Practice Discipleship Fall 2011 Training Youth Ministry Events as Faith Formation:Going Deeper and Preparing Your Group Welcome!
Human BINGO1. Introduce yourself to a person.2. Get a signature from a person who satisfies a statement in one of the squares.3. Each person may sign your sheet only ONCE.
Community BuildingPurpose of Community Building:•Build trust among participants•Establish an environment forlearning/experiencing•Begin relationships•Create space for relationships and space for atransformative experience
Community BuildingHuman BINGO•How well did you know the people here before weplayed our Human Bingo game?•What did you learn about people?•How was that helpful for today’s training?Once we know a little more about a person, it iseasier to be in conversation with them.
Community BuildingWho Should You Build CommunityWith?•Between the participants•With the congregation•As part of a larger group/picture
Community Building How do you build community? In preparation for an event: (to help the group gel and form; establish community and trust) •Small group meetings •Bible studies •Prayer groups/partners •Mentors/congregational involvement •Fundraising
Community Building How do you build community? During an event: (help build new relationships and Reinforce relationships already established; break down barriers and create comfortable environment) •Games and mixers •Initiative games •Affirmation activities •Highs and lows
Small Group DiscussionPurpose of Small Groups:•Youth ministry is relational.•Small groups allow for intentional, caringconversations.•Small group leaders are a caring presencesharing an experience with a relational God.
Small Group Discussion1. Each person should choose one mini candy from the table.2. Find 4 to 5 other people with the same candy around the room.3. Once you have your group, sit in a circle, knee to knee on the floor where everyone can see each other’s eyes all around the circle. •If you have a group member who cannot sit on the floor, arrange your chairs in a circle close together and with eye contact for everyone.
Small Group DiscussionSmall Group time needs to be intentional.•Consider group size – too big and people loseopportunity and presence, too small can beintimidating and threatening•Consider space•Eliminate distractions•Make room for everyone around the circle
Small Group DiscussionCreate atmosphere•Be welcoming•Use a focal point•Leave an empty space as a reminder of God’spresence•Consider temperature, lighting, etc.
Small Group DiscussionAt this time, place your candle in the center of thegroup and light it as a focal point.
Small Group DiscussionSet Clear Expectations•Create a group covenant•Layout and verbalize the plan for the timetogether•Know your goals for your time together
Small Group DiscussionSmall Group Leaders should:•Offer presence•Be authentic•Listen•Share appropriately•Direct discussion and growth•Begin with introductions
Small Group DiscussionAt this time, take a few moments to go aroundthe circle and share your name and a memoryof a small group experience with the othermembers in your group.
Small Group DiscussionOther things to consider when leading a group:•Create an opportunity for all to share, andallow passes.•Build trust.•Be in prayer.
Small Group DiscussionShare in your circle:•What typically goes well for you in small groupleadership?•What can you improve on?•Ask someone in the small group to pray forwhat they heard.
Group SharingIn groups of 3 to 4 at your table:1.Share a story with those in your group of a youth ministryevent where you observed some kind of transformation/ahamoment/growth in faith of a young person.2.You may have observed this growth either at the eventitself, or after the event as a result.3.“Event” can be used to describe a wide variety of activitiessuch as small group Bible study, a mission trip, a serviceproject, or a get-to-know-you pizza party.
What is a Youth Ministry Event?Youth Ministry Event describes a wide variety of activitiesthat happen when we gather young people together incommunity for the purpose of growing in their faith andbuilding up the Body of Christ. Youth Ministry Event Examples: •One hour small group Bible study or Confirmation lesson •Mission trips •Get-to-Know-You Pizza Party •Service Projects in Your Community •Youth Gatherings
Planning Events with PurposeEvents that are transformational are purposefullyand intentionally planned and thought out to makea meaningful experience for the participant. Matthew 28:18-20 •The Great Commission Luke 10:27 •The Great Commandment Ephesians 4:12-13 •Additional purposes to which vocational ministers are called
Karen Jones* states that youth leadersshould approach planning events with twotools: a Compass and a Ruler The COMPASS points the leader in the right direction. The RULER measures the results. *From Chapter 25 in Starting Right.
The CompassSpiritual Interest Categories•Disinterested/Unaware•Attending Resister•Status Quo•Seeker•Committed
As you review the spiritual interestcategories and the program pyramid:•Think about the youth in your congregation orcommunity that you serve. Where do they fall on thespectrum of the Spiritual Interest Categories?•As you look at this program pyramid, think about youryouth events at church. Where do they fall? Do theseevents meet the spiritual interest needs of the youth inyour congregation?•Discuss in your group what a good balance of eventsmight look like, particularly in your own context.
Moralistic Therapeutic DeismThe “MTD Creed”, so to speak: 1. A God exists who created and orders the world and watches over human life on earth. 2. God wants people to be good, nice and fair to each other, as taught in the Bible and by most world religions. 3. The central goal of life is to be happy and to feel good about oneself. 4. God does not need to be particularly involved in one’s life except when God is needed to resolve a problem. 5. Good people go to heaven when they die.
