Trinity Christian Academy   Faculty Handbook       2012-2013
Table of ContentsAbout Trinity Christian Academy                     Hours                                  21Mission Stat...
ABOUT TRINITY CHRISTIAN ACADEMY                                          Mission StatementTrinity Christian Academy exists...
We believe and practice two ordinances: one, water baptism after repenting of one’s sins andreceiving Christ’s gift of sal...
Scheduled absences must be submitted to administration and approved prior to the absence. Atleast one calendar week should...
1. Children of staff members are expected to follow daily routines upon arrival and after school.2. There is no charge for...
3. Please be sure that students do not write, mark, or carve on the top of their desks or chairs. The   equipment should b...
presence of other students. This conference may happen after school, during lunch or any other     time that both the stud...
Continuation of Benefits (COBRA)The federal Consolidated Omnibus Budget Reconciliation Act (COBRA) gives employees and the...
6. Make sure students know rewards for good behavior and consequences for misbehavior.7. Follow consequence progression st...
5. Teachers shall have a minimum of a Bachelor of Arts or a Bachelor of Science Degree from a   recognized college or univ...
Employment ScreeningAll teachers, whether paid or volunteer, will hold a Bachelor or higher degrees, have at least threeye...
9.    Section 784.011; relating to assault, if the victim of offense was a minor;10.   Section 784.021; relating to aggrav...
51. Section 944.35(3), relating to inflicting cruel or inhumane treatment on an inmate resulting in       great bodily har...
10. Shall keep in confidence personally identifiable information obtained in the course of       professional service, unl...
17. Shall seek no reprisal against any individual who has reported any allegation of a violation        against me;    18....
of alleged abuse. Failure to report could lead to liability, both civilly and criminally, on the part of theministry/schoo...
consultation with the ministry/school’s attorney and will include the steps the ministry/school has    taken to protect ch...
3. At no time is a teacher permitted to distribute or mail anything without first obtaining   administrative approval.4. T...
2. Faculty meeting every other Wednesday at 3:15, or covered by administration.3. The length of the school day, as well as...
3. There is sometimes a tendency on the part of our returning students to stay with their special   friends and to be indi...
3. Show appreciation: start with a compliment - the worst child has some good features.4. Avoid educational “double-talk”,...
13. We should not counsel students on personal or family problems without the specific consent of    the parents and the a...
Current employees who believe that any personnel file material is incomplete, inaccurate, orirrelevant may submit a writte...
1. Any necessary item for instructional purposes is to be cleared through the principal before   purchasing.2. Purchase or...
Faculty handbook
Faculty handbook
Faculty handbook
Faculty handbook
Faculty handbook
Faculty handbook
Faculty handbook
Faculty handbook
Faculty handbook
Faculty handbook
Faculty handbook
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TCA Faculty Hand Book 2012-2013

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Faculty handbook

  1. 1. Trinity Christian Academy Faculty Handbook 2012-2013
  2. 2. Table of ContentsAbout Trinity Christian Academy Hours 21Mission Statement 3 Immigration Law Compliance 21Philosophy 3 In Service DaysStatement of Faith 3 22Statement of Vision and Purpose 4 Insurance Benefits 22 Jury Duty Policy 22Policies and Procedures Leaving Campus 22Absence Policy 5 Maintenance Requests 22Arrival of Students 5 Morning Care 22Child Abuse 6 New Students 22Children of Staff 6 Open House 22Church Attendance 6 Orientation 22Church Use of Classrooms 6 Parent/Teacher Conferences 23Class Activities and Parties 6 Parent/Teacher Relationships 24Class Advisors 6 Payroll 24Classroom Appearance 7 Personal Appearance 25Classroom Management 7 Personnel Files 25Code of Conduct 8 Phone Calls/Messages 26Collecting Money 9 Plagiarism 26Communication with Parents 9 Playground Responsibilities 26Computer Support 9 Preparations for Substitute Teachers 26Continuation of Benefits (COBRA) 9 Purchasing 26Continuing Education 9 Recess 27Continuous Supervision 10 Responsibilities and Duties 27Correspondence 10 Standardized Testing 27Crisis Management 11 Student Dismissal 27Daily Attendance Record 10 Student Files 28Discipline 10 Student Illness 28Employment Qualifications 11 Teacher Aides 28End of the Day Responsibilities 11 Teacher Characteristics 28Equal Employment Opportunities 12 Technology Usage & Media Selection 29Ethics in Education Policy 12 Weekly Lesson Plans 29Event Approvals 19 Work Rules 29Field Trips 20 Worker’s Compensation Insurance 30Fire Drills 20 Workplace Safety Rules 30Grades 20 Crisis Management Plan 33Grievance Policy 21
  3. 3. ABOUT TRINITY CHRISTIAN ACADEMY Mission StatementTrinity Christian Academy exists in order to assist parents in fulfilling their divine responsibility totrain the student in the knowledge of God and the Christian life, while providing an excellentacademic education. It is also the aim of the school to provide an environment in which the individualpupil can mature spiritually as well as achieve academic excellence, and where pupils are directednot only in the acquisition of knowledge and skills, but also in the pursuit of worthy interests, idealsand attitudes essential to Christian maturity. Credo: An Education…with Spirit PhilosophyTrinity Christian Academy’s purpose and philosophy are based upon a Christian world-view holdingthat God is the Creator and sustainer of all life. God is the ultimate reality and the source andessence of all goodness and truth. God has revealed Himself through nature and circumstances ofhuman life and history, but most explicitly through His Son, Jesus Christ, as revealed in HolyScripture, the Bible. The highest good on the part of man is realized in the conformity to God’s will.The ultimate objective of Christian education must be to help young people realize their full potentialas human beings in God’s perfect will for their lives. Each student must be encouraged to become“perfect”, that is a whole, complete, mature, and fully equipped person in Christ (2 Timothy 3:16, 17).This accomplishment involves witnessing to and winning the lost child to Christ, providing for hisintellectual growth and development through academic studies, providing opportunities for socialactivities consistent with biblical, moral and spiritual values, and providing for wholesome physicalexercise and development.As ultimate reality and truth, God set the standards by which value judgments are to be made. Hehas revealed Himself and His will most clearly through His Son and His Word; therefore, Christ andthe Bible must be central to every subject or activity. This means that the biblical viewpoint mustpermeate the entire school program, including curriculum, co-curricular activities, athletics, business,and interpersonal relationships of all those associated with the school.A Christian teacher with a Christian philosophy of education teaches science as God’s creation,Math as God’s order, Geography as God’s handiwork, History as God’s orderliness and absolutetruth, Physical Education and Health as our responsibility in caring for God’s temple, and Music andArt as God’s beauty and tools for worship. All of this will help the student relate to everyday livingand contribute a positive influence for Jesus Christ.The authority for such an education comes from God’s commands that children be taught to loveGod and place Him first in their lives. We believe that the consistent implementation of thisphilosophy will provide for the optimum spiritual, academic, social, and physical development of eachchild. Statement of FaithWe believe the Scriptures are inspired by God and declare His design and plan for mankind. (2Timothy 3:15-17)We believe there is only one true God, revealed in three persons, Father, Son and Holy Spirit.Matthew 28:19)We believe in the deity of the Lord Jesus Christ. As God’s son Jesus was both human and divine.(Luke 1:35, John 1:1)We believe though originally good, man willingly fell to sin, ushering evil and death, both physicaland spiritual, into the world. (Romans 5:12-19)We believe every person can have restored fellowship with God through salvation. (Luke 24:47) 3
  4. 4. We believe and practice two ordinances: one, water baptism after repenting of one’s sins andreceiving Christ’s gift of salvation, (Matthew 28:19) and two, Holy Communion as a symbolicremembrance of Christ’s suffering and death for our salvation. (1 Corinthians 11:26)We believe the Holy Spirit empowers believers for witnessing and effective service. (Acts 1:8)We believe sanctification initially occurs at salvation and is not only a declaration that a believer isholy, but also a progressive lifelong process of separating from evil as believers continually drawcloser to God and become more Christ like. (2 Corinthians 5:17, Romans 12:1, 2)We believe the church has a mission to seek and save all who are lost in sin. We believe the churchis the body of Christ and consists of the people who throughout time have accepted God’s offer ofredemption through the sacrificial death of His son Jesus Christ. (Ephesians 1:22, 23, Matthew18:19, 20)We believe a divinely called and scripturally ordained leadership ministry serves the church. Thebible teaches that each of us under leadership must commit ourselves to reach others for Christ, toworship Him with other believers, and to build up or edify the body of believers, the church.(Ephesians 4:11-16)We believe divine healing of the sick is a privilege for Christians today is provided by Christ’ssacrifice. (Matthew 8:16, 17, James 5:14-16)We believe in the blessed hope, when Jesus raptures His church prior to His return to Earth. At thisfuture moment in time all believers who have died will rise from their graves and will meet the Lord inthe air, and Christians who are alive will be caught up with them, to be with the Lord forever.(1Thessalonians 4:16, 17)We believe in the millennial reign of Christ when Jesus returns with His saints at His second comingand begins his benevolent rule over earth for 1,000 year. This millennial reign will bring the salvationof national Israel and the establishment of universal peace. (Revelation 20 1-5)We believe a final judgment will take place for those who have rejected Christ. They will be judgedfor their sin and consigned to eternal punishment in a punishing lake of fire. (Revelation 20:11-15)We believe and look forward to the perfect new heavens and a new earth that Christ is preparing forall people, of all time, who have accepted him. We will live and dwell with Him there forever followingHis millennial reign on earth. ‘And so shall we forever be with the Lord!” (Revelation 21:1, 2) Statement of Purpose and VisionThe administration and teachers of Trinity Christian Academy realize their solemn responsibilitybefore God in molding the life and character of each of their students, in order to build a solidfoundation for each child’s future and make him/her a true disciple of Jesus Christ. Trinity ChristianAcademy views itself as an extension of the family. Our ultimate purpose for existing can be fulfilledonly if parents see and agree with the direction we are leading their child. Therefore, parents will beexpected to cooperate with the school in fulfilling its academic, social, and spiritual goals. POLICIES AND PROCEDURES Absence PolicyAll salaried associates shall receive full pay for absences up to the allowable limit indicated. Thenumber of allowable absences shall not exceed 40 hours.Trinity Christian Academy will pay up to 4 weeks after the birth of a child, minus the cost of thesubstitute. Any unused sick time will rollover into your retirement plan. The amount allowed in the403B plan is a total of 30 days which you can collect upon departure after 10 years of service. 4
