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Chapter 06 printing sap script forms

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Chapter 06 printing sap script forms

  1. 1. Printing SAPScript Forms Dec-2008 Printing SAPScript Forms |
  2. 2. Objective • The participants will be able to : – Identify What ? Where ? When ? How ? should be printed with a SAPScript form. – Describe Output Type – Differentiate Screen Vs. Printer – Analyze Print Preview – Perform Collective Printing – Employ Repeating Output Dec-2008 Printing SAPScript Forms | 2
  3. 3. Printing SAP Script Forms What? Where? When? How? • Where should it be printed? • How many copied should be printed? • When should it be printed? • What medium should it be “printed” on? Dec-2008 Printing SAPScript Forms | 3
  4. 4. Printing SAP Script Forms What? Where? When? How? (Contd.) • At what level should the information be stored? • What types of status should be captured? Dec-2008 Printing SAPScript Forms | 4
  5. 5. Printing SAP Script Forms - Output Type Dec-2008 Printing SAPScript Forms | 5  Create Sales order (VA01) ->Extras -> Output -> Header -> Edit  Output Type defines “when” and to “where” to print the form.  “When” - Communication method  “Where” - Further data  “How” - Medium
  6. 6. Printing SAP Script Forms : Output Type - “When” Dec-2008 Printing SAPScript Forms | 6  Click on “Further data” button  Dispatch time  Send with periodically scheduled job  The message is processed through report program RSNAST00. This report program can be scheduled periodically or started manually.  Send with job, with additional time specification  Same as 1, but tte message contains an earliest processing date and a requested processing time. The message is ignored by report program RSNAST00 before the requested date.
  7. 7. Printing SAP Script Forms : Output Type - “When” (Contd.) Dec-2008 Printing SAPScript Forms | 7  Click on “Further data” button  Dispatch time  Send with application own transaction  The message is selected and processed by application specific programs. Processing can take place online or in the background.  Send Immediately (When saving the application)  The message is processed when the application document is saved. No further processing of the message is necessary.
  8. 8. Printing SAP Script Forms : Output Type - “Where” Dec-2008 Printing SAPScript Forms | 8  Click on “Communication method” button  Printer name - Physical output device name  Number of messages - Number of copies to be printed
  9. 9. Printing SAP Script Forms Dec-2008 Printing SAPScript Forms | 9  Output medium:  1 Printout  2 Fax  3 Teletex  4 Telex  6 EDI  7 SAP Office  8 Special function  9 Workflow events  A Distribution (ALE)  T Workflow: Task
  10. 10. Printing SAP Script Forms (Contd.) Dec-2008 Printing SAPScript Forms | 10  Processing status:  0 Not processed  1 Successfully processed  2 Incorrectly processed  3 Not active
  11. 11. Printing SAP Script Forms - Screen Vs. Printer Dec-2008 Printing SAPScript Forms | 11  Sales document ->Issue Output To -> Print Preview  Works with all timing as long as there exists an output type  Ignores the output device specification  Best for debugging  Sales document ->Issue Output To -> Print  Works only if Dispatch time = 3 (Send with application own transaction)
  12. 12. Printing SAP Script Forms - Print Preview Dec-2008 Printing SAPScript Forms | 12
  13. 13. Printing SAP Script Forms - Collective Printing (Send time = 1) Dec-2008 Printing SAPScript Forms | 13  Execute Program RSNAST00 using Transaction SE38. Transaction OVNN.  Can define and use variants.  Only the output types with Dispatch time = 1 will be detected  Only the output type with status = 0 will be detected unless Send Again field is checked  Object key = Document number
  14. 14. Printing SAP Script Forms - Repeating Output Dec-2008 Printing SAPScript Forms | 14  Enter the document in change mode.  Select an output type that has already been successfully processed (Status = 1).  Click on “Repeat output” button.  Select the new entry. (Status = 0) and change any data if necessary  Trigger printing as before.
  15. 15. Demonstration • Printing SAPScript forms. Dec-2008 Printing SAPScript Forms | 15
  16. 16. Practice • Printing SAPScript forms. Dec-2008 Printing SAPScript Forms | 16
  17. 17. Summary • The different medium for printing SAPScript forms are printout, fax, EDI , Workflow , etc. • The Output type defines when, where, and how to print the form. The output types are proposed for SAP documents via configuration and can be over-ridden. • SAP forms are frequently designed to be triggered by “event”. • Output will be generated and issued to the specified printer when triggered by theirDec-2008 Printing SAPScript Forms | 17
  18. 18. Questions • What are the different output mediums for SAPScript forms ? • What are the different triggering events for SAPScript forms ? • How can SAPScript forms be displayed on screen before printing ? Dec-2008 Printing SAPScript Forms | 18

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