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Emergency Planning Essentials Continuity of Operations First Responder Safety FEMA Public Assistance Operations TJP Soluti...
Topics <ul><li>Part 1:  Continuity of Operations  </li></ul><ul><li>  Continuity of Government Planning </li></ul><ul><li>...
Part 1 Continuity of Operations Continuity of Government Emergency Planning TJP Solutions ~ Jane O’Connor www.tjpsolutions...
Preparing the Agency <ul><li>Personal and Family  </li></ul><ul><li>Preparation and Planning </li></ul>
Preparing the Public Agency <ul><li>Not just a </li></ul><ul><li>“ Hurricane Plan”….. </li></ul>
<ul><li>Scope - Situations Covered: </li></ul><ul><li>Hurricanes Tornadoes </li></ul><ul><li>Floods Civil Disturbances </l...
Preparing the Public Agency <ul><li>Must be a  </li></ul><ul><li>C omprehensive  </li></ul><ul><li>E mergency  </li></ul><...
Preparing the Public Agency <ul><li>Imperative to PLAN AHEAD: </li></ul><ul><li>Continuity of Operations </li></ul><ul><li...
Continuity of Operations <ul><li>Prepares the Entity </li></ul><ul><li>Prepares the Department </li></ul><ul><li>Prepares ...
<ul><li>Take it from veteran– use checklists!  </li></ul>
Continuity of Government <ul><li>How will you continue  </li></ul><ul><li>running your </li></ul><ul><li>Government? </li>...
<ul><li>Continuity of Operations </li></ul><ul><li>Government Entities </li></ul><ul><li>Continuity of Government </li></ul>
Continuity of Operations and  Continuity of Government <ul><li>Schedule for updating plans </li></ul><ul><li>Minimum:  Ann...
Continuity of Operations and  Continuity of Government <ul><li>ALL employees  aware </li></ul><ul><li>Essential duties </l...
Continuity of Operations and  Continuity of Government <ul><li>Any Questions? </li></ul>
Part 2 First Responder Safety TJP Solutions ~ Jane O’Connor www.tjpsolutions.net [email_address]
<ul><li>OSHA Identifies and Classified Recovery Ops </li></ul><ul><li>Debris reduction, recycling, and disposal  </li></ul...
<ul><li>Which do we actually do? </li></ul><ul><li>__ Debris reduction, recycling, and disposal  </li></ul><ul><li>__ Tree...
<ul><li>Training: </li></ul><ul><li>Training about the general hazards ,  conditions, and work expected to be performed.  ...
<ul><ul><li>Does your entity have a Debris Management Plan? </li></ul></ul><ul><ul><li>(COOP) </li></ul></ul>
First Responder Safety <ul><li>Any Questions? </li></ul>
Part 3 FEMA Documentation Maximizing Public Assistance Reimbursement TJP Solutions ~ Jane O’Connor www.tjpsolutions.net [e...
FEMA Documentation <ul><li>The Process – How To Apply </li></ul><ul><li>Eligible Expenses </li></ul><ul><li>Tracking and D...
FEMA Documentation <ul><li>Emergency Management Staff </li></ul><ul><li>Documentation Coordinator </li></ul>
FEMA Public Assistance <ul><li>Purpose </li></ul><ul><li>Cost Share </li></ul>
Application Process <ul><li>Step One  - Preliminary Damage Assessment </li></ul><ul><li>Step Two – Presidential Disaster D...
Application Process <ul><li>Step Three – Applicant’s Briefing </li></ul><ul><li>Step Four – Submit Request for Public Assi...
Application Process <ul><li>Step Five – Kick-off Meeting with PAC </li></ul><ul><li>Step Six – Project Formulation & Cost ...
Application Process <ul><li>Step Seven – Project Review and Validation </li></ul><ul><li>Step Eight – Obligation of Federa...
Application Process <ul><li>Step Nine – Appeals and Closeout </li></ul><ul><ul><li>Documents Available for Audits </li></u...