  5. 5. Scheduled absences must be submitted to administration and approved prior to the absence. Atleast one calendar week should be allowed for this approval.Emergency absences or illness must be reported by calling the school secretary’s voice mail box#151, and the Office Managers voice mail box #155, as soon as the employee realizes he/she willbe absent. Also be sure that lesson assignments, etc., are given so that this information can bepassed on to a substitute.If an associate needs an emergency absence that cannot occur outside school hours, it must bescheduled and approved by administration prior to the absence.Your timely attendance at work is crucial to making the school run smoothly. Any absence ortardiness becomes a part of your employment record.Staff is expected to be at their work area on time (all full-time faculty and key staff - 7:30 a.m.)Tardiness is defined as being at your work area at least 5 minutes past your scheduled starting time.You should also notify the appropriate person when you know you may be late for work. Being ontime makes it easier for all of us because tardiness hinders teamwork among employees. Beingtardy for work or leaving before quitting time will be considered cause for corrective action. Arrival of StudentsElementary School 1. Students are never allowed in a classroom, unless there is proper supervision by a teacher or teacher’s aide. 2. Teachers should be at the doors to greet parent/guardians by 7:45 a.m. and there should be seat work on top of each child’s desk to occupy them as other children arrive. Note: This is not a time for teacher/parent conferences. Let parents know that you want to talk with them and they should schedule a conference. It is important that children be supervised at all times; however, appointments for such conferences may be arranged at this time. 3. All notes and money should be collected as soon as the teacher calls the class to order.Middle School and High School 1. Classroom doors must remain locked and lights turned off any time a teacher is not present in the classroom. Students are never allowed in a classroom without the supervision of a teacher. 2. Students should not be allowed in the classrooms prior to the homeroom bell at 7:50 a.m. unless they are there for help from a particular teacher who is in that classroom. 3. Any student that enters the classroom after the tardy bell without a signed pass with the student’s name, date, time, reason for tardiness, and signature by a faculty member, administration, or school office designee, will be given a detention by the teacher. If a student is tardy to homeroom and does not have the proper pass, the teacher documents and assigns a referral if appropriate. 4. If a student was absent the previous day, they must first obtain an admit slip from the office. At no time should a teacher admit a student to class, whether it is homeroom or any other class, without the proper admit slip issued from the office. If the admit slip indicates that a student was excused then he/she will be allowed to make up all work missed. If the admit slip indicates that the student was unexcused, then he/she will not be allowed to make up work and will receive zeros for the work missed during absences. This policy must be strictly enforced; it is an effective way to ensure class attendance. Child AbuseAll faculty and support staff member are required to report suspected child abuse immediately. It isTrinity Christian Academy’s policy to follow state law regarding child abuse reporting requirements.Teachers will fulfill those obligations see pages 18-19 for more detail. Children of Staff 5
  6. 6. 1. Children of staff members are expected to follow daily routines upon arrival and after school.2. There is no charge for aftercare for staff children.3. All family members who visit the campus must check in through the school office and wear a visitor tag.4. All administrators, full time teachers and staff having children of school age are encouraged to attend Trinity Christian Academy. However, all teachers and staff, as parents, have the ultimate authority tin choosing what is best for their child’s education and will be supported in that decision.5. A tuition discount will be extended to the grandchildren of faculty. In lieu of any other discounts a maximum of 25% discount can be applied towards tuition for faculty’s grandchildren. No other discounts can apply. Reduced registration is allowed for faculty’s step-children prior to marriage. Church AttendanceFaculty members are required to faithfully attend and financially support a local church. Annually, aletter shall be delivered to the office for inclusion in the teacher file that documents the teacher’schurch attendance. Church Use of Classrooms1. Boards should be erased on Wednesday and Friday nights.2. Materials and supplies should be put away on Wednesdays and Fridays. Drawers and files locked.3. Classrooms should be left extra clean on Wednesdays and Fridays.4. Report any missing items or extreme inconvenience to principal the day it occurs. Class Activities and Parties1. Any parties or special activities must have clearance from the administration at least one day prior to the activity.2. Classroom teachers are to oversee plans and activities.3. Be sure that adequate faculty and adult supervision are provided.4. Please note that we do not have Halloween parties (fall festival parties are allowed), nor do we use Santa Claus or Easter bunnies for decorations. Class Advisors1. The homeroom teachers are the class advisors.2. Any fund raisers and trips must have prior approval from the administration.3. Any monies raised through class fund raisers must be turned into the business administrator or school secretary on the day collected with the proper deposit slip. No monies will be dispersed for class use without prior permission from the administration and by submitting the proper purchase order request for funds. Receipts will also be required.4. The junior class advisors are responsible for assisting the junior class in raising money and putting together the annual Prom. Classroom AppearanceClassroom appearance is of the utmost importance in producing an environment conducive tolearning for the child. A classroom that is in disarray can be distracting as well as hazardous. Allclassroom decorations should include some Christian themed items such as scripture or Biblestories. Teachers are responsible for their classroom’s appearance, and it is expected that theclassroom will not only be attractively decorated, but maintained in an orderly fashion.1. Students are not allowed to sit on their desks, and should sit properly in their seats with feet flat on the floor. Students should not be allowed to lean back in their chairs or put their feet up on another chair or the desk. It is unprofessional for a teacher to sit on their desks, lean back in their chairs, and put their feet up on the desks.2. Book racks under the desks are not waste baskets. Please be sure that students empty these areas and place all trash in the proper containers before leaving the classroom. 6
  7. 7. 3. Please be sure that students do not write, mark, or carve on the top of their desks or chairs. The equipment should be checked on a routine basis.4. Teachers are expected to keep their own rooms and furniture free of accumulating dust and cobwebs. Student help may be used for this and the daily cleaning of chalkboards. Have students pick up paper on the carpet daily during free time.5. An alert teacher will be aware if desks are too small or too large for the students, and will make the necessary changes.6. All associates must be sensitive to the fact that other organizations use their classrooms. At the end of each day, classrooms should be neat and in order, with all items put away in desks or cubbies.Bulletin Boards and Supplies1. Supplies such as scissors, tape dispenser, pencil sharpener, glue sticks, etc. are issued to each teacher at the beginning of the school year, and additional items are distributed at the request of the teacher.2. Bulletin boards must be changed at the very minimum every quarter and more often if the season and/or event warrant it. Supplies for bulletin boards may be requested through the school office.3. All teachers shall leave one bulletin board unused so that the Wednesday night program may use it.Resource Material1. Resource material chosen and presented for the classroom must lend itself to the fulfillment of the objectives and philosophy of the school.2. All supplemental materials to include outside books, magazines, videos, movies, etc. must receive administrative approval before being used in the classrooms. Classroom ManagementAny problem that occurs in the classroom or about the campus which is observed by a facultymember should be handled immediately. The decision as to the seriousness of a situation is at thediscretion of the faculty member and should be channeled to the proper person. To choose not torespond to a violation of school rules or policies is to indicate your disregard for teaching ethics. Ifyou do not know what action to take, then indicate that you will take care of the problem later andcome to someone that can help you in taking the right action. If you have a question about a schoolrule, come to the office and the administration will discuss it with you.1. The most important person responsible for student achievement is the teacher.2. Effective teachers manage their classrooms. Ineffective teachers discipline their classrooms.3. The number one problem in the classroom is not discipline; it is the lack of procedures and routines.4. Where there is no management, students risk failure because of the lack of structure.5. The first day of school is the most important day of the school year. Effective classroom management practices must begin on the first day of school.6. Ineffective teachers begin the first day of school attempting to teach a subject and spend the rest of the school year running after the students.7. Effective teachers spend much of the first two weeks of school teaching students to follow classroom procedures.8. The only difference between an effective teacher and an ineffective teacher is that the ineffective teacher is just not doing what the effective teacher is doing.9. The most effective form of a school improvement takes place when the entire staff works as a family and makes a concerted effort to establish a change that becomes consistent throughout the school.10. If teachers are having a classroom management or minor discipline problem (such as classroom disruption) they must use the referral system; this system is outlined on the top of the referral form. On the first offense the teacher gives the student a formal warning: the teacher talks to the student and formally documents, on the referral form, the warning date, having the student initial next to it. At the second offense, the student and teacher have a formal conference outside the 7
