Barcode Scanner Project Instructions

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Barcode Scanner Project Instructions

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Barcode Scanner Project Instructions

  1. 1. Pesticide Applicator Recertification Card This is not a license
  2. 2. Equipmment • Handheld Bar Code scanner • Small Laser Printer for creating ID Badges with Bar Codes • Laminated ID Cards
  3. 3. How to use scanner • Unpack scanner and plug USB cord into computer. • Find scanner instruction book and scan codes under “Add an Enter Key” • Open PA-411E and click on first cell in License Number column. • Scan bar code – after each scan the cursor should automatically advance down the column to the next row.
  4. 4. How to print ID cards • Install the barcode font on your computer. • Open ID card template file in MS Word. • Type in name and license number. • You must leave * at beginning and end of license number in order for scanner to work. • Print ID cards using Avery self-laminating ID cards.
  5. 5. Training event setup • Download a copy of the TDA Applicator database just prior to the event. Place it on the notebook computer that will be used to register attendees • www.texasagriculture.gov/RegulatoryPrograms/Pesticides/Agricultu ralApplicators/PesticideAgriculturalApplicatorPublications.aspx • Scroll down to Ag Pesticide Applicators Currently Licensed • Download in Excel format • Setup a notebook computer, printer and USB barcode scanner • Start Microsoft Excel and open the appropriate TDA attendance form • PA-418E – SPCS Recertification Attendance Form (structural) • PA-411E – Pesticide Agricultural recertification Attendance Form • Complete top fields in form and Save As with file name identifying the event
  6. 6. • Scenario 1 – Participant registering has an ID card • Scan card & visually verify the License number displays correctly in the spreadsheet
  7. 7. • Scenario 2 – Participant registering does not have an ID card • Have the participant fill in a paper attendance form giving at a minimum their First and Last Names and their Pesticide Applicator License number. • While the training is going on, look up the participant in the TDA database and confirm the name and number are correct. • Print an ID card using the Avery 5361 self-laminating ID cards and the Word template. • Scan the card to populate the report form • Place the card out for the participant to pick up at the end of the event.
  8. 8. • Scenario 3 – Participant has an ID Card but did not bring it • Ask if they need a new card. • If so: • Have the participant fill in a paper form giving at a minimum their First and Last Names and their Pesticide Applicator License number. • While the training is going on, look up the participant in the TDA database and confirm the name and number are correct. • Print an ID card using the Avery 5361 self-laminating ID cards and the Word template. • Scan the card to populate the report form • Place the card out for the participant to pick up at the end of the event. • If Not: • Look them up in the TDA database and enter the information in the attendance form manually.
  9. 9. • Scenario 4 – Participant does not have a TDA Applicator License • Keep a separate attendance roster for these; they should not be entered on the TDA Attendance form.
  10. 10. Pesticide Applicator Recertification Card – Barcode can be scanned to sign in to programs

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