Pre Event Planning Items Items Often Overlooked
Any Questions? TJP Solutions Jane O’Connor www.tjpsolutions.net
Emergency Planning Essentials Continuity of Operations First Responder Safety FEMA Public Assistance Operations TJP Soluti...
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TJP Solutions - Jane O'Connor - FEMA Public Assistance - Emergency Planning Essentials - Continuity of Operations - Continuity of Government

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TJP Solutions provides customized training and consulting solutions. We offer Emergency Planning, FEMA Public Assistance Documentation, Continuity of Government Planning, Continuity of Operations Planning, Loss Control, Human Resources, Risk and Safety Management and all facets of Training and Development. Please visit our website at www.tjpsolutions.net for more information.

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TJP Solutions - Jane O'Connor - FEMA Public Assistance - Emergency Planning Essentials - Continuity of Operations - Continuity of Government

  1. 1. Emergency Planning Essentials Continuity of Operations First Responder Safety FEMA Public Assistance Operations TJP Solutions ~ Jane O’Connor www.tjpsolutions.net [email_address]
  2. 2. Topics <ul><li>Part 1: Continuity of Operations </li></ul><ul><li> Continuity of Government Planning </li></ul><ul><li>Part 2: First Responder Safety </li></ul><ul><li>Part 3: FEMA Documentation - Maximizing </li></ul><ul><li>Public Assistance Reimbursement </li></ul>
  3. 3. Part 1 Continuity of Operations Continuity of Government Emergency Planning TJP Solutions ~ Jane O’Connor www.tjpsolutions.net [email_address]
  4. 4. Preparing the Agency <ul><li>Personal and Family </li></ul><ul><li>Preparation and Planning </li></ul>
  5. 5. Preparing the Public Agency <ul><li>Not just a </li></ul><ul><li>“ Hurricane Plan”….. </li></ul>
  6. 6. <ul><li>Scope - Situations Covered: </li></ul><ul><li>Hurricanes Tornadoes </li></ul><ul><li>Floods Civil Disturbances </li></ul><ul><li>Explosions Fires </li></ul><ul><li>Hazardous Materials Incidents </li></ul><ul><li>Other events? </li></ul><ul><li>Many events can require the mobilization of city resources </li></ul>
  7. 7. Preparing the Public Agency <ul><li>Must be a </li></ul><ul><li>C omprehensive </li></ul><ul><li>E mergency </li></ul><ul><li>M anagement </li></ul><ul><li>P lan </li></ul>
  8. 8. Preparing the Public Agency <ul><li>Imperative to PLAN AHEAD: </li></ul><ul><li>Continuity of Operations </li></ul><ul><li>& </li></ul><ul><li>Continuity of Government </li></ul>
  9. 9. Continuity of Operations <ul><li>Prepares the Entity </li></ul><ul><li>Prepares the Department </li></ul><ul><li>Prepares the Employees </li></ul>
  10. 10. <ul><li>Take it from veteran– use checklists! </li></ul>
  11. 11. Continuity of Government <ul><li>How will you continue </li></ul><ul><li>running your </li></ul><ul><li>Government? </li></ul>
  12. 12. <ul><li>Continuity of Operations </li></ul><ul><li>Government Entities </li></ul><ul><li>Continuity of Government </li></ul>
  13. 13. Continuity of Operations and Continuity of Government <ul><li>Schedule for updating plans </li></ul><ul><li>Minimum: Annual </li></ul>
  14. 14. Continuity of Operations and Continuity of Government <ul><li>ALL employees aware </li></ul><ul><li>Essential duties </li></ul>
  15. 15. Continuity of Operations and Continuity of Government <ul><li>Any Questions? </li></ul>
  16. 16. Part 2 First Responder Safety TJP Solutions ~ Jane O’Connor www.tjpsolutions.net [email_address]