  8. 8. presence of other students. This conference may happen after school, during lunch or any other time that both the student and the teacher are free. At the third offense, the parents are contacted and a conference time set up to discuss the issues. At the fourth offense the student is referred to the office for discipline. If a student is sent to the office for a classroom management issue and the above steps have not been taken, he/she will be returned to the classroom for the teacher to discipline using the above outlined steps. Please note that placing the same date next to each step does not constitute following the referral procedure. These procedures, if followed carefully, have resulted in effective classroom management. Code of Conduct1. It is of the utmost importance that we all work together in brotherly love, be supportive, and pray for one another.2. Teachers are not to be involved in the administration of the school except when they are officially asked to serve in a specific area or on an assigned committee by the Administrators.3. At no time will teachers discuss with anyone negative factors concerning any school programs, other teachers, members of the staff, or students, but will remain objective and give all such reports to the Administrators.4. No associate will engage in any business which competes directly or indirectly with Trinity Christian Academy (for example: running a home day care or summer program which is open during our hours of operation, or selling food products during our lunch period, etc.)5. Trinity Christian Academy is an English-speaking business and school; all interactions and conversations between staff are to be conducted in English. A foreign language may be used only in courtesy to a parent who is not fluent in English. Conversations and communication between staff members are to be done in English only.6. Information from a student’s cumulative folder or other private information may not be shared with anyone, unless parental written permission and administrative approval has been received.7. For reasons of building intra-school loyalty, internal problems are to be discussed only between faculty members and the administrator, or individual parties involved. Principles from Matthew 18:15-18 should be followed to involve only those necessary to resolve a problem.8. Maintaining a professional relationship with everyone, especially parents/guardians, is of the utmost importance. Avoid developing a relationship with parents that makes you feel that you treat a student differently because of the relationship. Avoid “talking shop” with parents.9. Avoid discussion of school problems in the office, halls or public areas where parents, salesmen or students may overhear. Please avoid socializing with parents and faculty members in the school office; it is not the teacher’s lounge.10. Three Strike Policy: The first time an associate is given an order and it is not done or a policy is violated, a verbal warning will be issued. The second time you will receive a written warning; the third time you may be terminated at the sole discretion of administration. Collecting Money1. Field trip and fund-raiser monies will be collected by the teacher.2. Tally daily and turn in to the office.3. Do not leave money in the classroom overnight.4. Clearly mark class, teacher, event and date. Communication with Parents1. Should be positive.2. Courteous and to the point.3. It is the teacher’s responsibility to establish good communication.4. Parents should feel teacher is approachable; interested in their concerns, questions, and suggestions. Teachers should be available for parent conferences.5. It is suggested that you do not give your first name to a parent. Computer SupportEach teacher is responsible to complete an IT request for problems encountered with computers andnetwork issues. 8
  9. 9. Continuation of Benefits (COBRA)The federal Consolidated Omnibus Budget Reconciliation Act (COBRA) gives employees and theirqualified beneficiaries the opportunity to continue health insurance coverage under Trinity ChristianAcademy’s health plan when a “qualifying event” would normally result in the loss of eligibility. Somecommon qualifying events are resignation, termination of employment, or death of an employee; areduction in an employee’s hours or a leave of absence; an employee’s divorce or legal separation;and a dependent child no longer meeting eligibility requirements.Under COBRA, the employee or beneficiary pays the full cost of coverage at Trinity ChristianAcademy’s group rates plus an administration fee. Trinity Christian Academy provides each eligibleemployee with a written notice describing rights granted under COBRA when the employeebecomes eligible for coverage under Trinity Christian Academy’s health insurance plan. The noticecontains important information about the employee’s rights and obligations. Continuing EducationTrinity Christian Academy has established assistance for staff wishing to continue their education inthe pursuit of a Bachelor Degree or higher in the field study that is applicable to their position atTrinity Christian Academy.Trinity Christian Academy will reimburse a predetermined percentage of tuition as long as theindividual remains employed at Trinity Christian Academy for a period of two calendar years from thedate the course(s) end. If the employee chooses to resign Trinity Christian Academy prior to fulfillingthis two year obligation, the employee shall reimburse the school a pro-rated amount based on themonths of employment since the course(s) end date. Continuous SupervisionAt no time are students to be left unattended in a classroom or on the playground. Staff membersleaving students unattended open themselves and the school to unnecessary charges of neglect thatcould lead to serious legal problems. Teachers must have classrooms covered by another teacher orstaff member before leaving the classroom. Correspondence1. Notes, letters, discipline notices are approved through the office before sending home2. Watch spelling3. Notes to parents should not be written in red Crisis Management1. It is the teacher’s responsibility to know the Crisis Management Plan.2. Procedures are outlined in the Crisis Management Plan. Daily Attendance Record1. Take attendance by having each student raise his hand and answer when you call their name. This will help you learn the students by name more quickly.2. Call a student’s home after two days absence to see if the student is ill.3. Teachers are expected to keep accurate attendance records. Bring your roll book to each faculty meeting. Discipline1. Children are happier when boundaries are established, for it is within boundaries that children learn respect and obedience. You have the responsibility of getting your class in the proper order and maintaining control.2. Preparation is the best way to achieve good goals.3. Your attitude will be reflected in your class.4. Be consistent.5. Establish classroom habits and train students. 9
  10. 10. 6. Make sure students know rewards for good behavior and consequences for misbehavior.7. Follow consequence progression stated for misbehavior.8. If a student has a discipline problem, please keep it between you, the child, the principal, and the child’s parents.9. Negative conversations about students should not take place outside of the principal’s office.Measures to Avoid1. Never spank, shake, strike, or be rough with a child in any way!2. Since playing gets rid of extra energy, making a child miss the entire recess period for disciplinary reasons is discouraged.3. Children will not respond favorably to sarcasm, a sharp voice, or impatience.4. Students should never be left alone in a classroom for any reason.5. Name calling will not be tolerated. All students must be treated with respect.6. Do not leave a student in a dark room or in an adjoining room.7. Never use threats you are not certain you can carry out.8. Check any new disciplinary ideas with the principal before using them.9. Document disciplinary action. Include the date.10. Do not send a student to the office with a discipline problem without the proper paperwork.Five Steps toward Effective Discipline1. Instruction: Ephesians 6:4, Proverbs 22:62. Reinforcement: mind, recognition that he/she deserves discipline3. Correction: ultimate goal of discipline, responsibility for actions4. Restitution: “right” the wrong if possible, Ephesians 4:285. Reassurance: expression of love and concern for the disciplined Employment QualificationsAlong with being a born-again Christian, it is expected that all employees maintain a regular andcontributing involvement in a church having a doctrine which is in agreement with the schoolsStatement of Faith, and which is scripturally sound in his teaching (Hebrews 10:24, 25).1. Associates must demonstrate a conviction that God has called them to become involved in a Christian school ministry.2. Associates are expected to demonstrate spiritual maturity, a teachable spirit, and lifestyle consistent with principles set forth in the Scriptures.3. All associates shall be in agreement with the stated purposes of the school as outlined in the Philosophy of Education.4. All associates shall give evidence of good moral character. All associates will manifest by precept and example, high Christian virtue and personal decorum, serving as a Christian role model both in and out of school to pupils, and as an example to parents and fellow faculty members in judgment, dignity, respect, and Christian living. (1Timothy 4:12) Some examples of behaviors that do not reflect our standard of Christian living and could result in termination are, but not limited to: drinking alcohol, going to clubs or bars whose primary purpose is to serve alcohol (sitting in the bar area at a restaurant would not constitute a violation), sexual activity outside of marriage, extramarital affairs, any homosexual behavior or immoral statements or conduct, illicit or illegal use of drugs or abuse of prescription drugs, demonstrating a non- cooperative attitude toward the school or school personnel. This list is by no means exhaustive. Any behavior that, at the sole discretion of administration is judged to be outside TCA’s standards of Christian living could result in termination. a. Immoral conduct is defined as any actions or identifying statements concerning fornication, adultery, homosexuality, lesbianism, bisexuality or pornography. An identifying statement is a statement that an employee is a homosexual, bisexual, or otherwise immoral, or words to that effect, or language or behavior that a reasonable person would believe is intended to convey the statement that a person engages in or has a propensity or intent to engage in immoral and/or homosexual acts. Examples may be, but are not limited to: “I am gay,” “I am a homosexual,” or “I am a lesbian,” “I have a homosexual orientation,” or some other statement that conveys this type of message. 10