How are our events reaching past this“creed” and encouraging even thenewest of Christians to push pastmoralistic therapeutic deism towards adeeper and transformational kind offaith?
Small Group ActivitySpend the next 20 minutes designing some activities for your youth group.Create one for each of the levels of the program pyramid.•What is the purpose of this event? (Come and Enjoy, Come and Serve, etc.)•Who is this event intended for? (Disinterested/Unaware, Committed, etc.)•How will you reach out and bring in new attendees to this type of event?•Are there youth leaders you might enlist to help you invite new youth to anevent of this nature?•How will this event move youth a step deeper in faith?•How will this event challenge youth in their faith? - OR - Which youngpeople in your ministry are ready for a faith challenge?•How will this event speak to youth in a way they can understand, based ontheir current understanding of faith?•How will this event be processed with youth? Talk through these questions with your group as you work and use this time to also process how to design events that transform as you plan!
The RulerGood evaluation is key.Plan questions BEFORE the event tomeasure your outcomes after the event. •Did you meet your goal(s)? •How do you know? •What shows you the result?
Small Group Discussion1. Go back to the events you planned a few minutes ago and pick one to work with.2. Create a list of five questions you could use to evaluate the event.3. Share your questions with your small group and give feedback and/or suggestions to each other.
Acting With WisdomKaren Jones also cautions that events “plannedfor the right reasons can still be carried out inan unwise manner.” (Starting Right, p. 355)For practice, use the events you have beenplanning today. Evaluate the next event usingthe questions provided on the hand-out.
Discuss in your small group:1.Is your event on track?2.How might you tweak or change the event(or do you need to) having read through thislist of questions?
CovenantingPurpose of a CovenantOpportunity for Law and GospelInclude the “rules” for your time together as wellas the “good news” of connections andcommunity with each other
CovenantingWhat is the specific purpose of the covenantyou are writing?•Expectations before the event•Rules/boundaries•Expectations during the event
CovenantingWho to Covenant with:•Youth participants•Adult leaders•Parents•Congregation/community
Covenanting Creating a Covenant: •Know your non-negotiables •Brainstorm a list •Share your brainstormed lists •Cross out what cannot be agreed upon •Add non-negotiables •Have the group sign the covenant •Be clear on the consequences •Share the covenant with parents and congregation
CovenantingWhen a covenant is broken:•Be proactive•Go to the individual first•Involve other adult leaders in the discussion•Bring the parents into the process•Provide opportunity for community healing
Event FinancesBudgetingPurpose of Budgeting•Helps leaders be good stewards of resources•Can guide the planning process•Considers available resources
Event FinancesBase Costs•This will vary event to event•What MUST be included in the price?
Event FinancesHow much will youth and families pay?•A monetary investment increases commitment•Scholarships?How much will the church pay?•Is there a budget?•Other budgets?How much will you fundraise?•Based on what families and churchpay
Event Finances Some things to consider: •What message are you sending? •Consider what the true needs are. •Find ways for participants to commit in other ways. Options for families: •Payment plans •1/3 splits •How much can the family pay? •Consider alternative sources for funding
Event FinancesAdditional Costs for Events•Transportation fees?•Adult leader fees?•Food not covered inregistration costs?•Tips, tithes, offerings? Whenever possible, it is a good practice to build in sponsor expenses to pay their fees for an event.
Event FinancesFundraisingPurpose of Fundraising“Fundraising events are ministry – you are providing theopportunity for the entire congregation to be part ofpassing faith on to young people. Fundraisers areopportunities to advance ministry.”
Event FinancesTwo Key Things:1.Make sure your fundraiserbuilds community • With the youth and leaders • With the congregation2.Make sure your fundraiser fills aneed
Event FinancesManaging Funds•Parent and youth led vs. Adult leader led•Team pot vs. Individual accounts•Attendance at all fundraisers w/o misses vs. Hours kept and funds divided
Release Forms/Consent Forms/PaperworkThe Purpose of PaperworkGoing BEYOND liability•Paperwork ensures that you know how tocontact parents•Paperwork gives you pertinent informationon a moment’s notice
Release Forms/Consent Forms/PaperworkKinds of Paperwork:•Release forms•Liability forms•Medical treatment forms•Pictures/video consent•Special trip or high-risk activity forms•Medical history forms•Sign in sheets
Crisis ManagementThe Purpose of Crisis Management:Being prepared for a crisis provides for asafe environment for the youth we serve.
Crisis ManagementThings to Consider:•Plan for multiple adults at an event oAlways have at least 2•Have a plan for emergencies oWho will make phone calls oWho will transport for medical care oNotification procedures
Crisis ManagementNotification ProceduresDetermine who needs to becontacted and in what order: •911 •Parents •Other adult leaders at the event •Pastor •Church council president •Youth committee chair
Crisis ManagementThings to Consider:•Who will deal with media•Who will calm youth•First aid•Paperwork and release forms•Counseling referral sheets•Fire/weather meeting place•Phones, hospitals and shelters