. In the individual EA form view, we have compiled all the needed details and numbers for you in the form. However, if you would like to make any changes, feel free to edit before clicking on “Save”. Payroll App - Tax forms (EA) Final Step
  23. 23. Over in “Edit Employer Info for …”, you’ll be able to update Company info for EA for the specific year. Once you are done, click on “Save”. Payroll App - Tax forms (EA) Final Step
  24. 24. Once you have checked that all the EA forms are accurate, click on “Download EA Forms” and pass it to your team mates for them to file their personal income tax. Have fun with Talenox! :) Payroll App - Tax forms (EA) Final Step Click to Download AIS file
  25. 25. ToreadmoreawesomearticlesonHRandTechnology, getitfromTalenox.