  11. 11. 5. Teachers shall have a minimum of a Bachelor of Arts or a Bachelor of Science Degree from a recognized college or university, unless exception is made by the administration.6. Teachers shall have or be in the process of obtaining a valid certification from the State of Florida or a recognized accrediting organization for a specific grade level or major subject fields. End of the Day Responsibilities1. Give students enough time to prepare to leave.2. Students should clean around desk area daily, and share in keeping room clean.3. Stay with your students at all times.4. Do not release a child to someone you do not know. Direct to office and ID will be checked there.5. Keys: You are responsible for any keys which have been issued to you. Do not loan them to anyone other than another school staff member. Outside doors are to be locked at all times. Staff members are responsible to lock the door after his/her class exits the room. Keep your school keys with you while entering and exiting buildings. Equal Employment OpportunitiesTrinity Christian Academy has long been committed to equal opportunity to assure fair and equaltreatment of all employees. It is the policy of Trinity Christian Academy to afford equal opportunity foremployment to all individuals. We do not discriminate on the basis of race, color, ethnic origin, sexor disability in the hiring of its certified or non-certified personnel. Trinity Christian Academy does notdiscriminate in employment, including the terms and conditions of employment, on the basis ofgender, race, color, national or ethnic origin, age or disability. As a religious organization the schoolis permitted to discriminate on the basis of religion and does so. Ethics in Education Policy Based upon © 2008 Christian Law AssociationPurposeTo comply with the requirements established by the Florida Ethics in Education Act, Florida Statue§1002.421, through the adoption, implementation, and enforcement of a policy that regulates andcreates ethical standards in employment and notifies all staff of their obligations to report childabuse.Applicable LawFlorida Statue §220.187 Florida Statue §1012.01 Florida Statue §768.095Florida Statue §1002.39 Florida Statue §943.0542 Florida Statue §1001.10(5)Florida Statue §1002.41 Florida Statue §39.203 Florida Statue §1012.315Definitions1. “Staff with direct student contact” means any employee, volunteer, or contracted personnel, who have unsupervised access to a scholarship student for whom the private school is responsible.2. “Teachers” means staff members assigned the professional activity of instructing students in courses in classroom situations, including basic instruction, exceptional student education, career education, and adult education, including substitute teachers.3. “School administrator” includes: a. School principals or school directors who are staff members performing the assigned activities as the administrative head of a school and to whom have been delegated responsibility for the coordination and administrative direction of the instructional and non- instructional activities of the school. This classification also includes career center directors. b. Assistant principals who are staff members assisting the administrative head of the school. This classification also includes assistant principals for curriculum and administration.Non-Discrimination ClauseTrinity Christian Academy admits students of any race, color, national and ethnic origin to all therights, privileges, programs, and activities generally accorded or made available to students at theschool. It does not discriminate in the administration of its educational policies, athletic and otherschool administrative programs. 11
  12. 12. Employment ScreeningAll teachers, whether paid or volunteer, will hold a Bachelor or higher degrees, have at least threeyears teaching experience in public or private schools, or have special skills, knowledge, orexpertise that qualifies them to provide instruction in subjects taught.All staff members, whether paid or volunteer, who have direct student contact will undergo a stateand national background screening, pursuant to Senate Bill 1712, by filing with the Department ofLaw Enforcement a complete set of fingerprints taken by an authorized law enforcement agency oran employee of the private school, a school district, or a private company who is trained to takefingerprints and deny employment to or terminate an employee if he or she fails to meet thescreening standards under s. §1012.315, F.S. Results of the screening shall become property of theministry/school.No person having direct student contact will begin working with the school, in any capacity, withoutthe school having first obtained a state and national background screen. Upon notification that a staffmember or potential staff member has failed the background screening, the staff member orpotential staff member will be dismissed or denied employment.All staff members with direct student contact will undergo background screening every five years.Upon notification that a staff member has failed the background screening, the staff member will beimmediately dismissed.All potential staff member who will have direct student contact will provide past employer referencesas a part of their reemployment screening process. No staff members will begin service to theministry until the ministry has contacted or has reasonably attempted to contact all past employerreferences. All contact will be documented and become the property of the ministry/school.All staff member with direct student contact will be screened using the following Department ofEducation’s educator screening tools1. The Professional Practices’ Database of Disciplinary Actions Against Educators2. The Department of Education’s Teacher Certification Database describedAll findings will be documented and will become the property of the ministry/school.Disqualifying CrimesStaff members that have direct contact with students will be disqualified from employment orvolunteer service if an employment screening document, interview or background check reveals aconviction for any of the following offenses. If an employment screening document, interview orbackground check reveals an arrest, investigation, or accusation, potential employees must beprepared to discuss these issues prior to hire.A. Any felony offense prohibited under any of the following Florida Statutes: 1. Section 393.135, relating to sexual misconduct with certain developmentally disabled clients and reporting of such sexual misconduct; 2. Section 394.4593, relating to sexual misconduct with certain mental health patients and reporting of such sexual misconduct; 3. Section 415.111, relating to adult abuse, neglect, or exploitation of aged persons or disabled adults; 4. Section 741.30, relating to domestic violence and injunction for protection (defined in 741.28) means any assault, aggravated assault, battery, aggravated battery, sexual assault, sexual batter, stalking, aggravated stalking, kidnapping, false imprisonment, etc. of a family or household member; 5. Section 782.04, relating to murder; 6. Section 782.07, relating to manslaughter, aggravated manslaughter of an elderly person or disabled adult, aggravated manslaughter of a child, or aggravated manslaughter of an officer, a firefighter, an emergency medical technician, or a paramedic; 7. Section 782.071, relating to vehicular homicide; 8. Section 782.09; relating to killing an unborn child by injury to the mother; 12
  13. 13. 9. Section 784.011; relating to assault, if the victim of offense was a minor;10. Section 784.021; relating to aggravated assault;11. Section 784.03; relating to battery, if the victim of offense was a minor;12. Section 784.045; relating to aggravated battery;13. Section 784.075; relating to battery on a detention or commitment facility staff member or a juvenile probation officer;14. Section 787.01; relating to kidnapping;15. Section 787.02; relating to false imprisonment;16. Section 787.025; relating to luring or enticing a child;17. Section 787.04 (2), relating to leading taking, enticing, or removing a minor beyond the state limits, or concealing the location of a minor, with criminal intent pending custody proceedings;18. Section 787.04(3), relating to leading, taking, enticing, or removing a minor beyond the state limits, or concealing the location of a minor, with criminal intent pending dependency proceeding or proceeding concerning alleged abuse or neglect of a minor;19. Section 790.115(1); relating to exhibiting firearms or weapons at a school-sponsored event, on school property, or within 1,000 feet of a school;20. Section 790.155 (2)(b), relating to possessing an electric weapon or device, destructive device, or other weapon at a school-sponsored event or on school property;21. Section 794.011; relating to sexual battery;22. Former s. 794.041, relating to sexual activity with or solicitation of a child by a person in familial or custodial authority.23. Section 794.05, relating to unlawful sexual activity with certain minors;24. Section 794.08, relating to female genital mutilation;25. Chapter 796, relation to prostitution26. Section 798.02; relating to lewd and lascivious behavior;27. Chapter 800, relating to lewdness and indecent exposure28. Section 806.01, relating to arson29. Section 810.14, relating to voyeurism.30. Section 810.145, relating to video voyeurism31. Chapter 812, relating to felony theft and/or robbery and related crimes32. Section 817.563; relating to fraudulent sale of controlled substances;33. Section 825.102, relating to abuse, aggravated abuse, or neglect of an elderly person or disabled adult;34. Section 825.1025, relating to lewd or lascivious offenses committed upon or in the presence of an elderly person or disabled adult;35. Section 825.103, relating to exploitation of an elderly person or disabled adult;36. Section 825.1025, relating to lewd or lascivious offenses committed upon or in the presence of an elderly person or disabled person;37. Section 826.04, relating to incest;38. Section 827.03, relating to child abuse, aggravated child abuse, or neglect of a child;39. Section 827.04, relating to contributing to the delinquency or dependency of a child;40. Section 827.05, relating to negligent treatment of children;41. Section 827.071, relating to sexual performance by a child;42. Section 843.01, relating to resisting arrest with violence;43. Section 843.025; relating to depriving an officer means of protection or communication;44. Section 843.13, relating to aiding in an escape;45. Section 843.13, relating to aiding in the escape of juvenile inmates in correctional institutions;46. Chapter 847, relating to obscenity and obscene literature;47. Section 874.05, relating to causing, encouraging, soliciting, ore recruiting another to join a criminal street gang;48. Section 874.05 (1), relating to encouraging or recruiting another to join a criminal gang;49. Chapter 893, relating to drug abuse prevention and control, if the offense was a felony of the second degree or greater severity;50. Section 916.1075, relating to sexual misconduct with certain forensic clients and reporting of such sexual misconduct; 13