  17. 17. <ul><li>OSHA Identifies and Classified Recovery Ops </li></ul><ul><li>Debris reduction, recycling, and disposal </li></ul><ul><li>Tree trimming </li></ul><ul><li>Restoring electrical/water/utilities, etc. </li></ul><ul><li>Erecting temporary housing facilities </li></ul><ul><li>Building demolition </li></ul><ul><li>Sand/sludge removal </li></ul><ul><li>Roof inspection, “tarp-ing”, and repair </li></ul><ul><li>Assessment, cleanup, and repair of structures </li></ul><ul><li>Roadway and bridge inspection and repair </li></ul>
  18. 18. <ul><li>Which do we actually do? </li></ul><ul><li>__ Debris reduction, recycling, and disposal </li></ul><ul><li>__ Tree trimming </li></ul><ul><li>__ Restoring electrical/water/utilities, etc. </li></ul><ul><li>__ Erecting temporary housing facilities </li></ul><ul><li>__ Building demolition </li></ul><ul><li>__ Sand/sludge removal </li></ul><ul><li>__ Roof inspection, “tarp-ing”, and repair </li></ul><ul><li>__ Assessment, cleanup, and repair of structures </li></ul><ul><li>__ Roadway and bridge inspection and repair </li></ul>
  19. 19. <ul><li>Training: </li></ul><ul><li>Training about the general hazards , conditions, and work expected to be performed. </li></ul><ul><li>Training should be conducted before employees are deployed. </li></ul><ul><li>Discuss common stressors for response and recovery workers, such as extended work shifts, acclimatization issues, less than ideal sleeping and eating conditions, and critical incident stress concerns. </li></ul><ul><li>Site-specific training that covers the hazardous conditions and exposures that employees may encounter at a particular location. </li></ul><ul><li>Identify specific controls such as specialized equipment, work practices, and additional PPE necessary for the particular job site. These controls may be identified in a Job Hazard Analysis (JHA) developed for the task or operation. </li></ul><ul><li>Daily job briefings covering the day's work plan, anticipated hazards, and required exposure controls. </li></ul>
  20. 20. <ul><ul><li>Does your entity have a Debris Management Plan? </li></ul></ul><ul><ul><li>(COOP) </li></ul></ul>
  21. 21. First Responder Safety <ul><li>Any Questions? </li></ul>
  22. 22. Part 3 FEMA Documentation Maximizing Public Assistance Reimbursement TJP Solutions ~ Jane O’Connor www.tjpsolutions.net [email_address]
  23. 23. FEMA Documentation <ul><li>The Process – How To Apply </li></ul><ul><li>Eligible Expenses </li></ul><ul><li>Tracking and Documenting Expenses </li></ul><ul><li>Items Often Overlooked </li></ul>
  24. 24. FEMA Documentation <ul><li>Emergency Management Staff </li></ul><ul><li>Documentation Coordinator </li></ul>
  25. 25. FEMA Public Assistance <ul><li>Purpose </li></ul><ul><li>Cost Share </li></ul>
  26. 26. Application Process <ul><li>Step One - Preliminary Damage Assessment </li></ul><ul><li>Step Two – Presidential Disaster Declaration </li></ul>
  27. 27. Application Process <ul><li>Step Three – Applicant’s Briefing </li></ul><ul><li>Step Four – Submit Request for Public Assistance </li></ul>
  28. 28. Application Process <ul><li>Step Five – Kick-off Meeting with PAC </li></ul><ul><li>Step Six – Project Formulation & Cost Estimating </li></ul>
  29. 29. Application Process <ul><li>Step Seven – Project Review and Validation </li></ul><ul><li>Step Eight – Obligation of Federal Funds and Disbursement to Sub-grantees </li></ul>
  30. 30. Application Process <ul><li>Step Nine – Appeals and Closeout </li></ul><ul><ul><li>Documents Available for Audits </li></ul></ul>
  31. 31. Pre Event Planning Items Items Often Overlooked
  32. 32. Any Questions? TJP Solutions Jane O’Connor www.tjpsolutions.net
  33. 33. Emergency Planning Essentials Continuity of Operations First Responder Safety FEMA Public Assistance Operations TJP Solutions ~ Jane O’Connor www.tjpsolutions.net [email_address]

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