  14. 14. 51. Section 944.35(3), relating to inflicting cruel or inhumane treatment on an inmate resulting in great bodily harm; 52. Section 944.46, relating to harboring, concealing, or aiding an escaped prisoner; 53. Section 944.47, relating to introduction, removal, or possession of contraband at a correctional facility; 54. Section 985.701, relating to sexual misconduct in juvenile justice programs; and/or 55. Section 985.711, relating to introduction, removal, or possession of contraband at a juvenile detention facility or commitment program;B. Any misdemeanor offense prohibited under any of the following statutes: 1. Section 784.03, relating to battery, if the victim of the offense was a minor; 2. Section 787.025, relating to luring or enticing a child; 3. Any criminal act committed in another state or under federal law which, if committed in this state, constitutes an offense prohibited under any statue listed in subsection (1) or subsection (2) and/or 4. Any delinquent act committed I this state or any delinquent or criminal act committed in another state or under federal law which, if omitted in this state, qualifies an individual for inclusion on the Registered Juvenile Sex Offender List under s. 943.0432(1) (a) 1.d. Trinity Christian Academy understands that scholarship funding shall be suspended if Trinity Christian Academy knowingly fails to comply with this subsection, and the Department of Education shall prohibit Trinity Christian Academy from enrolling new scholarship students, for one fiscal year and until the school complies.Code of Ethical Conduct for Staff MembersTrinity Christian Academy values the worth and dignity of every person, the pursuit of truth, devotionto excellence, acquisition of knowledge, and the nurture of spiritual growth. Essential to theachievement of these standards are the freedom to learn and teach in a truly Christian environment.Trinity Christian Academy’s primary professional concern will always be for the student and for thedevelopment of the student’s potential, both from an educational perspective and a spiritualperspective. Trinity Christian Academy will therefore strive for professional and spiritual growth andwill seek to exercise the best professional judgment and integrity while maintaining a properChristian testimony. Aware of the importance of maintaining the respect and confidence of one’scolleagues, of students, of parents, and of other members of the community, Trinity ChristianAcademy therefore strives to achieve and sustain the highest degree of ethical conduct.Principles of Professional and Spiritual Conduct for Staff MembersThe following disciplinary rules shall constitute Trinity Christian Academy’s ethical standards for allstaff members. Violation of any of these standards shall subject the individual to discipline and/ordismissal.A. Obligation to the student requires that the individual: 1. Shall manifest by precept and example the highest Christian virtue and personal decorum, serving as a Christian Role Model both at and away from Trinity Christian Academy and as an example to all in judgment, dignity, respect, and Christian living. 2. Shall make reasonable effort to protect the student from conditions harmful to learning and/or to the student’s mental and/or physical health and/or safety; 3. Shall not engage in personal relationships with students outside of the classroom that are inappropriate, familiar or of an immature manner; 4. Shall not invite student to overnight outings, outside of their family members without an approved staff chaperone present; 5. Shall not unreasonably restrain a student from independent action in pursuit of learning; 6. Shall not intentionally expose a student to unnecessary embarrassment or disparagement; 7. Shall not intentionally violate or deny a student’s legal rights; 8. Shall not harass any student; 9. Shall not exploit a relationship with a student for personal gain or advantage; and 14
  15. 15. 10. Shall keep in confidence personally identifiable information obtained in the course of professional service, unless disclosure serves professional purposes or is required by law.B. Obligation to the public requires that the individual; 1. Shall subscribe without reservation to the Statement of Faith and the Code of Conduct of Trinity Christian Academy and agree to abide by these doctrines and standards in all aspects of my life, both at and away from ministry functions; 2. Shall understand that the bona fide occupational qualification of being a Christian Role Model includes but is not limited to abstaining from all acts of homosexuality, fornication, adultery, transvestitism and deviant gender identity; 3. Shall not use institutional privileges for personal gain or advantage; 4. Shall accept no gratuity, gift, or favor that might influence professional judgment; and 5. Shall offer no gratuity, gift, or favor to obtain special advantages.C. Obligation to the profession of education requires that the individual: 1. Shall maintain honesty in all professional dealings; 2. Shall remain loyal to the ministry/school leadership and the ministry’s/school’s programs in word and in action; 3. Shall faithfully attend and financially support a local church whose fundamental beliefs are in agreement with the Statement of Faith of Trinity Christian Academy (Hebrews 10:25). 4. Shall not engage in harassment or discriminatory conduct contrary to Trinity Christian Academy’s statement of faith, which unreasonably interferes with an individual’s performance of professional or work responsibilities or with the orderly processes of education or which creates a hostile, intimidating, abusive, offensive, or oppressive environment; and, further shall make reasonable effort to assure that each individual is protected from such harassment or discrimination; 5. Shall abstain from the use of alcohol and tobacco products; 6. Shall not engage in any intimate sexual activity outside of a marriage between me and a member of the opposite sex, shall not engage in viewing pornography, and shall not make any attempt to alter my gender by surgery or appearance; 7. Shall understand that homosexual conduct defined as acts or identifying statements, is incompatible with employment at Trinity Christian Academy and is a basis for dismissal; 8. Shall not make malicious or intentionally false statements about a colleague; 9. Shall not use coercive means or promise special treatment to influence professional judgments of colleagues; 10. Shall not misrepresent one’s own professional qualifications; 11. Shall not submit fraudulent information on any document in connection with professional activities; 12. Shall not make any fraudulent statement or fail to disclose a material fact in one’s own or another’s application for a professional position; 13. Shall not withhold information regarding a position from an applicant or misrepresent an assignment or conditions of employment 14. Shall not assist entry into or continuance in the profession of any person known to be unqualified in accordance with this Code of Ethics; 15. Shall self-report within 48 hours to appropriate authorities (as determined by the administration) any arrest/charges involving the abuse of a child or the sale and/or possession of a controlled substance. Such notice shall not be considered an admission of guilt nor shall such notice be admissible for any purpose in any proceeding, civil or criminal, administrative or judicial, investigatory or adjudicatory. In addition, shall self-report any conviction, finding of guilt, withholding of adjudication, commitment to a pretrial diversion program, or entering of a plea of guilty or Nolo Contendre for any criminal offense other than a minor traffic violation within 48 hours after the final judgment. When handling sealed and expunged records disclosed under this rule, school shall comply with the confidentiality provisions of Section 943.0585 (4)(c), Florida Statutes; 16. Shall report to appropriate authorities any known allegation of a violation of the Florida School Code or State Board of Education Rules as defined in Section 1012.795 (1), Florida Statutes; 15
  16. 16. 17. Shall seek no reprisal against any individual who has reported any allegation of a violation against me; 18. Shall understand and agree that my responsibilities as a church member and as a member of the ministry/school staff are inseparable and that I will be immediately removed from the ministry/school if I am out of fellowship with the church, as determined in the sole discretion of the pastor; and 19. Shall understand and agree that God’s command for my role as a member of the staff is for me to perform at the will of the ministry/school leadership. Following this command of God, I agree to perform all duties and responsibilities entrusted to me by the ministry/school leadership to their complete and full satisfaction.Confidentiality AgreementsTrinity Christian Academy, or any of its employees, may not enter into a confidentiality agreementregarding terminated or dismissed staff members, or staff members who resign in lieu of termination,based in whole or in part on misconduct that affects the health, safety, or welfare of a student, andmay not provide the staff member with employment references or discuss the personnel’s oradministrators’ performance with prospective employers in another educational setting, withoutdisclosing the staff member’s misconduct. Any part of an agreement or contract that has the purposeor effect of concealing misconduct by staff members which affects the health, safety, or welfare of astudent is void, is contrary to public policy, and may not be enforced.Mandatory Reporting RequirementsTrinity Christian Academy seeks to express God’s love of children and provide for their personalwholeness. This caring community seeks to prevent child abuse of any form to our children andyouth and to minister to victims of abuse and their families. The Bible is foundational to ourunderstanding upon which all policies, procedures, and ministries must stand.Our goal in response to these Biblical mandates is to maintain a safe, secure, and loving placewhere children may grow: a place where caregivers, teachers, and leaders (both paid and volunteer)minister appropriately to their needs.Trinity Christian Academy desires to be a safe place for all children and adults who attend anyactivity. Individuals they know and trust sometimes victimize children. The ministry is not immune tosuch abuse, either by its members or by those in leadership positions. Incidents of child abuse orneglect cut across racial, social, economic and religious boundaries. Although no organization orindividual can assure complete protection, this section along with Trinity Christian Academy’s ChildAbuse policies reflects Trinity Christian Academy’s commitment to help protect children from harm.Trinity Christian Academy will not tolerate child abuse or neglect. Staff cooperation in thiscommitment not only reflects a concern about children’s safety in this society, but also a willingnessto take steps toward halting child abuse and its detrimental effects.For the safety and protection of our children and workers, all people who participate inministry/school-sponsored activities with children are required to comply with the guidelines providedin this policy in conjunction with our Child Abuse Prevention Policy.If Trinity Christian Academy receives an allegation of child abuse, it will respond with the utmostconcern to the victim, parent, or other party making such an allegation. The accused will be treatedwith dignity and support. Without clear and convincing evidence to the contrary, Trinity ChristianAcademy’s personnel will assume that such complaints are made in good faith. Persons makingsuch complaints should have no doubt that Trinity Christian Academy takes them seriously and willtake appropriate action.When it becomes necessary to report suspected child abuse or neglect, the protection of childrenmust be the most important concern. It is the legal responsibility of any person with responsibility forthe care of children to report all cases of child abuse they observe, and further, to report visible signs 16
  17. 17. of alleged abuse. Failure to report could lead to liability, both civilly and criminally, on the part of theministry/school, the observer or both. Trinity Christian Academy has determined that it is theresponsibility of the program staff to report all cases of suspected child abuse to the proper legalauthorities. While the confidentiality of the pastor/parishioner relationship is very important, reportingreasonable suspicion of child abuse has the potential for helping individuals receive help for aprevious problem and may prevent further harm to a child, that person or others.What is reasonable suspicion? Reasonable suspicion means that there is credible evidence or adiscrepant or inconsistent history in explaining a child’s suspected abuse.A report based on reasonable suspicion does not require proof that abuse or neglect has actuallyoccurred or that the reporter witnessed the incident in question. Reporting is not a determination thatchild abuse or neglect has actually occurred; rather, it is a request for an assessment of thecondition of a child.Because we believe children are our most important concern, Trinity Christian Academy hasadopted the following guidelines for reporting:1. Treat each allegation of child abuse seriously.2. Attempt to assure the safety and protection of persons who have been harmed.3. Pray for the ministry/school and all persons affected by the allegation.4. Immediately begin documenting all procedures observed in handling the allegation.5. Immediately notify the school administrator. The school administrator will, along with the reporting staff member, immediately report allegations to the Department of Children and Family Services.6. Immediately notify the parents if it is not known that they have previous knowledge of the allegations, and allegations are not currently against them.7. Immediately notify the ministry/school’s insurance company. As appropriate, the school administrator shall immediately notify the ministry/school’s insurance carrier of the possibility of a claim. If the abuse allegation does not implicate a ministry/school staff member or ministry/school volunteer, this step may be omitted.8. If the accused has assigned duties within the life of the ministry/school, that person must be immediately relieved of his duties until the investigation is concluded.9. The pastor/school authorities should extend whatever care and resources necessary. In providing care to the principals (alleged victim and the accused) and their families, the pastor, ministry leader, and/or school authorities, should under no circumstances be drawn into a discussion of the truth or falsity of the allegation which could contaminate an official investigation. Do not assign blame or take any steps that involve establishing or negating the allegation.10. It is appropriate to show care and comfort for the alleged victim and accused until advised to the contrary by the pastor.11. Observe confidentiality for both the alleged victim and the accused until advised to the contrary by the pastor.12. Do not confront the accused until the safety of the child or student is secured.13. Do not prejudge the situation, but take the allegations seriously and reach out to the alleged victim and his or her family. Showing care and support help to prevent further hurt. Extend whatever pastoral resources are needed. Remember that the care and safety of the alleged victim is the first priority. In some situation, ministries and schools have responded in a negative or non-supportive manner to the alleged victim. This conduct can increase the anger and pain of the alleged victim and his or her family. Further reconciliation can then be more difficult and the possibility of damaging litigation increases.14. Treat the accused with dignity and support.15. If the media or other parties contact a ministry official or school authorities about a pending allegation of child abuse, they should be referred to the pastor or principal. Only the ministry leader, school authorities, or their designees should make comments about the allegations, using a prepared public statement to answer the press and to convey news to the congregation, staff members and school personnel. The prepared statement shall be made only after 17
  18. 18. consultation with the ministry/school’s attorney and will include the steps the ministry/school has taken to protect children, such as the development and implementation of this manual, and the care and concern the ministry/school has for all parties involved. The privacy and confidentiality of all involved shall continue to be of primary concern.All Faculty and Support Staff members are required to report suspected child abuse immediately.Trinity Christian Academy adheres to the Florida Child Abuse Laws. The Professional’s Guide forChild Abuse and Neglect in Florida is required reading for all school employees.The 2008 Florida Statutes – 39.203 Immunity from liability in cases of child abuse, abandonment, orneglect –(1)(a) Any person, official, or other institution participating in good faith in any act authorized orrequired by this chapter, or reporting in goof faith any instance of child abuse, abandonment, orneglect to the department of any law enforcement agency, shall be immune from any civil or criminalliability which might otherwise result by reason of such action.All employees and agents of private schools, charter schools, or public school districts have anobligation and legal responsibility to report misconduct by instructional personnel and schooladministrators which affects the health, safety, or welfare of a student. Failure to report misconductmay result in penalties up to termination of employment and revocation of an educator’s certificate.To Report AbuseNational Child Abuse Hotline: 1.800.4.A.CHILD (1.800.422.4453)Florida Child Abuse Hotline: 1.800.96.ABUSE (1.800.962.2873) – TDD: 1.800.453.5145Department of Children and Services website: http://www/ Event ApprovalsAn Event Approval Form must be submitted to administration for review and approval for the use ofvehicles and sound system, all events whether on or off campus, and the use of facilities other thanyour normal classroom. Field Trips1. Field trips should be educational and appropriate to grade level.2. Field trip notices and check list should be completed and turned in to the office in a timely manner.3. All field trips are approved through the office. Includes special guests and speakers.4. Field trip permission slips sent home one week prior to the trip. No slip, no trip.5. The school buses may be used as transportation for field trips. Parents who have been background checked may attend field trip; however they can only transport their own children.6. Take medical release forms on all field trips. Forms should remain in teacher’s care. Fire DrillsTeachers should teach fire prevention and safety techniques. A fire drill is given periodically. The firstfire drill will be announced in advance to both faculty and students. After the first fire drill, all otherswill be unannounced. The first month of school there will be two fire drills. GradesTeachers will turn in grades to the front office at the appropriate time. Any comments should beincluded. If it becomes necessary to change a grade after report cards have been distributed, youmay obtain a Grade Change Form in the school office. Please fill it out completely, includingstudent’s numbers, class period and semester, and submit it to the principal.1. Any teacher wishing to deviate from these standards must get approval in writing from administration.2. All elementary teachers are required to submit to the administration all letters, memos, or newsletters a minimum of one week prior to mailing or distributing to parents/guardians. Please refer to the school calendar for the dates of distribution of progress reports and report cards. 18
  19. 19. 3. At no time is a teacher permitted to distribute or mail anything without first obtaining administrative approval.4. The value of tests, quizzes, and class work/homework, for the marking period, is as follows a. Tests: 40% b. Quizzes: 30% c. Class Work/Homework: 20% d. Quarter Exams: 10%5. Grading Scale Grade GPA Percentage A 3.5 – 4.0 90 – 100 B 2.5 – 3.49 80 – 89 C 1.5 – 2.49 70 – 79 D 0.5 – 1.49 60 – 69 F 0 – 0.49 Below 60Evaluation of Student Work1. Paper or test will be graded by teachers in a timely manner. Students may check each other’s’ quizzes or homework under the supervision of the teacher but will not assign grades.2. Teachers are to notify students of grades in a private manner so that students will not be embarrassed in front of their classmates.3. Teachers are to communicate student progress to parents when the student is working below his ability or is doing poorly in class by contacting the parent by telephone, letter or their voice mailbox.4. As a minimum, parents shall be notified if a student maintains a “D” or below for a two week period.5. Teachers are to use grades as one of the means to evaluate the effectiveness of their teaching as well as the effectiveness of students’ learning.6. Anytime that twenty percent or more of the students are receiving “D’s or F’s” in a subject at mid- quarter or the end of the quarter, a curriculum review board will be convened. This board will consist of the principal or assistant principal, the teacher, the school counselor, and a peer/mentor. The board will examine the materials and techniques and propose solutions.Homework1. Do not give “busy work” for homework or use homework as a punishment.2. Be mindful of student’s other classes when deciding amount of homework.3. Student aides are not to be used to check tests, quizzes or homework, or for taking attendance, etc.4. Teachers are encouraged to give weekly homework assignments in order that students and parents/guardians may be aware of homework requirements and of upcoming quizzes and tests. Grievance PolicyTrinity Christian Academy believes that the Bible commands them to make every effort to live atpeace and to resolve disputes with each other in private. We will follow biblically based mediationbased on the guidance found in Matthew 18. All employees of Trinity Christian Academy shall havethe Right of Appeal as to matters of grievance. Therefore, any claim or dispute arising from orrelated to Trinity Christian Academy will be settled by biblically-based mediation. Each employeeshall follow the Right of Appeal procedure. Associate will consult their immediate supervisor first, ifno agreement is reached then the associate may meet with the headmaster. In the event noagreement is reached the associate may meet with the senior pastor and the school board in thatorder. The decision of the school board will be final. Hours1. The teacher agrees to be present and on time for faculty devotions, which begin at 7:30 a.m. each school day, and to remain in the building until 3:30 p.m. The teacher also agrees to remain after school for such meetings and conferences as may be called by the administration. 19
  20. 20. 2. Faculty meeting every other Wednesday at 3:15, or covered by administration.3. The length of the school day, as well as the hours of teaching and duties performed shall be fixed by the school. The teacher agrees that in addition to the regular school work to be performed, he/she will carry on a program of contacts with the students, pursuant to the directions of the administration. Immigration Law ComplianceTrinity Christian Academy is committed to employing only United States citizens and aliens who areauthorized to work in the United States. In compliance with the Immigration Reform and Control Actof 186, each new employee, as a condition of employment, must complete the Employment EligibilityVerification Form I-9 and present documentation establishing identity and employment eligibility.Former employees who are rehired must also complete the form if they have not completed an I-9with Trinity Christian Academy with the past three years, or if their previous I-9 is no longer retainedor valid.Employees with questions and seeking more information on immigration law issues are encouragedto contact the office. Employees may raise questions or complaints about immigration lawcompliance without fear of reprisal. In Service Days1. Teachers are to attend in-service activities.2. Teachers will attend all faculty devotions and meetings or other meetings as directed, and perform other duties which may be assigned by the administration, without additional compensation.3. While extra activities are few, there are times during the school year when Faculty members are required to be at the school for evening events. These activities will be announced in advance. Insurance BenefitsTrinity Christian Academy offers all employees health insurance opportunities at a partial paid rate.Specifics can be obtained from the business office. Jury Duty PolicyThree days of Jury duty with pay and after that, days will be counted towards sick days; if that is theemployee’s desire Leaving Campus1. Teachers are not to leave campus during a school day without receiving prior permission from the principal or his designee2. Only administration has the right to allow a student to leave campus3. Teachers and staff are required to clock-in and clock-out every day in the computer Maintenance RequestsEach teacher is responsible to report any classroom repairs needed, damages incurred, projectorequipment defects, etc. Fill out a Work Order form and submit to the school office. Morning Care1. Students who arrive before 7:45 a.m. go to morning care.2. Students should not go to the classroom early. When it is time to go, they quietly line up in the Cafeteria and wait to be escorted to their classroom.3. Seat all of your students first; then have them put their things away (such as coats and back packs) by rows or tables. Lunch money or notes should be collected in an orderly fashion. New Students1. Be alert to the needs of new students and take note if they are not adjusting well.2. If a student appears to be unhappy or lonely, help him make friends and get adjusted. Give him some special attention (Compliment, converse, etc.) 20
  21. 21. 3. There is sometimes a tendency on the part of our returning students to stay with their special friends and to be indifferent to new ones. This is an opportunity for you to do some character training in the traits of consideration and friendliness. Open House1. Teachers and staff are expected to dress in a totally professionally manner.2. Introduce yourself to the parents individually as they enter the classroom.3. During Open House the teacher is expected to be prepared to discuss general classroom procedures, expectations, projects and etc. it is also an opportunity for the parents to “walk through” a regular school day.4. This is not time for individual conferences; however, it is a time when appointments for individual conferences can be made. OrientationOrientation will be held twice; first on the Friday evening and on the Saturday morning, immediatelyprior to the first day of school in the sanctuary with Open House immediately following. All teachersand staff are required to attend both. During Orientation, parents are acquainted with the goals andexpectations of Trinity Christian Academy for the school year, and faculty and staff are introduced tothe parents.What to Do Before Orientation1. Check your classroom for the following: a Bible, Christian flag, an American flag, chalk, dry markers, chalkboard erasers, and a wastebasket. Submit a list of any items need to the school office. Teachers, dust all of your classroom furniture. Be sure your shelves are neatly arranged.2. Put up attractive bulletin boards that reflect the student’s level of interest and the curriculum.3. New teachers should have their peer teacher check their Orientation notes before Orientation Day.4. Be completely prepared the day before Orientation.5. Be in the sanctuary 15 minutes before the meeting begins.What to Place on Student Desks1. A student packet (includes student agenda)2. Lunch menu3. Welcome packet Parent/Teacher ConferencesParent conferences are one of the most important activities of the teacher. Conduct a worthwhileconference and you are on your way to parental support. Administration must be informed of anyparent/teacher conferences, so that they may be present during the conference, if desired. Pleasecontact the administration for conference setup.Before the Conference1. It is expected that before a parent conference takes place that the teacher has also made contact by the voice mail system and/or in person.2. Know the child’s background, how many children in family, etc. discuss problem with administration before conference.3. Make the conference flexible, and emphasize the strong areas and ask the parent for help on the weak areas.4. Plan to meet in a room where you will not be interrupted. The child should not be present.5. Feel that the success or failure of the conference depends on you. Tackle some easier challenges first.6. Be enthusiastic about the contact.During the Conference1. Approach conference prayerfully.2. Open conference in prayer 21
  22. 22. 3. Show appreciation: start with a compliment - the worst child has some good features.4. Avoid educational “double-talk”, and don’t talk up or down to the parent. We are the host or hostess - we should use courtesy. Use tact, but be truthful and honest.5. Be prepared and have all the data you need, and have a folder of samples of the student’s work with you.6. Encourage exploration of solution of the problem.7. Plan for another meeting if necessary, and express your appreciation for the time and interest spent.8. Don’t waste time on idle chatter, but don’t rush through the conference either. Relax, and let the parent feel that he or she is wanted. Get the parent to take the initiative, encourage them to give information about the child.9. Close the conference on a constructive and pleasant note.10. Be willing to talk about the child in terms of ability, and talk about differences in children11. Never criticize other teachers for the work a child has done in another grade, or give your opinion about how you would do things differently. Gracefully explain that is not professional to give your opinion about another teacher’s class.12. Establish a joint responsibility for the youngster. Parent’s job and teacher’s job – togetherness.13. Be open-minded, and willing to change your opinion with all the information. Never be too firm with a decision until you have all the information.14. Pray with the parents.15. All Parent/Teacher Conference forms must be completed within 24 hours of the meeting, and a copy placed in the student’s file, and given to Administration. Parent/Teacher RelationshipsParents are very important, and it is a privilege rather than a right for people to send their children toTrinity Christian Academy. Once we have agreed to accept a student and the parent has agreed topay the school for training him or her, there must be a free flow of communication between parentand teacher.1. It is important that you always remain friendly and professional when speaking with parents. A teacher who shows favoritism to parents and students because of gifts, flowers, etc. is not ethical and creates a hardship on the student involved. The student will naturally expect preferential treatment the following year.2. Teachers are to feel the calling of God to train children. They must be able to develop communication not only with the pupils but also with the pupils’ parents. It is essential that teachers be firm, fair and friendly. They will in difficult situations, rely heavily upon the advice and counsel of the Administrators.3. Elementary teachers are required to update their personal voice mail boxes on a daily basis, middle school / high school teachers on a weekly basis.4. It is extremely important that all teachers check their voicemail boxes in the morning, before leaving in the afternoon, and throughout the day if necessary.5. Teachers are responsible to cooperate fully with parents and to respond to any phone calls or written messages the same day even if it means staying after school hours or calling from home.6. If for some reason contact cannot be made during the school day of the initial telephone call, it is the responsibility of the teacher (not the parent) to continue making an effort to return the call.7. If a parent/guardian cannot be reached, the teacher must write a note to be mailed to the parent and drop it off at the school office, or e-mail the parent if possible.8. Avoid discussion of students or school policies when invited into a home for a social visit. It is assumed that you will be loyal and uphold school policies.9. Teachers are not to discuss administrative discipline referrals or actions with parents, other teachers or staff.10. It is also expected that teachers will not speak negatively or voice their opposing opinions concerning administrative issues.11. If a parent/guardian raises questions concerning administrative decisions, it is expected that the teacher will be supportive of the administration, and if further reference is needed the teacher will refer the parent/guardian to the administration for clarification.12. It is critical to remember that, as educators, we support parents but never replace them. 22
  23. 23. 13. We should not counsel students on personal or family problems without the specific consent of the parents and the approval of administration.14. No faculty or staff member will take a student into their home for any reason without the approval of the Administration. Payroll1. Bi-weekly, end of the day on Friday2. Salaries are confidential3. Direct all questions concerning pay to principalPaid Leave Time1. 40 hours of paid sick/emergency time per year. Up to 24 hours of sick/emergency time may be “banked” per year. These “banked” hours will be credited to the retirement account (assuming the associate is a member) upon the associate’s departure, given they have been employed for ten contract years, starting with the 2006 – 2007 school year. Up to 240 hours may be credited, at the associates pay rate upon departure.2. Bereavement time will be granted for the death of immediate family members. Immediate family members include mother, father, sister, brother, grandmother, grandfather, children and grandchildren of member or spouse. Associates may receive up to 16 hours of paid bereavement time.3. Trinity Christian Academy will pay up to 4 weeks after the birth of a child, minus the cost of the substitute. Personal Appearance1. Personal appearance is important.2. Be neat, clean and professional in appearance.3. It is preferred that women wear dresses, skirts or slacks with appropriate blouses. Men should wear Trinity Christian Academy polo shirts, or dress shirts and ties, or a nice sport shirt with nice dress slacks. Ladies are not allowed to wear stretch pants or shorts, short shirts or skirts, or tights. Teachers are not to wear jeans, shorts, sneakers or T-shirts or sweatshirts unless authorized by the administration.4. Ladies are asked to be models in their cosmetics and jewelry. Men are not allowed to wear earrings. Facial hair on men must be neat, trimmed and not excessive.5. On Christian T-shirt day Fridays, teachers may wear a Christian t-shirt and slacks. Jeans, shorts, sneakers, t-shirts or sweatshirts cannot be worn unless authorized by the administration. Personnel FilesTrinity Christian Academy maintains a personnel file on each employee. The personnel file includessuch information as the employee’s job application, resume, and other employment records.Employees have a duty to keep their personnel records up to date and should notify the registrar, inwriting of any changes, including the following: name, address, telephone number, marital status,number of dependents, and persons to be notified in case of emergency.Personnel files are the property of Trinity Christian Academy, and access to the information theycontain is restricted. Only supervisors and ministry leadership personnel of Trinity ChristianAcademy who has a legitimate, employment-related reason to review information in a personnel fileare allowed to do so.Current employees may inspect their own personnel records and may copy, but not remove,documents in the file. Employees who wish to review their own file should contact the headmaster.Within a reasonable time after their request, employees will be allowed to review their personnel filesin Trinity Christian Academy’s offices in the presence of an individual appointed by Trinity ChristianAcademy to maintain the files. 23
  24. 24. Current employees who believe that any personnel file material is incomplete, inaccurate, orirrelevant may submit a written request for file revisions to the headmaster. If the request is notgranted, the employee may place a written statement of disagreement in the file and make acomplaint using the regular grievance procedure. Phone Calls/Messages1. Personal messages will be taken for all calls received unless an emergency. Teachers are responsible to check with the receptionist for personal messages.2. Check mail boxes daily. PlagiarismPlagiarism is defined by the American College Dictionary as “Copying or imitating the language,ideas, and thoughts of another author and passing off the same as one’s original work.” To be morespecific, it involves the copying of someone else’s writing without giving proper credit to the originalauthor. Merely changing words is not enough. In addition to a complete rewording, it is alsonecessary to rework the order of ideas and thoughts. The personal ideas and thoughts of otherauthors must be reworked until your work becomes “personal.” In other words, your organization ofinformation should be original. To steal someone’s organization (or order of ideas and thoughtswithout giving them credit is also plagiarism.In a research paper, you are not expected to come up with and discuss original ideas. Your task is tocollect and organize information. The proper way to give credit for information obtained fromsomeone else’s writing is with a footnote/citation. A good research paper abounds withfootnote/citations from any sources. If you quote the author, you would also enclose the informationin quotation marks. Playground ResponsibilitiesTeachers or other staff will be required to fulfill playground duty as part of their supervisoryresponsibility and should avoid conversation or play that would keep them from watching students.Teachers are to enforce playground rules, ensure safe behavior on the playground and disciplinemisbehaving students. Children must be supervised at all times. The Pre-school playground is forages 2 – 5 and is located behind the sanctuary, the elementary playground for ages 5 – 12 is locatedbetween the buildings, adjacent to the parking lot. Preparations for Substitute TeachersGood planning is essential to good teaching. It is required, therefore, that the classroom teacherkeep a written record of his/her planning – both long and short range.Pupils become adjusted to the classroom routine of the regular classroom teacher. It should bemade easy for substitute to carry on the same general procedure by heaving the following materialsavailable; i.e., seating chart, instructional plans, attendance book containing attendance sheets, anda note concerning special problems.Each teacher should keep a substitute folder in their classroom and a copy with the AssistantPrincipal. The folder should include:1. Daily plan for substitute2. Weekly schedule for substitute3. Lavatory directions4. Entrance, recess, and dismissal responsibilities and procedures5. Special classes’ information and schedule6. Room habits and regulations7. Seating chart8. Note concerning special problems Purchasing 24
  25. 25. 1. Any necessary item for instructional purposes is to be cleared through the principal before purchasing.2. Purchase orders must be used.3. Materials purchased without authorization from the principal, and without a school purchase order, will not be paid for by the school. Recess1. Each class has a scheduled recess time.2. You should have several organized games planned for student participation (such as relay races, kick-ball, dodge-ball, etc.) You should also introduce several new games each month.3. In the case of rain, conduct quiet group games in the classroom.4. Before taking students outside, be sure that the weather conditions are conducive to playing outdoors.5. Make sure the students are properly supervised.6. Teachers should be mindful that the play area is to be observed Responsibilities and Duties1. The teacher agrees to adhere to 1 Corinthians 3:16-17, 6:19-20, along with Romans 14:13. We interpret this to mean abstinence in the use of profane and/or inappropriate language.2. The teacher will avoid highly debatable topics as much as possible, especially as they relate to denominational issues.3. Grade books are never to be out of a teachers possession.4. Classrooms are to be locked at all times when a teacher is not in the room.5. The associate will maintain a classroom atmosphere that is conducive to learning. This includes maintaining a professional appearance. Standardized TestingTrinity Christian Academy does national standardized testing on grades K4 – 11th grades. Thistesting is usually given in April. Please refer to your calendar for specific dates. Student DismissalElementary School1. Teachers should begin clean-up and readiness for dismissal five minutes before the end of the class time. Children should be seated, and prepared to leave by the time the dismissal bell rings.2. Teachers should stand at the door to greet parents and to call children for dismissal whose parents/guardians have arrived. Any student remaining in the classroom after 3:00 p.m. will be taken to extended care. Do not let parent/guardians know that you will keep their children in the classroom until 3:00 p.m.; this will give them reason to wait until the exact minute to get their children.3. All rooms must be in order and cleaned of debris prior to departure.4. ID should be checked on any person unfamiliar to the teacher. Only persons listed on the pickup authorization forms are allowed to pick up children. If in question send the person requesting pick up to the office. Do not release the student until you receive notification from the office.5. There should no noisy hustle and bustle or whispering at dismissal time. Students should quietly collect their homework books and get ready for pick-up.6. Teachers are asked to remain with their students until they are signed into aftercare.Middle and High School1. At no time are students to be dismissed from their classes before the dismissal bell rings.2. Teachers are never to leave the room before all students have exited, and the room should be locked when the teacher leaves.3. The detention room must also remain locked until the detention teacher has arrived to supervise detention.4. All classrooms must be in order and cleaned of debris prior to departure. Student Files 25